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Responsible for grant billing, program invoicing, accounts receivable, and timely, accurate reimbursement, including invoice preparation, MediCal submissions, tracking expenses against grant budgets, monitoring and collecting outstanding balances, and maintaining audit-ready billing documentation. Ensures compliance with HIPAA, confidentiality, HIPAA standards, HIPAA documentation review, sliding fee scales, eligibility verification, claim follow-ups, and accurate posting, adjustments, and resolution of billing discrepancies.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":16,"@type":70,"position":76},"https://docshare.wps.com/template/resumes/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/billing-specialist-job-description/258750/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/billing-specialist-job-description/258750.png","ImageObject",442,249,{"name":88,"@type":89},"Sage","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-21","2026-09-13",true,{"@type":98,"interactionType":99,"userInteractionCount":47},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What are the main responsibilities of the Billing Specialist?","Question",{"text":108,"@type":109},"The Billing Specialist prepares and submits invoices for grant-funded programs and contracts, tracks expenses against grant budgets, monitors accounts receivable, and follows up on outstanding payments and claim outcomes.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What systems and processes does the role involve?",{"text":113,"@type":109},"The role includes submitting billing to MediCal, maintaining detailed billing documentation for audits, verifying patient eligibility and authorization requirements, and reviewing EHR documentation to ensure services are coded correctly. It also posts payments, adjustments, and denials accurately in the billing system.",{"name":115,"@type":106,"acceptedAnswer":116},"What qualifications are required or preferred?",{"text":117,"@type":109},"An Associate’s or Bachelor’s degree in Accounting, Business, or related field is preferred, along with at least 2 years of Medical billing, accounting, or nonprofit finance experience. Medical Billing certification and experience with grant or contract billing are strongly preferred, and QuickBooks/Excel proficiency is expected.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},258750,1790597338,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":15,"category_name":16,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":47,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":73,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":9},687197207057,"https://ap-avatar.wpscdn.com/davatar_29158cc5080c5b710cf443261637dec0","Billing Specialist  \nJob Description  \n\n| Mission Statement\u003Cbr>Humanidad’s mission is to strengthen the lives of the Latinx community by increasing access and utilization of community mental health resources. We transcend barriers and\u003Cbr>reduce stigma by providing culturally proficient therapist training, inclusive community education, and bilingual therapy services. | Core Values\u003Cbr>Compassion – We serve our community with commitment and dedication. Culture – We respect and honor all cultures.\u003Cbr>Integrity – We take great pride in providing high quality services.\u003Cbr>Heart-Driven – We do the work because we love the work. |\n| --- | --- |\n\nWho We Are:  \nHumanidad is a Mental Health Therapy agency. Humanidad has a Marriage Family Therapist Training and Education Programs in Santa Rosa. We work with much of the Latinx community throughout Sonoma County. We work together in the style of mentorship and much of what we do is collaborative. If you are interested in being a part of a rich and creative learning environment, have a passion for cultural equity and proficiency, and are happy to work independently as well as a part of a team-we want to hear from you!  \nPosition Summary: HTES is seeking a detail-oriented and mission-driven Billing Specialist to support the financial sustainability of our mental health programs serving the Latinx community. The Billing Specialist will oversee grant billing, program invoicing, and accounts receivable processes to ensure timely and accurate reimbursement for services provided. This role plays a critical part in maintaining compliance with grant requirements and supporting organizational stability.  \nHours: Part-Time (20 hrs p/week)  \nReports to: Executive Director  \nHourly Rate: $28-$35 depending on experience  \nLanguage Skills: Bilingual English/Spanish preferred  \nExempt: No  \nLocalization: In office and remote  \nEssential Functions or Responsibilities  \n● Prepare and submit invoices for grant-funded programs and contracts  \n● Track program expenses and ensure billing aligns with grant budgets  \n● Monitor accounts receivable and follow up on outstanding payments and manage collections for self-pay or co-pay balances.  \n● Submits billing to MediCal  \n● Maintain detailed billing documentation for audits and reporting  \n● Collaborate with program staff to verify service documentation and billing accuracy  \n● Assist with financial reports for funders and leadership  \n● Ensure compliance with funding requirements and internal financial policies  \n● Support documentation and tracking systems to strengthen organizational processes  \n● Maintain strict compliance with HIPAA and confidentiality standards  \n● Manage, track, and apply sliding fee scales for low-income clients  \n● Verify patient demographic, insurance coverage, and eligibility before services are rendered to prevent denials  \n● Verify patient eligibility, benefits, and authorization requirements prior to billing.  \n● Review EHR documentation to ensure services are coded correctly.  \n● Follow up on unpaid, denied, or rejected claims in a timely manner.  \n● Post payments, adjustments, and denials accurately into the billing system.  \n● Investigate and resolve billing discrepancies and claim rejections.  \n● Communicate with insurance carriers regarding claim status and appeals.  \n● Maintain confidentiality of patient financial and medical information  \n● Stay updated on changes in insurance policies, reimbursement rules, and billing regulations  \n● Other duties as assigned.  \nQualifications  \n● Associate’s or Bachelor’s degree in Accounting, Business, or related field preferred  \n● Minimum 2 years of Medical billing, accounting, or nonprofit finance experience  \n● Medical Billing certification is strongly preferred  \n● Experience with grant or contract billing strongly preferred  \n● Proficiency in QuickBooks, Excel, and/or financial management systems  \n● Strong attention to detail and organizational skills  \n● Ability to manage deadlines a","cbCaivCyC9Cdg1WI","https://ap.wps.com/l/cbCaivCyC9Cdg1WI","pdf",174841,"English","# Billing Specialist\n## Mission and Core Values\n## Who We Are\n## Position Summary\n## Hours and Reporting\n## Essential Functions or Responsibilities\n## Qualifications and Preferred Qualifications\n## Work Environment and Physical Demands\n## Equal Opportunity Employer","[{\"question\":\"What are the main responsibilities of the Billing Specialist?\",\"answer\":\"The Billing Specialist prepares and submits invoices for grant-funded programs and contracts, tracks expenses against grant budgets, monitors accounts receivable, and follows up on outstanding payments and claim outcomes.\"},{\"question\":\"What systems and processes does the role involve?\",\"answer\":\"The role includes submitting billing to MediCal, maintaining detailed billing documentation for audits, verifying patient eligibility and authorization requirements, and reviewing EHR documentation to ensure services are coded correctly. It also posts payments, adjustments, and denials accurately in the billing system.\"},{\"question\":\"What qualifications are required or preferred?\",\"answer\":\"An Associate’s or Bachelor’s degree in Accounting, Business, or related field is preferred, along with at least 2 years of Medical billing, accounting, or nonprofit finance experience. Medical Billing certification and experience with grant or contract billing are strongly preferred, and QuickBooks/Excel proficiency is expected.\"}]","Billing Specialist - Job Description | PDF",1789325716]