[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-seo-195461-105":3,"detail-sidebar-cat-1-en-105":81,"doc-detail-195461-en":127},{"code":4,"msg":5,"data":6},0,"ok",{"site_id":7,"language":8,"slug":9,"title":10,"keywords":11,"description":12,"schema_data":13,"social_meta":74,"head_meta":76,"extra_data":78,"updated_unix":80},105,"en","appendix-b-budget-budget-narrative-instructions","Appendix B - Budget & Budget Narrative Instructions","","This appendix provides detailed instructions for completing a project budget and corresponding budget narrative. It specifies what to include for personnel, fringe benefits, travel, equipment, supplies, contractual services, and allowable or special categories such as construction and other costs. For each budget line item category, the guidance explains required cost elements, expected supporting descriptions, and how roles, trip purposes, destinations, quantities, and procurement justification should connect directly to grant activities and organizational policies.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/presentations/","Presentations",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/appendix-b-budget-budget-narrative-instructions/195461/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/appendix-b-budget-budget-narrative-instructions/195461.png","ImageObject",442,249,{"name":42,"@type":43},"Pentious","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-10-11","2026-09-03",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",6,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"What should be included in the personnel budget category and its budget narrative?","Question",{"text":63,"@type":64},"List employees by generic title, include hourly rates and estimated hours, and describe roles and responsibilities, key tasks, and how each employee contributes to project success. Include all relevant employees.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"How should travel costs and travel narrative be documented?",{"text":68,"@type":64},"Include a brief trip title and itemized cost estimates covering airfare or transportation, accommodations, per diem, and other approved costs under the organization’s travel policy. The narrative must identify each trip’s purpose, relation to grant activities, number of travelers, and anticipated destinations, and note compliance with applicable rules such as Fly America Act for international travel.",{"name":70,"@type":61,"acceptedAnswer":71},"What are the guidance requirements for equipment and supplies within a budget?",{"text":72,"@type":64},"Equipment must be treated as tangible personal property costing at least $5,000 per unit, with CPU and quantity, plus narrative details like make/model and technical specifications and an explanation of necessity. Supplies are tangible personal property costing less than $5,000 per unit, listed with specifics and intended use; bulk purchases should be itemized with estimated CPU and quantity, with optional lists of potential substitute items if prices or availability change.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},195461,1788448873,{"code":4,"msg":82,"data":83},"success",[84,88,93,98,103,108,113,118,123],{"id":85,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":86,"slug":87},11,90,"presentations",{"id":89,"doc_module":22,"doc_module_name":25,"category_name":90,"show_sort_weight":91,"slug":92},12,"Resumes",80,"resumes",{"id":94,"doc_module":22,"doc_module_name":25,"category_name":95,"show_sort_weight":96,"slug":97},14,"Invoices",70,"invoices",{"id":99,"doc_module":22,"doc_module_name":25,"category_name":100,"show_sort_weight":101,"slug":102},15,"Posters",60,"posters",{"id":104,"doc_module":22,"doc_module_name":25,"category_name":105,"show_sort_weight":106,"slug":107},16,"Social Media",50,"social-media",{"id":109,"doc_module":22,"doc_module_name":25,"category_name":110,"show_sort_weight":111,"slug":112},17,"Forms",40,"forms",{"id":114,"doc_module":22,"doc_module_name":25,"category_name":115,"show_sort_weight":116,"slug":117},18,"Letters",30,"letters",{"id":119,"doc_module":22,"doc_module_name":25,"category_name":120,"show_sort_weight":121,"slug":122},21,"Paper Templates",5,"papers-templates",{"id":124,"doc_module":22,"doc_module_name":25,"category_name":125,"show_sort_weight":4,"slug":126},158,"General","general-158",{"code":4,"msg":82,"data":128},{"doc_id":79,"user_id":129,"nickname":42,"user_avatar":130,"doc_module":22,"category_id":85,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":85,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":55,"language":136,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":12,"update_tm":80,"read_time":26},1374404730887,"https://ap-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","|  | Category | Budget | Budget Narrative |\n| --- | --- | --- | --- |\n| A | Personnel | • List by generic title the employees associated with the project (i.e. these are staff who receive a W2) .\u003Cbr>• Itemize hourly rates and estimated hours.\u003Cbr>For nonprofits staffed entirely by contractors, please include your title/role and hourly rate under the Contractual section. | • Describe the roles and responsibilities of the employees listed in the budget.