[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-seo-175089-105":3,"detail-sidebar-cat-1-en-105":81,"doc-detail-175089-en":127},{"code":4,"msg":5,"data":6},0,"ok",{"site_id":7,"language":8,"slug":9,"title":10,"keywords":11,"description":12,"schema_data":13,"social_meta":74,"head_meta":76,"extra_data":78,"updated_unix":80},105,"en","audit-guidelines-overview","Audit Guidelines - Overview","","This audit guideline overview explains how Massachusetts student activity accounts are established, administered, safeguarded, and internally controlled. It describes the impact of Massachusetts General Laws, including the legal authority for specific administrative procedures and auditing/reporting requirements. The document emphasizes students’ ownership of funds, the value of learning through account responsibility, and the need for timely access to monies. It also positions the guidelines as a resource for school business officials and independent auditors performing agreed-upon procedures.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/presentations/","Presentations",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/audit-guidelines-overview/175089/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/audit-guidelines-overview/175089.png","ImageObject",442,249,{"name":42,"@type":43},"Finn","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-10-19","2026-09-02",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",8,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"What purpose do the student activity accounts serve under these guidelines?","Question",{"text":63,"@type":64},"The guidelines state that student activity accounts should support co-curricular and outside-classroom experiences, establish efficient procedures for creation and operation, and provide safeguarding, accounting, and internal control of activity funds.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"How did Massachusetts law change the administration of student activity accounts?",{"text":68,"@type":64},"Chapter 66 of the Special Acts of 1996, codified in MGL Chapter 71 Section 47, enabled certain administrative procedures previously prohibited, including specific banking involvement, disbursement procedures, and auditing/reporting requirements.",{"name":70,"@type":61,"acceptedAnswer":71},"Who is responsible for ensuring compliance in operating student activity accounts?",{"text":72,"@type":64},"The principal is directly responsible for ensuring full adherence to the statute, School Committee policies, and administrative procedures in all aspects of operating the accounts.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},175089,1791489135,{"code":4,"msg":82,"data":83},"success",[84,88,93,98,103,108,113,118,123],{"id":85,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":86,"slug":87},11,90,"presentations",{"id":89,"doc_module":22,"doc_module_name":25,"category_name":90,"show_sort_weight":91,"slug":92},12,"Resumes",80,"resumes",{"id":94,"doc_module":22,"doc_module_name":25,"category_name":95,"show_sort_weight":96,"slug":97},14,"Invoices",70,"invoices",{"id":99,"doc_module":22,"doc_module_name":25,"category_name":100,"show_sort_weight":101,"slug":102},15,"Posters",60,"posters",{"id":104,"doc_module":22,"doc_module_name":25,"category_name":105,"show_sort_weight":106,"slug":107},16,"Social Media",50,"social-media",{"id":109,"doc_module":22,"doc_module_name":25,"category_name":110,"show_sort_weight":111,"slug":112},17,"Forms",40,"forms",{"id":114,"doc_module":22,"doc_module_name":25,"category_name":115,"show_sort_weight":116,"slug":117},18,"Letters",30,"letters",{"id":119,"doc_module":22,"doc_module_name":25,"category_name":120,"show_sort_weight":121,"slug":122},21,"Paper Templates",5,"papers-templates",{"id":124,"doc_module":22,"doc_module_name":25,"category_name":125,"show_sort_weight":4,"slug":126},158,"General","general-158",{"code":4,"msg":82,"data":128},{"doc_id":79,"user_id":129,"nickname":42,"user_avatar":130,"doc_module":22,"category_id":85,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":136,"language":137,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":12,"update_tm":141,"read_time":94},34359740700684,"https://ap-avatar.wpscdn.com/avatar/1f400023980c374ae676?