[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-seo-239918-105":3,"detail-sidebar-cat-1-en-105":81,"doc-detail-239918-en":127},{"code":4,"msg":5,"data":6},0,"ok",{"site_id":7,"language":8,"slug":9,"title":10,"keywords":11,"description":12,"schema_data":13,"social_meta":74,"head_meta":76,"extra_data":78,"updated_unix":80},105,"en","board-minutes-sample-action-items-and-motions","Board Minutes - Sample - Action Items and Motions","","Board meeting minutes template and sample record structure for nonprofit organizations. Covers legal purpose of minutes, preparation and distribution steps, and what to include: attendance, agenda-based sections, motions and decisions, committee report key findings, and tabled items. Also specifies what to omit, such as individual views, the seconder’s name, extended guest remarks, withdrawn motions, and personal opinions, while allowing appreciation when consensus exists. Includes a sample directors meeting with agenda approval, CEO and treasurer reports, financial report discussion, dissent handling, and summarized action items.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/forms/","Forms",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/board-minutes-sample-action-items-and-motions/239918/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/board-minutes-sample-action-items-and-motions/239918.png","ImageObject",442,249,{"name":42,"@type":43},"Rhys","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-10-23","2026-09-11",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",7,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"What are board meeting minutes meant to document for a nonprofit?","Question",{"text":63,"@type":64},"Minutes record actions taken by the board in light of its deliberations and decisions. They focus on what was done, not what was said by members or guests.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"What should be excluded from board meeting minutes?",{"text":68,"@type":64},"Minutes should not include individual views, the seconder’s name, detailed guest speaker remarks, lengthy report reviews, withdrawn motions, or personal opinions. Appreciation can be included when there is consensus.",{"name":70,"@type":61,"acceptedAnswer":71},"How should action items be handled after the meeting?",{"text":72,"@type":64},"It is recommended that the person taking minutes summarises all action items by the end of the meeting or major segment. The summary of decisions/action can also be included in the board member handbook and on the board portal.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},239918,1789154838,{"code":4,"msg":82,"data":83},"success",[84,89,94,99,104,109,113,118,123],{"id":85,"doc_module":22,"doc_module_name":25,"category_name":86,"show_sort_weight":87,"slug":88},11,"Presentations",90,"presentations",{"id":90,"doc_module":22,"doc_module_name":25,"category_name":91,"show_sort_weight":92,"slug":93},12,"Resumes",80,"resumes",{"id":95,"doc_module":22,"doc_module_name":25,"category_name":96,"show_sort_weight":97,"slug":98},14,"Invoices",70,"invoices",{"id":100,"doc_module":22,"doc_module_name":25,"category_name":101,"show_sort_weight":102,"slug":103},15,"Posters",60,"posters",{"id":105,"doc_module":22,"doc_module_name":25,"category_name":106,"show_sort_weight":107,"slug":108},16,"Social Media",50,"social-media",{"id":110,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":111,"slug":112},17,40,"forms",{"id":114,"doc_module":22,"doc_module_name":25,"category_name":115,"show_sort_weight":116,"slug":117},18,"Letters",30,"letters",{"id":119,"doc_module":22,"doc_module_name":25,"category_name":120,"show_sort_weight":121,"slug":122},21,"Paper Templates",5,"papers-templates",{"id":124,"doc_module":22,"doc_module_name":25,"category_name":125,"show_sort_weight":4,"slug":126},158,"General","general-158",{"code":4,"msg":82,"data":128},{"doc_id":79,"user_id":129,"nickname":42,"user_avatar":130,"doc_module":22,"category_id":110,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":30,"language":136,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":12,"update_tm":80,"read_time":22},687207024643,"https://ap-avatar.wpscdn.com/davatar_3d24733baf745e90a7e4bdd5f77d97b2","Board Minutes  \nAdapted from Multiple Sources  \nOverview  \nEvery nonprofit board has a legal obligation to take minutes of its board meetings. Minutes serve as the record of the actions that the board has taken in light of its informed, prudent deliberations and decision making.  \nIn general:  \n• Written minutes should be distributed to board members before each meeting for member's review.  \n• Minutes for the previous meeting should be reviewed right away in the next meeting.  \n• Minutes should be permanently retained in a manual and available to all board members.  \nBoard minutes are a record of what was done at the meeting—not what was said by members or  \nguests.  \nWhen assembling board minutes:  \n• Make a note of who is present. If necessary, pass around a sign-in sheet.  \n• Use the meeting agenda as an outline for the minutes.  \n• Details do not belong in meeting minutes. Do write down any motions and decisions made and the key findings of any committee reports.  \n• Make the minutes easy to read. Each section should represent a different topic, discussion item, or decision. Use bullets, if appropriate.  \n• Make a note of issues that were tabled until future meetings; this will serve as an important reminder to the board of things that still need to be done.  \nDon’t include:  \n• The views of individuals.  \n• The seconder’s name.  \n• Detailed remarks of guest speakers. Include only those that are important to the item being discussed.  \n• Lengthy reviews of reports. Just note the highlights and key/critical points.  \n• Motions that have been withdrawn.  \n• Personal opinions on anything being discussed, criticisms or accolades-Leave out statements like“well done report” or a heated discussion.” Thanks or expressions of appreciation can be included when there is a consensus.  \nSummary of Action Items  \nAlthough not directly related to the minutes, it is recommended that the person taking the minutes summarizes all action items by the end of the meeting (or at the end of each major segment) so that everyone is clear on what is to be done following the meeting and they don’t have to wait for the minutes to arrive.  \nI also recommend that a summary of board decisions/action is included in the electronic Board Member Handbook/Manual and on the board portal.  \nLOGO  \nSample Board Meeting Minutes  \nBoard of Directors Meeting ACBL  \nJuly 8, 2006  \n7:00 – 8:00 PM  \nSenior Center, Anytown, Anystate  \nPresident Smith called the regular Unit Board of Directors meeting to order at 7:05 PM at the Senior Center in Anytown, Anystate. Those in attendance and constituting a quorum were:  \nPresent: (List names)  \nAbsent: (List names – and whether excused or unexcused)  \nOthers Present:  \nApproval of the Agenda  \n\n| MOTION: President Smith moved to approve the agenda for the meeting. Seconded and carried without dissent.\u003Cbr>Approval of the Minutes |\n| --- |\n| MOTION: Jones moved to approve the minutes of the June 6, 2006, meeting. Seconded and carried without dissent.\u003Cbr>CEO’s Report |\n\nDiscussion: President Smith recommends that if we are not able to find a new facility by the end of this month, the unit should continue to hold board meetings in the current location over the summer. Board briefly discussed the options.  \nMOTION: Johnson moved to extend the existing meeting arrangements for the next three months. Seconded and passed without dissent.  \nDiscussion: Smith announced that the ACBL has introduced a new education program for unit board members. The seminar will be held at the upcoming NABC. It was recommended that all board members who will be at the NABC take advantage of the opportunity and that the unit board should reimburse any attendees for the fee.  \nNABC Action Item: Every board member who is attending NABC should participate on a conference call held on 11/23 at 2:00 PM.  \nMOTION: Brown moved that the board shall reimburse the fee to any board member who attends the  \nseminar. Seconded and passed. Dissenting on the record: M","cbCaifwH65DCJQrp","https://ap.wps.com/l/cbCaifwH65DCJQrp","pdf",230928,"English","# Overview\n## Purpose and distribution\n## What to include vs. exclude\n## Summary of action items\n# Sample Board Meeting Minutes\n## Attendance and agenda approval\n## CEO’s report and motions\n## Treasurer’s report and committee reports","[{\"question\":\"What are board meeting minutes meant to document for a nonprofit?\",\"answer\":\"Minutes record actions taken by the board in light of its deliberations and decisions. They focus on what was done, not what was said by members or guests.\"},{\"question\":\"What should be excluded from board meeting minutes?\",\"answer\":\"Minutes should not include individual views, the seconder’s name, detailed guest speaker remarks, lengthy report reviews, withdrawn motions, or personal opinions. Appreciation can be included when there is consensus.\"},{\"question\":\"How should action items be handled after the meeting?\",\"answer\":\"It is recommended that the person taking minutes summarises all action items by the end of the meeting or major segment. The summary of decisions/action can also be included in the board member handbook and on the board portal.\"}]","Board Minutes - Sample - Action Items and Motions | PDF"]