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The agenda covers opening and visitor acknowledgements, attendance arrangements via in-person and remote electronic means, and declarations of financial interests and impartiality. 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\nOrder Of Business  \n1 Declaration of Opening, Announcement of Visitors............................................................3  \n2 Acknowledgement of Country ........................................................................................... 3  \n3 Attendance via Telephone/Instantaneous Communications...............................................3  \n4 Announcements by Presiding Person without Discussion ...................................................4  \n5 Disclosure of Interests .......................................................................................................4  \n5.1 Declaration of Financial Interests ..................................................................................... 4  \n5.2 Declaration of Proximity Interests .................................................................................... 4  \n5.3 Declaration of Impartiality Interests ................................................................................. 4  \n6 Petitions, Deputations, Presentations and Submissions .....................................................4  \n7 Confirmation of Minutes of Previous Meetings .................................................................. 5  \n8 Reports ............................................................................................................................. 6  \n8.1 Annual Financial Report-2024/2025........................................................................... 6  \n8.2 Council Policy Management-Policy Review.............................................................. 52  \n8.3 Governance and Compliance-Risk Management ..................................................... 58  \n8.4 Governance and Compliance-Internal Controls ....................................................... 71  \n8.5 Outstanding Debt-October 2025 .............................................................................. 76  \n8.6 Update on External Grants and Funding-August to October 2025 .......................... 82  \n9 New Business of an Urgent Nature .................................................................................. 88  \n10 Date of Next Meeting ...................................................................................................... 88  \n11 Closure of Meeting .......................................................................................................... 88  \nMINUTES OF SHIRE OF DERBY/WEST KIMBERLEY  \nAUDIT, RISK AND IMPROVEMENT COMMITTEE MEETING HELD AT THE COUNCIL CHAMBERS, CLARENDON STEET, DERBY ON THURSDAY, 20 NOVEMBER 2025 AT 4:00 PM  \nPRESENT: (In Person) Danielle Cornish (Independent Chair), Peter McCumstie (President), Cr Trish Gault, Cr Eliot Money, Jeffrey Porra (Independent Member) and Cr Leah Umbagai (Observer).  \nPRESENT: (Remote) Cr Val Ross.  \nIN ATTENDANCE: (In Person) Tamara Clarkson (Chief Executive Officer), Wayne Neate (Director Infrastructure), Luke Lawrence (Director Community Planning), Aaron Gloor (Acting Manager Corporate Services), Telia Reilly (Coordinator Governance and Risk), Maria O’Connell (Coordinator Communications and Media), Maria Sandoval (Administration Officer), Ryan Boldison (Executive Assistant).  \nIN ATTENDANCE: (Remote) Christie Mildenhall (Strategic Development Advisor)  \nVISITORS: (In Person) Nil.  \nVISITORS: (Remote) Kellie Tonich (Office of the Auditor General), Amit Kabra (RSM),  \nKrushna Hirani (RSM), Russell Barnes (Moore Australia).  \nGALLERY: 0.  \nAPOLOGIES: Nil.  \nAPPROVED LEAVE OF ABSENCE: Nil.  \nABSENT: Cr Kerrissa O’Meara.  \n1 DECLARATION OF OPENING, ANNOUNCEMENT OF VISITORS  \nThe Presiding Member opened the meeting at 4:03pm.  \n2 ACKNOWLEDGEMENT OF COUNTRY  \nIn the spirit of reconciliation, the Shire of Derby/West Kimberley acknowledges the traditional custodians ","cbCailYBrvjd2dUS","https://ap.wps.com/l/cbCailYBrvjd2dUS","pdf",17863719,88,"English","# Order Of Business\n## Declaration of Opening, Announcement of Visitors\n## Acknowledgement of Country\n## Attendance via Telephone/Instantaneous Communications\n## Announcements by Presiding Person without Discussion\n## Disclosure of Interests\n## Petitions, Deputations, Presentations and Submissions\n## Confirmation of Minutes of Previous Meetings\n## Reports\n## New Business of an Urgent Nature\n## Date of Next Meeting\n## Closure of Meeting","[{\"question\":\"When and where was the Audit, Risk and Improvement Committee meeting held?\",\"answer\":\"It was held on Thursday, 20 November 2025 at 4:00 PM in the Council Chambers, Clarendon Street, Derby.\"},{\"question\":\"How could committee members attend if they were not in person?\",\"answer\":\"Members could attend via authorised electronic means, including remote participation, subject to limits and requirements enabling effective and confidential engagement.\"},{\"question\":\"What disclosures were recorded under disclosure of interests?\",\"answer\":\"The minutes include declarations of financial interests, along with statements of nil proximity interests and nil impartiality interests.\"}]","Audit, Risk and Improvement Committee Meeting Minutes - 20 November 2025 - Unconfirmed | PDF",1789216512,31]