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Includes vendor notice for receiving offers, execution and certification statements under applicable law, validity and delivery timing requirements, and rules for acceptance by an authorized purchasing representative. Provides detailed delivery instructions covering approved submission channels, USB flash drive handling, restrictions on password protection and copy capability, and guidance on emailing responses with required subject information.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/bafo-template-best-and-final-offer-bafo-vendor-notice-and-instructions/170980/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/bafo-template-best-and-final-offer-bafo-vendor-notice-and-instructions/170980.png","ImageObject",442,249,{"name":88,"@type":89},"Margaret","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-10-23","2026-09-01",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",10,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What submissions are not accepted for a BAFO response?","Question",{"text":109,"@type":110},"BAFO bids submitted via facsimile (fax) machine are not accepted. Late offers are also not acceptable, and offers must be submitted on the required form.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What does the vendor certify when executing the BAFO offer?",{"text":114,"@type":110},"The vendor certifies that the offer is made in compliance with applicable federal and North Carolina law, is not collusively arrived at, and is fair and without collusion or fraud. The vendor must execute/sign the offer prior to submission or the offer becomes invalid.",{"name":116,"@type":107,"acceptedAnswer":117},"How must BAFO delivery be handled?",{"text":118,"@type":110},"The offer must be delivered in the specified format, including delivering required parts on USB flash drive(s) that are not password-protected and can be copied. Email submission is allowed by including the BAFO number in the email subject line and sending no later than the opening deadline.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},170980,1791362650,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":76,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":9},137451207643,"https://ap-avatar.wpscdn.com/davatar_3d24733baf745e90a7e4bdd5f77d97b2","NOTICE TO VENDOR\nOffers, subject to the conditions made a part hereof, will be received at this office, [enter address, city, state, zip] until [enter time of opening] on the day of opening and then opened, for furnishing and delivering the goods and services as described herein.  Refer to page 2 for proper mailing instructions.  Bids submitted via facsimile (fax) machine in response to this Best and Final Offer (BAFO) will not be accepted.  Bids are subject to rejection unless submitted on this form.\nEXECUTION\nIn compliance with this Request for Best and Final Offer (BAFO), and subject to all the conditions herein, the undersigned offers and agrees to furnish any or all goods and services which are offered, at the prices agreed upon and within the time specified herein.  Pursuant to N.C.G.S. §143B-1354 and under penalty of perjury, the undersigned Vendor certifies that this offer has not been arrived at collusively or otherwise in violation of Federal or North Carolina law and this offer is made without prior understanding, agreement, or connection with any firm, corporation, or person submitting an offer for the same commodity, and is in all respects fair and without collusion of fraud.\nFailure to execute/sign offer prior to submittal shall render offer invalid.  Late offers are not acceptable.\nOffer valid for \u0013 FORMDROPDOWN \u0014\u0015, days from date of offer opening unless otherwise stated here: ____ days\nACCEPTANCE OF OFFER\nIf the State accepts any or all parts of this offer, an authorized representative of \u0003Enter Purchasing Agency. \u0004 shall affix his/her signature to the Vendor’s response to this Request for BAFO.  The acceptance shall include the response to this BAFO, any provisions and requirements of the original IFB/RFQ/RFP which have not been superseded by this BAFO and the Department of Information Technology Terms and Conditions.  These documents shall then constitute the written agreement between the parties.  A copy of this acceptance will be forwarded to the successful vendor(s).\n\u000f\nDELIVERY INSTRUCTIONS:\nDeliver \u0013 FORMDROPDOWN \u0014\u0015and \u0013 FORMDROPDOWN \u0014\u0015of its offer on a USB Flash Drive(s).  The files must not be password-protected and must be capable of being copied to other media.  Offers submitted via facsimile (FAX) machine, telephone or electronically in response to this \u0013 FORMDROPDOWN \u0014\u0015 be accepted.\nIt is the responsibility of the Vendor to deliver the offer in this office by the specified time and date of opening, regardless of the method of delivery.  Address envelope and include IFB/RFQ/RFP number as shown above.  Vendors are cautioned that offers sent via U.S. Mail, including Express, Certified, Priority, Overnight, etc., may not be delivered in time to meet the deadline.\n[If this is not needed, delete it.]  Vendor may submit their BAFO response via email instead of US Mail or other delivery service.  Responses may be emailed to \u0013 HYPERLINK \"mailto:XXXX.XXXX@nc.gov\" \u0014XXXX.XXXX@nc.gov\u0015, no later than the specified time and date of opening.  Please include the BAFO number in the email subject line.\nSOLICITATION REQUEST FOR BEST AND FINAL OFFER (BAFO)\nThis request is to acquire a best and final offer from Vendor for [insert goods or services to be procured].  The offer should integrate the previous response to the IFB/RFQ/RFP and any changes listed below.  Any individual vendor can receive a different number of requests for BAFOs than other offerors.\nNOTE:  This bid is still in the evaluation period. During this period and prior to award, possession of the BAFO, original bid response and accompanying information is limited to personnel of the Department of Information Technology (DIT) Statewide IT Procurement Office, and to agencies responsible for participating in the evaluation.  Bidders who attempt to gain this privileged information, or to influence the evaluation process (i.e. assist in evaluation) will be in violation of purchasing rules and their offer will not be further evaluated or considered.\nIn accordan","cbCaikILZjyTGOwf","https://ap.wps.com/l/cbCaikILZjyTGOwf","docx",54333,"English","# NOTICE TO VENDOR\n## EXECUTION\n## ACCEPTANCE OF OFFER\n## DELIVERY INSTRUCTIONS\n## SOLICITATION REQUEST FOR BEST AND FINAL OFFER (BAFO)\n## BAFO COST","[{\"question\":\"What submissions are not accepted for a BAFO response?\",\"answer\":\"BAFO bids submitted via facsimile (fax) machine are not accepted. Late offers are also not acceptable, and offers must be submitted on the required form.\"},{\"question\":\"What does the vendor certify when executing the BAFO offer?\",\"answer\":\"The vendor certifies that the offer is made in compliance with applicable federal and North Carolina law, is not collusively arrived at, and is fair and without collusion or fraud. The vendor must execute/sign the offer prior to submission or the offer becomes invalid.\"},{\"question\":\"How must BAFO delivery be handled?\",\"answer\":\"The offer must be delivered in the specified format, including delivering required parts on USB flash drive(s) that are not password-protected and can be copied. Email submission is allowed by including the BAFO number in the email subject line and sending no later than the opening deadline.\"}]","BAFO Template - Best and Final Offer（BAFO）Vendor Notice and Instructions | DOCX",1788278428]