[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-348572-105":53,"doc-detail-348572-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","batch-process-creatingadding-additional-pays","Batch Process - Creating/Adding Additional Pays","","Batch Process guide for creating and uploading additional pay (Add’l Pay) batches using the Add’l Pay ePAF template. The instructions explain prerequisite earning code rules based on employee group, required justifications on certain codes, date and payment format requirements, and how to convert the provided .xlsx template into a .csv file without reopening it. It also covers the end-to-end workflow in Manage GT eForms, including uploading, preparing, processing, and using the process scheduler for large batches.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/batch-process-creatingadding-additional-pays/348572/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/batch-process-creatingadding-additional-pays/348572.png","ImageObject",442,249,{"name":88,"@type":89},"supergirl","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-23","2026-09-22",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",7,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What earning code rules apply to Add’l Pays by employee group?","Question",{"text":109,"@type":110},"Earning codes allowed for Add’l Pays depend on the employee group. Some earning codes require a justification on the Add’l Pay, which must be included in the spreadsheet to avoid errors.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What date and payment formats must be followed in the template?",{"text":114,"@type":110},"Enter the number of payments as 1 (recurring payments are not allowed in the Batch Tool). Use Pay Period End Date in YYYY-MM-DD format, while Work Begin Date and Work End Date must be in MM/DD/YYYY format.",{"name":116,"@type":107,"acceptedAnswer":117},"How do I upload and process a new batch file?",{"text":118,"@type":110},"Navigate to Main Menu > Manage GT eForms 3.x > Batch > Process Batch, add a new value, keep Batch ID blank, select Form Type ADDLPAY and the appropriate template configuration, upload the prepared .csv, then prepare and process the batch (using process scheduler for large batches).","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},348572,1790489585,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":136,"language":137,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":61,"update_tm":141,"read_time":101},962088121634,"https://ap-avatar.wpscdn.com/davatar_9964176cb1d06d4a9deccf72a44ae3dc","Batch Process for Creating/Adding  \nAdditional Pays  \nTable of Contents  \nThings to Know.............................................................................................................................................. 2  \nBatch Process ................................................................................................................................................ 2  \nOverview ................................................................................................................................................... 2  \nFile Template............................................................................................................................................. 2  \nCreating CSV Files for Upload ................................................................................................................... 3  \nProcessing a File ........................................................................................................................................ 4  \nNew ....................................................................................................................................................... 4  \nExisting ................................................................................................................................................ 10  \nDeleting a Batch ...................................................................................................................................... 13  \nHow to delete a Batch......................................................................................................................... 13  \nTroubleshooting ...................................................................................................................................... 13  \nBatch Line Errors ................................................................................................................................. 13  \nCommon Errors and Troubleshooting .................................................................................................... 15  \nEmployee Groups ........................................................................................................................................ 16  \nThings to Know  \n• Earning codes allowed for Add’l Pays are based on employee group (see table below)  \n• Some earning codes in employee groups require a justification on the Add’l Pay. Those would have to be on the spreadsheet to prevent an error (see table below) .  \n• Quarterly SPNSR Incentives are only to be paid on the designated payroll as noted on the End User Payroll Calendar.  \nBatch Process  \nOverview  \nBatch processing allows Add’l Pay initiators to populate and submit many forms at once. This document will describe the excel file template, how to create .csv files from the template, and how to upload, prepare, and process the files.  \nFile Template  \nAn excel file template is provided for the Add’l Pay ePAF that has preformatted fields on the Template tab. This template is in .xlsx format and includes features to assist users with data entry such as prompts and instructional text. DO NOT alter the formatting on these templates.  \nLine 1 of this template represents the PeopleSoft coding titles. Line 2 represents the field titleson the ePAF that you are familiar with. To ensure you get the information in the correct excel cell, use line 2 as your guide.  \nUse the following to help enter data into the template.  \n• For HSC employees: please only use 0 as the Employee Record.  \n• For both campuses:  \no The number of payments, please enter 1. Reoccurring payments are not allowed in the Batch Tool.  \no The Pay Period End Date must be in the format: YYYY-MM-DD  \no Other dates on the spreadsheet including Work Begin Date and Work End Date need to be in the format: MM/DD/YYYY.  \nCreating CSV Files for Upload  \nThe Batch Process tool reads .csv files. To convert the excel template to a .csv file, follow the pro","cbCaicDrfZjgROQf","https://ap.wps.com/l/cbCaicDrfZjgROQf","pdf",1127722,20,"English","# Things to Know\n# Batch Process\n## Overview\n## File Template\n## Creating CSV Files for Upload\n## Processing a File\n### New\n### Existing\n## Deleting a Batch\n## How to delete a Batch\n## Troubleshooting\n### Batch Line Errors\n### Common Errors and Troubleshooting\n## Employee Groups","[{\"question\":\"What earning code rules apply to Add’l Pays by employee group?\",\"answer\":\"Earning codes allowed for Add’l Pays depend on the employee group. Some earning codes require a justification on the Add’l Pay, which must be included in the spreadsheet to avoid errors.\"},{\"question\":\"What date and payment formats must be followed in the template?\",\"answer\":\"Enter the number of payments as 1 (recurring payments are not allowed in the Batch Tool). Use Pay Period End Date in YYYY-MM-DD format, while Work Begin Date and Work End Date must be in MM/DD/YYYY format.\"},{\"question\":\"How do I upload and process a new batch file?\",\"answer\":\"Navigate to Main Menu \\u003e Manage GT eForms 3.x \\u003e Batch \\u003e Process Batch, add a new value, keep Batch ID blank, select Form Type ADDLPAY and the appropriate template configuration, upload the prepared .csv, then prepare and process the batch (using process scheduler for large batches).\"}]","Batch Process - Creating/Adding Additional Pays | PDF",1790075300]