\u003Cbr>• Explain why their role is important to the proposal, what their primary tasks will be, and how they will contribute to the success of the project.\u003Cbr>• Include all relevant employees. |\n| B | Fringe\u003Cbr>Benefits | • Include your organization’s fringe benefits rate.\u003Cbr>• The rate should be calculated using the total amount from the Personnel category. | • Fringe benefits are understood as contributions to employee benefits such as social security, pension funds, etc.\u003Cbr>• A minimal description is sufficient. |\n| C | Travel | • This is for employee travel only.\u003Cbr>• Include a brief title of the trip.\u003Cbr>• Provide itemized cost estimates per trip.\u003Cbr>• Estimates should include airfare and/or other transportation, accommodations, per diem, and other approved, associated costs as defined by your organization’s travel policy. | • Clearly identify and describe each trip charged to the grant. This should include the purpose of the trip(s), how it relates to grant activities, the number of travelers, and the anticipated destinations.\u003Cbr>• Ensure that any costs itemized in your budget are allowable per your organization’s travel policy.\u003Cbr>• Applicants may use the published GSA per diem rates.\u003Cbr>• If requesting international travel, applicants should be familiar with the Fly America Act and incorporate its requirements into your travel policy. |\n| D | Equipment | • Federal regulations define equipment as tangible personal property costing equal to or more than $5,000 per unit.\u003Cbr>• List any equipment required for the proposed project.\u003Cbr>• The anticipated cost per unit (CPU) should be defined, as well as the number of item(s) to be purchased or leased. | • Provide specific details about the item(s) to be purchased, such as make, model, technical specifications, etc. Explain why these items are necessary for the proposed activities. |\n\n\n|  | Category | Budget | Budget Narrative |\n| --- | --- | --- | --- |\n| E | Supplies | • Federal regulations define supplies as tangible personal property costing less than $5,000 per unit.\u003Cbr>• List any supplies required for the proposed project.\u003Cbr>• If making bulk purchases, please list each item separately with their estimated CPU and quantity. | • Provide specific details about the item(s) to be purchased and how they will be used to complete the proposed activities.\u003Cbr>• If bulk item estimates may change based upon price quotes or the availability of products, include a list of potential items that may also be considered for purchase using the allocated funds. |\n| F | Contractual | • List by generic title the contract staff associated with the project (i.e. these are staff who may receive a 1099 form) .\u003Cbr>• Itemize hourly rates and estimated hours.\u003Cbr>• Include any contract staff travel. Estimates should include airfare and/or other transportation, accommodations, per diem, and other approved, associated costs as defined by your organization’s travel policy.\u003Cbr>• Itemize by short name and dollar amount any consultant services, subcontracts, and subcontractors (if known) that will be hired to execute specific grant activities.\u003Cbr>• This may include services such as digital marketing, promotional materials, video production, graphic design, website maintenance, etc. | • Describe the roles and responsibilities of the contract staff listed in the budget.\u003Cbr>• Explain why their role is important to the proposal, what their primary tasks will be, and how they will contribute to the success of the project.\u003Cbr>• Clearly identify and describe each trip cha","cbCaie8EOJsxohtD","https://ap.wps.com/l/cbCaie8EOJsxohtD","pdf",228201,"English","# Personnel\n## Fringe Benefits\n## Travel\n## Equipment\n## Supplies\n## Contractual\n## Construction\n## Other","[{\"question\":\"What should be included in the personnel budget category and its budget narrative?\",\"answer\":\"List employees by generic title, include hourly rates and estimated hours, and describe roles and responsibilities, key tasks, and how each employee contributes to project success. Include all relevant employees.\"},{\"question\":\"How should travel costs and travel narrative be documented?\",\"answer\":\"Include a brief trip title and itemized cost estimates covering airfare or transportation, accommodations, per diem, and other approved costs under the organization’s travel policy. The narrative must identify each trip’s purpose, relation to grant activities, number of travelers, and anticipated destinations, and note compliance with applicable rules such as Fly America Act for international travel.\"},{\"question\":\"What are the guidance requirements for equipment and supplies within a budget?\",\"answer\":\"Equipment must be treated as tangible personal property costing at least $5,000 per unit, with CPU and quantity, plus narrative details like make/model and technical specifications and an explanation of necessity. Supplies are tangible personal property costing less than $5,000 per unit, listed with specifics and intended use; bulk purchases should be itemized with estimated CPU and quantity, with optional lists of potential substitute items if prices or availability change.\"}]","Appendix B - Budget & Budget Narrative Instructions | PDF"]