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The agenda reviews SWOT analysis and the need for an executive summary, finalizes communication steps for the 300 South River Road property purchase, and discusses a detailed communication plan with mission statement requirements. 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INFORMATION&COMMUNICATIONS SUBCOMMITTEE  \u003Cbr>MEETING MINUTES   |\n| --- |\n\nA meeting of the Bedford Facilities Information &Communications Subcommittee was held onTuesday,June 6,2023 at the Police Training Conference Room,Safety Complex,55 ConstitutionDrive,Bedford,NH.Present were:Robert Buxton,Joseph Hoebeke,Ray Lessard,Sue Mullen,and Peter Stillman.Also present:Dave Gilbert(Town Council Rep),Sue Thomas (Town CouncilRep),Rick Sawyer(Town Manager),Jeanne Walker(Assistant Town Manager),ColeenRichardson(BCTV,Asst.Station Manager),Bill Jean (Fulcrum Associates)and Kathleen Porter(Lavallee Brensinger Architects).  \nThe meeting was called to order at 5:06 pm.  \n1.Approval of May 2,2023 meeting minutes:Ray Lessard made a motion to approve themeeting minutes and Sue Mullen seconded.Minutes approved.  \n2.The Town Councilors were asked for a clarification on the willof the Council.There isone new member on the Board but previously,the Council agreed on the need for anew facility.However,there was some concern regarding the overall cost of a newfacility.  \n3.A review of the Strengths,Weaknesses,Opportunities and Threats(SWOT)analysis wasprovided.All answers that were provided were compiled and was distributed to allmembers.Upon review,it was noted that many answers could be grouped into similarcategories.An executive summary of answers should be generated.  \n4.Status of property at 300 South River Road-Sale has been finalized.The Committeewas asked if the y would like to issue the press release regarding the purchase of theproperty.It was decided that the first announcement should come from the Town itselfand announce the purchase of the property and the establishment of the FacilitiesInformation and Communications Committee.This should be followed by a secondpress release detailing the site tour of the property by the Town Council and  \nInformation Committee (Site visit to occur on June 13 at 5:00 pm).A third press releaseshould then be issued after conceptual approval (possibly at the July Town CouncilMeeting).Press releases should include why this is being done and reference to theTown website for more details.  \n5.Discussion on the need for a detailed communication plan and schedule.There shouldbe a mission statement generated and it should detail who is developing the websiteand who is doing the work.  \n6.Kathleen Porter explained that the process needs doers-the content should come fromthe group.There should be a webpage on the Town's website that contains factualinformation and frequently asked questions.LBA is available to create the graphicalside of flyers and distribution material.She asked about budget for printing/postage.  \n7.It was decided to create two subcommittees:one for frequently asked questions andone detailing/distilling the need-defining why a new facility is needed.  \n8.Frequently asked questions subcommittee consists of Sue Mullen,Ray Lessard,PeterStillman and Jeanne Walker.They will meet on Thursday,June 7 at 9:00 am via Zoom.  \n9.The other committee on the need consists of Joe Hoebeke,Rob Buxton and DaveGilbert.They will meet next week.  \n10.There was a discussion regarding additional members of the Committee.t was decidedto have Rick Sawyer send a message to the School Board and see if someone would bewilling to volunteer to attend our meetings.  \n11.The next meeting is scheduled for June 27,2023 at 5:00 pm  \nThe meeting was adjourned at 6:19 pm.  \nRespectfully submitted,Jeanne Walker,Assistant Town Manager  \n4.1  \nTown of BedfordPublic Safety Building  \nFacilities Information and Communications CommitteeJune 6,2023,5:00 pm  \n1)Callto Order  \n2)Approval of May 2,2023 meeting minutes  \n3)Review of SWOT Analysis  \n4)Communication Plan and sub-committees  \na)Social Media  \nb)In-person  \n·Logistics/coordination  \nc)BCTV/WBNH  \nd)Website  \n5)Communications Plan Schedule  \n6)Schedule Committee Meeting  \n# Target Dates\n\na)October 2023 Submittal of Town Manage","cbCain02ENr1OdI2","https://ap.wps.com/l/cbCain02ENr1OdI2","pdf",1935269,31,"English","# Approval of May 2, 2023 meeting minutes\n## Review of SWOT Analysis\n## Property purchase communications and press releases\n## Communication plan, sub-committees, and schedule\n## Schedule committee meetings and target dates","[{\"question\":\"What were the key actions related to the May 2, 2023 meeting minutes?\",\"answer\":\"Ray Lessard made a motion to approve the May 2, 2023 meeting minutes and Sue Mullen seconded. The minutes were approved.\"},{\"question\":\"How did the subcommittee plan to announce the property purchase at 300 South River Road?\",\"answer\":\"The first announcement should come from the Town and announce the purchase and the establishment of the committee. A second press release would follow with a site tour by the Town Council and information committee on June 13 at 5:00 pm, and a third would be issued after conceptual approval.\"},{\"question\":\"What subcommittees were created and when would they meet?\",\"answer\":\"Two subcommittees were created: an FAQ subcommittee and a subcommittee focused on distilling the need-defining why a new facility is needed. The FAQ subcommittee met via Zoom on June 7 at 9:00 am, while the other committee would meet next week.\"}]","Bedford Facilities Information and Communications Subcommittee Meeting Minutes - June 6, 2023 | PDF",1790125890]