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It outlines performance responsibilities across meetings and minutes management, public notices, publishing and recordkeeping duties, elections administration, policy maintenance, and financial administration including monthly reporting, claims coordination, check countersigning, and investment oversight. 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REPORTS TO: Board President  \nJOB GOAL: To serve as the legal secretary for the school corporation.  \nPERFORMANCE RESPONSIBILITIES:  \nMeetings/Minutes  \n1. Attend all meetings ofthe board.  \n2. Keep full and accurate minutes of all meetings ofthe board. (Ch. 291.6) (Policies 206.3, 211.8, 213, 218)  \n3. Send a copy of such minutes to each member of the board at least three days prior to the next regular meeting of the board.  \n4. In the event both the president and vice-president are absent, the secretary shall serve as temporary chairman for the purpose of selecting a president pro-tempore.  \nNotices/Publications  \n5. Give public notice of all meetings and work sessions of the board. Call special meetings and work sessions of the board at the request of a majority of the board. (Ch. 279.2) (Policies 211.3, 211.4, 211. 5, 212)  \n6. Publish the minutes following each board meeting in accordance with the Iowa Code. Prepare and distribute to all employees a summary of each board meeting. Maintain a database of minutes of the board. (Ch. 279.35) (Policy 218)  \n7. Publish at least once monthly a schedule of bills approved by the board in accordance with the Iowa Code. (Ch. 279.35) (Policies 218, 707.3)  \n8. Annually publish the listing of salaries paid to individuals regularly employed by the district.(Ch. 279.35) (Policy 707.3)  \n9. Annually publish in the local newspaper and post in all school facilities the names of the Level I and II investigators for child abuse. (Policy 401. 15)  \nNORTH SCOTT COMMUNITY SCHOOL BOARD OF DIRECTORS Page  \nCode No. 206.3E1  2.1  \nBOARD SECRETARY JOB DESCRIPTION  \n10. Publish the proposed budget and public hearing information at least ten days prior to the public hearing. File the adopted and certified budget with the county auditor and other proper authorities by April 15. (Policy 703. 1)  \n11. Publish all legal notices concerning district business.  \nRecords/Reports  \n12. File and preserve copies of all records and documents pertaining to the business of the district.(Ch. 291.6) (Policy 206.3)  \n13. File the Certified Annual Report (CAR) with the director of the department of education on forms prepared for that purpose. (Ch. 291. 10) (Policy 206.3)  \nElections  \n14. Keep a record of all regular or special elections. (Ch. 291.6) (Policy 206.3)  \n15. Arrange for all board of director ’s elections with the County Commissioner of Elections (county auditor) . (Policy 201)  \n16. Process nomination papers for all board of director’s elections. Accept nomination papers for filing until 5:00 p.m. on the last day of filing. (Ch. 260C. 15) (Policy 201)  \n17. Administer the oath of office to newly-elected board members. (Policy 202.2)  \n18. If a vacancy or vacancies occur among the elective officers or members of a school board and the remaining members of the board have not filled the vacancy within thirty days after the vacancy occurs, or when the board is reduced below a quorum, the secretary of the board shall call a special election to fill the vacancy or vacancies. (Ch. 279.7) (Policy 202.4)  \nPolicy  \n19. Update the board policy manual as changes or additions are made, and distribute these updates to appropriate personnel and agencies. (Policy 210.3)  \nFinancial/Investments  \n20. Compile the expenses of board members and bring them to the attention of the board in the same manner as any other claim of the school district. (Policy 219.3)  \n21. File monthly financial reports with the board of directors. (Ch. 291.7) (Policy 707. 1)  \n22. Countersign checks and present a bill list to the board for audit and payment. (Ch. 291.6, 291.8) (Policy 206.3, 705. 5)  \nNORTH SCOTT COMMUNITY SCHOOL BOARD OF DIRECTORS Page  \nCode No. 206.3E1  2.1  \nBOARD SECRETARY JOB DESCRIPTION  \n23. In conjunction with the board treasurer and the director of busine","cbCaihvDOgM35whT","https://ap.wps.com/l/cbCaihvDOgM35whT","pdf",85944,"English","# BOARD SECRETARY JOB DESCRIPTION\n## Meetings/Minutes\n## Notices/Publications\n## Records/Reports\n## Elections\n## Policy\n## Financial/Investments\n## General","[{\"question\":\"What is the Board Secretary’s job goal in this document?\",\"answer\":\"To serve as the legal secretary for the school corporation, ensuring assigned responsibilities are fulfilled with required reporting and compliance.\"},{\"question\":\"What are the Board Secretary’s key duties related to meetings and minutes?\",\"answer\":\"Attend all board meetings, keep full and accurate minutes, distribute copies of minutes before the next regular meeting, and serve as temporary chairman if both president and vice-president are absent for selecting a president pro-tempore.\"},{\"question\":\"How does the document describe the Board Secretary’s responsibilities for publications and records?\",\"answer\":\"Provide public notice of meetings, publish and distribute minutes and monthly bill schedules as required by the Iowa Code, file legal notices, preserve district records, and maintain a database of minutes.\"}]","Board Secretary Job Description - Board Secretary | PDF"]