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Covers contract upload and document handoffs in One Drive, retainer invoicing, reconfirming invitation times, final arrangements meetings, submission deadlines, RSVP follow-up, and final payment rules. Includes preparations for food tastings, the wedding expo, ceremony logistics (arrival timing, speaker systems, confetti rules), rehearsal options, and reception paperwork such as floor plans, lists, run sheet, and Spotify music setup.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/ballara-receptions-event-kit-2023/379940/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/ballara-receptions-event-kit-2023/379940.png","ImageObject",442,249,{"name":88,"@type":89},"Riley","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-22","2026-09-24",true,{"@type":98,"interactionType":99,"userInteractionCount":8},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What should happen after booking?","Question",{"text":108,"@type":109},"Ballara uploads a contract copy to your One Drive folder. Use the contract times for invitations and coordinate arrival timing for your wedding party based on whether the ceremony is on-site at Ballara or off-site for the reception.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What deadlines affect final paperwork and numbers?",{"text":113,"@type":109},"Completed final paperwork must be submitted 16 days before the event date, and access to One Drive is restricted to viewing only. Final numbers can no longer be altered 10 days before the wedding, and any changes after that must be emailed for review.",{"name":115,"@type":106,"acceptedAnswer":116},"What reception documents must be finalized in the event kit?",{"text":117,"@type":109},"During the Final Arrangements appointment, you must finalize and submit items including the floor plan, table guest list, door list/seating chart, run sheet, contact list, bond sheet, and a Spotify playlist for ceremony music if required.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},379940,1791719925,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":8,"category_name":11,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":8,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":47,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":73},1374391975076,"https://ap-avatar.wpscdn.com/avatar/14000253ca4ec9f6853?x-image-process=image/resize,m_fixed,w_180,h_180&k=1783305029341752051","Event timeline  \n\n| Time frame | What’s happening |\n| --- | --- |\n| Upon booking | Ballara will upload a contract copy to the One Drive folder we have set up for you.\u003Cbr>You use this to manage all paperwork in the lead-up to your wedding. Ensure you use the times on your contract for your invitations, as these are the times you have hired Ballara and the grounds for them. Your Wedding Party can arrive up to one hour before commencement if you are holding your ceremony at Ballara. If getting married off-site, the Wedding Party can arrive up to one hour before the reception begins. |\n| 6 months out | - Ballara will email you to read through the four months out’ instructions in preparation for your final arrangements appointment.\u003Cbr>- We will also put your second retainer invoice, which equates to 50% of your total reception, in your One Drive folder, which needs paying before you see us on your final arrangements appointment. |\n| 4-5 months out | - Please reconfirm your times with us before sending out your invitations.\u003Cbr>- Ensure our address is listed correctly and you ask your guests for special dietary requirements.\u003Cbr>- We will email you to book your Final Arrangements appointment.\u003Cbr>- During this meeting, we discuss the ‘ Final Arrangements’ document, including everything from décor to the menu and the run sheet for your event.\u003Cbr>- The second retainer amount is also due by this time.\u003Cbr>- For our Diamond Package couples, this will also be the time to contact the Cake supplier and florist we booked for you. Aside from brainstorming your ideas and inspiration, there is little to do with the supplier before this stage. |\n| 1 month out | - Ensure your RSVPs have returned and follow up with anyone yet to get back to you.\u003Cbr>- Start to finalise everything you will need to complete for your reception in your one drive folder– guest lists, floor plan, contact list, bond sheet, place cards and bonbonniere.\u003Cbr>- We will reach out to book your Final Appointment with your Function Manager during the week of your wedding. This appointment will be between 10 am and 5 pm Monday-Wednesday. |\n| 3 weeks out | We will send you a reminder that your final numbers are due 16 days out from your wedding. |\n| 16 days out | - Your completed final paperwork is to be submitted to Ballara.\u003Cbr>- We will limit your access to your One Drive folder access to viewing only, and any changes from here changes must be emailed to us. |\n| 10 days out | - You can no longer alter your final numbers.\u003Cbr>- Your final payment must be sent ten days before your wedding unless paying by cash is payable at your Final Drop off Appointment. |\n| Week of Wedding | Your Final Appointment is where you will meet the Function Manager looking after you on your special day. They will run through all details relating to your ceremony and reception with you. We will also require you to bring in any items to be set up on the day; please refer to your final appointment checklist. |\n| The big day | Leave everything in the hands of the capable suppliers you have selected.\u003Cbr>This is what we do, and we are passionate about doing it right. So it's time to sit back and see all your hard work come together. Go with the flow and be present in the moment with your nearest & dearest; we want you to relax and enjoy! |\n\nDates to keep available  \nFood Tastings  \nWe host food tastings throughout the year. We will invite you to the tasting closest to your wedding date. A small charge will apply to attend.  \nWedding Expo  \nThe Expo is a free event held once a year in March—and is a fantastic opportunity to meet a lot of suppliers all in one place.  \nKey ceremony details  \n- We ask that your Wedding Party arrives at least one hour before the ceremony starts.  \n- This is in your best interest as our team will still finalise your set-up or concluding venue tours for the day. We will discuss the exact times for you both at your final arrangement appointment.  \n- Your designated Function Manager and Concierge will be ","cbCaibpG5FxsANt8","https://ap.wps.com/l/cbCaibpG5FxsANt8","pdf",896699,"English","# Event timeline\n## Dates to keep available\n### Food Tastings\n### Wedding Expo\n### Key ceremony details\n### Ceremony rehearsal\n### Reception details","[{\"question\":\"What should happen after booking?\",\"answer\":\"Ballara uploads a contract copy to your One Drive folder. Use the contract times for invitations and coordinate arrival timing for your wedding party based on whether the ceremony is on-site at Ballara or off-site for the reception.\"},{\"question\":\"What deadlines affect final paperwork and numbers?\",\"answer\":\"Completed final paperwork must be submitted 16 days before the event date, and access to One Drive is restricted to viewing only. Final numbers can no longer be altered 10 days before the wedding, and any changes after that must be emailed for review.\"},{\"question\":\"What reception documents must be finalized in the event kit?\",\"answer\":\"During the Final Arrangements appointment, you must finalize and submit items including the floor plan, table guest list, door list/seating chart, run sheet, contact list, bond sheet, and a Spotify playlist for ceremony music if required.\"}]","Ballara Receptions Event Kit 2023 | PDF",1790238182]