_k=1777273430885731487","INFORMATION CONTACT:\tMassachusetts Department of Elementary and Secondary Education (ESE)\nContact: Jay Sullivan\nPhone Numbers:\t(781) 338-6594\nEmail: jsullivan@doe.mass.edu\nIndex\t\tPages\nAgreed Upon Procedures/Audit Guidelines\nOverview\t2\nAdministration\t4\nStewardship and Custodial Responsibility\t8\nGeneral Operating Procedures\t11\nRevenue, Receipts and Deposits\t14\nPurchasing and Disbursements\t18\nClass, Inactive Accounts and Deficits\t22\nStudent Travel\t25\nAppendixes\nA: Frequently Asked Questions\t28\nB: Massachusetts General Laws Chapter 71 Section 47\t34\nC: Sample Report for Use for Audits Conducted Internally                                 36\nD: Common Problems\t38\nE: Revolving and Other School Department Programs\t39\nOVERVIEW\nPreface\nA program of activities (student activity accounts) established by a School Committee should:\n(1) Ensure that students have an opportunity to take part in co-curricular and outside-classroom experiences, (2) Provide efficient procedures for their creation, operation and demise, and (3) Outline a system for the safeguarding, accounting and internal control of co-curricular and outside-classroom activity funds.\nChapter 66 of the Special Acts of 1996, which is codified in Section 47 of Chapter 71 of the General Laws of Massachusetts (MGL), has had a major impact on the method in which student activity accounts are administered.  The law allows the use of certain administrative procedures that were previously prohibited.  These provisions include procedures with respect to: (1) Establishment of an interest bearing bank account and a checking account through the involvement of the City/Town/District Treasurer, (2) Certain disbursement procedures, and (3) Auditing and reporting requirements.\nThere is a value to students who perform functions and handle monies belonging to student groups.  The exposure the students receive is a valuable learning experience in control and administration of accounts.  In addition, expeditious access of student account funds is critical to meet the goal of providing co-curricular activities to students in a timely manner.  Recognizing that student activities’ monies belong to the students and not to the city/town/districts illustrate the need for sound business guidelines to be developed to govern these accounts to adequately control and safeguard these monies.\nThese audit guidelines have been developed to provide school business officials and outside independent auditors with a vital resource that will assist them in the process of conducting agreed upon procedures of the internal control system in place used to administer student activity accounts as well as the annual transactions and activities of those accounts.\nThe Massachusetts Association of School Business Officials (MASBO) has published a handbook entitled: Student Activity Accounts Guidelines For Massachusetts School Districts. Many of the concepts outlined in these audit guidelines were developed to coincide with the guidelines delineated within that handbook.\nThe handbook is available for download at \u0013 HYPERLINK \"http://www.doe.mass.edu/finance/accounting/\" \u0014http://www.doe.mass.edu/finance/accounting/\u0015 and it is suggested that users of these audit guidelines familiarize themselves with this handbook prior to conducting any procedures.\nRelated Massachusetts General Laws (MGLs) [See Appendix B and E]\nIt is recommended that the users of these audit guidelines become familiar with the following MGLs as their applicability may closely approximate and relate to the student activity accounts.  The list is not intended to be all inclusive of the laws that may apply, but is intended to be used for informational purposes only in assisting the user to reach a conclusion:\nChapter 66 of the Special Acts of 1996 – Student Activity Accounts (see Appendix B)\nMGL 44, Section 53 – Lost Textbook Revolving Account\nMGL 44, Section 53A – Grants and Gifts\nMGL 44, Section 53E ½ – Revolving Funds\nMGL 71, Section 17A – Revolving Funds For Culin","cbCairfaNroKt6sU","https://ap.wps.com/l/cbCairfaNroKt6sU","docx",470760,41,"English","# Overview\n## Preface\n## Related Massachusetts General Laws (MGLs)\n# Administration\n## ESE Policy Guideline or MGL Requirement\n## Agreed Upon Procedure/Audit Guideline\n## Results","[{\"question\":\"What purpose do the student activity accounts serve under these guidelines?\",\"answer\":\"The guidelines state that student activity accounts should support co-curricular and outside-classroom experiences, establish efficient procedures for creation and operation, and provide safeguarding, accounting, and internal control of activity funds.\"},{\"question\":\"How did Massachusetts law change the administration of student activity accounts?\",\"answer\":\"Chapter 66 of the Special Acts of 1996, codified in MGL Chapter 71 Section 47, enabled certain administrative procedures previously prohibited, including specific banking involvement, disbursement procedures, and auditing/reporting requirements.\"},{\"question\":\"Who is responsible for ensuring compliance in operating student activity accounts?\",\"answer\":\"The principal is directly responsible for ensuring full adherence to the statute, School Committee policies, and administrative procedures in all aspects of operating the accounts.\"}]","Audit Guidelines - Overview | DOCX",1788318248]