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The workflow specifies using the provided template when drafting or revising, validating accessibility through the Check Accessibility Tool, and submitting drafts electronically for a one-week (seven calendar day) review and comment process. The document details required policy sections such as Applicability/Accountability, Policy Statement, Definitions, Procedures, Contacts, optional Table of Contents, Background Information, Related Information/Documents, and Forms.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/applicabilityaccountability-university-policy-template-drafting-instructions/172212/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/applicabilityaccountability-university-policy-template-drafting-instructions/172212.png","ImageObject",442,249,{"name":88,"@type":89},"Connor ","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-10-18","2026-09-01",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",9,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What accessibility requirement must draft university policies meet before review?","Question",{"text":109,"@type":110},"Draft policies must use the provided template formatted to comply with digital accessibility requirements. The Review tab’s Check Accessibility Tool must be used to verify compliance, and noncompliant policies are returned and not accepted for review.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How should draft policies be submitted to the University Policies and Procedures Committee for review?",{"text":114,"@type":110},"Draft policies must be sent electronically via email as a Word document attachment to designated contacts, and the submission must include the required Draft Policy Submission Cover Memo Form. The review and comment process lasts one week (seven calendar days).",{"name":116,"@type":107,"acceptedAnswer":117},"Which sections are required within the policy template besides Applicability/Accountability?",{"text":118,"@type":110},"Required sections include Policy Number and Responsible/Initiating Authority, Effective Date and Date of Origin, Policy Statement (including noncompliance consequences), Definitions, and Contacts. Procedures are included if needed to implement the policy.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},172212,1790442388,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":79,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":73},687207022233,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","Instructions for Drafting University Policies\nRevised June 2025\nUse the new template on the following pages to draft or revise a university policy. The template is formatted to comply with digital accessibility requirements. You are not limited to the spacing that appears on the form but must ensure it is in the required format, use the Check Accessibility Tool under the Review tab to ensure digital accessibility requirements are met. Policies that are not formatted with digital accessibility will be returned and not be accepted for review. Please contact \u0013 HYPERLINK \"https://onac.ucf.edu\" \u0014https://onac.ucf.edu\u0015 for assistance with formatting questions.\nSubmission\nPrior to submitting draft policies ready for review by the University Policies and Procedures Committee, they must be sent to the \u0013 HYPERLINK \"mailto:Faculty%20Senate%20%3cfsenate@ucf.edu%3e\" \u0014Faculty Senate\u0015 and \u0013 HYPERLINK \"mailto:CollegePolicyLiaison%20%3ccollegepolicyliaison@ucf.edu%3e\" \u0014College Policy Liaisons\u0015 for a one week (seven calendar days) review and comment process. Draft policies should be sent via email as a Word document attachment to \u0013 HYPERLINK \"mailto:Margaret.Melli@ucf.edu\" \u0014Margaret Melli\u0015. Policies will be accepted only through electronic submission and must include a \u0013 HYPERLINK \"https://policies.ucf.edu/documents/DraftPolicySubmissionCoverMemoFormRev-04-2023.pdf\" \u0014Draft Policy Submission Cover Memo Form\u0015. The form is located on the Resources page of the Policy Library webpage.\nPlease refer to \u0013 HYPERLINK \"https://policies.ucf.edu/documents/2-001.pdf\" \u00142-001 University Policy Development\u0015 for additional information.\nPolicy Number\tNumber\nResponsible Authority \tThe Responsible Authority(s) is the appropriate director or department, division, college, unit head, or vice president who is responsible for developing and implementing the policy, including ensuring accuracy of subject matter, training appropriate audiences, enforcing and monitoring compliance with the policy and timely review of the policy.\nInitiating Authority\tThe president or appropriate vice president(s) responsible for oversight of the development and implementation of the policy. The Initiating Authority is the sponsor of the policy and may also be the Responsible Authority. No other individuals may initiate a policy.\nEffective Date\nDate of Origin\n____________________________________________________________________________\nAPPLICABILITY/ACCOUNTABILITY\n____________________________________________________________________________\nThe applicability/accountability section should contain a statement that explains who is required to comply with the policy. ____________________________________________________________________________\nPOLICY STATEMENT\n____________________________________________________________________________\nThe policy statement describes the purpose, key requirements and expectations of the policy. This section must contain a statement regarding the consequences of noncompliance, including disciplinary actions, when appropriate.\n____________________________________________________________________________\nDEFINITIONS\n____________________________________________________________________________\nDefinitions shall be consistent across all university policies. Please refer to the University Policy Glossary for existing policy definitions.\n____________________________________________________________________________\nPROCEDURES (if needed to implement the policy)\n____________________________________________________________________________\nProcedures outline the process, or “how to”, to follow in order to comply with the policy.\n____________________________________________________________________________\nCONTACTS\n____________________________________________________________________________\nThis section contains the department contact information to ask questions regarding the policy. This information should include department name, address, phone number, email address, and website","cbCaiuskO9JtXSiS","https://ap.wps.com/l/cbCaiuskO9JtXSiS","docx",89274,"English","# Submission\n## Required electronic submission and review timeline\n## Accessibility compliance requirements\n# Policy sections and structure\n## Applicability/Accountability\n## Policy Statement\n## Definitions\n## Procedures (if needed)\n## Contacts\n## Optional sections\n### Table of Contents\n### Background Information\n### Related Information or Documents\n### Forms","[{\"question\":\"What accessibility requirement must draft university policies meet before review?\",\"answer\":\"Draft policies must use the provided template formatted to comply with digital accessibility requirements. The Review tab’s Check Accessibility Tool must be used to verify compliance, and noncompliant policies are returned and not accepted for review.\"},{\"question\":\"How should draft policies be submitted to the University Policies and Procedures Committee for review?\",\"answer\":\"Draft policies must be sent electronically via email as a Word document attachment to designated contacts, and the submission must include the required Draft Policy Submission Cover Memo Form. The review and comment process lasts one week (seven calendar days).\"},{\"question\":\"Which sections are required within the policy template besides Applicability/Accountability?\",\"answer\":\"Required sections include Policy Number and Responsible/Initiating Authority, Effective Date and Date of Origin, Policy Statement (including noncompliance consequences), Definitions, and Contacts. Procedures are included if needed to implement the policy.\"}]","APPLICABILITY/ACCOUNTABILITY - University Policy Template Drafting Instructions | DOCX",1788290202]