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Forms  \nPage  \n3  \nA. APEX Event Registration Form  \n1. Accepted Practices 5  \n2. Procedures and Instructions 5  \n3. Form Template 7  \nB. APEX Housing Form  \n1. Accepted Practices 9  \n2. Procedures and Instructions 10  \n3. Form Template 12  \nC. APEX Rooming List  \n1. Accepted Practices 14  \n2. Instructions for Event Organizers 14  \n3. Instructions for Housing Facilities* 15  \n4. Best Practices for Event Organizers and Housing Facilities* 15  \n5. Rooming List Template 16  \nPart II. Accepted Practices  \nA. Room Blocks  \n1. Definitions 17  \na. Room Block 17  \nb. Event-Contracted Block (ECB) 17  \nc. Sub-Block 17  \nd. Peripheral Block 17  \ne. Diagram of Block Structure 17  \n2. Managing Room Blocks 17  \na. Housing Facility/Event Communication 17  \nb. Opening Housing Early 18  \nc. Deposits 18  \nd. Cancellation Policies 18  \ne. Linking Housing and Registration 18  \nf. Giving Sub-Blocks On-Line Rooms Management Access 18  \ng. Allowing Sub-Blocks to Contract Directly with a Housing Facility* 18  \nh. Managing Peripheral Blocks 18  \ni. Contracting 19  \nj. Continued Service After Cut-Off Date 19  \nk. Education & Marketing 19  \nl. Incentives to Book within the Block 20  \n3. Tracking Sub-Blocks 21  \na. Avoiding Over-Blocking Sub-Blocks 21  \nb. Identifying Sub-Blocks 21  \nB. Technology & the Internet  \n1. Credit Card and Deposit Guarantees 21  \n2. Reservations Process 22  \n3. Communications 22  \n4. Rooms Audit 22  \n5. Post-Event Reports (PERs) 23  \n6. Security 23  \n*Special Note: The term Housing Facility, which is used throughout this report, refers to any establishment that offers lodging to transient travelers and/or groups. Examples of housing facilities are hotels, resorts, conference centers, motels, inns, and bed & breakfasts.  \nAPEX Housing & Registration Accepted Practices 􀀁 Copyright © 2005 by Convention Industry Council Refer to the on-line version of this report, located at  [www.conventionindustry.org](www.conventionindustry.org) for the most up-to-date content. 􀀁 Page 2 of 23  \nPREFACE  \nAPEX (Accepted Practices Exchange), an initiative of the Convention Industry Council (CIC), is uniting the entire meetings, conventions and exhibitions industry in the development and implementation of voluntary standards, called accepted practices.  \nThis report outlines the accepted practices in the areas of Housing and Registration as defined by the APEX Housing & Registration Panel. This panel was charged with developing industry accepted practices for collecting, reporting, and retrieving complete housing and registration data for meetings, conventions, and other events. A secondary charge was to recommend industry accepted practices around housing issues such as housing providers, Internet issues, international housing, and disclosure.  \nIn its work, the Housing & Registration Panel considered a number of existing accepted practices (including APEX Post-Event Reporting accepted practices*) and identified other best practices throughout the industry (including those summarized in the Convention Industry Council’s Project Attrition Final Report*) . The result is the following report.  \n*See  [www.conventionindustry.org](www.conventionindustry.org) for these resources.  \nAPEX Housing & Registration Accepted Practices 􀀁 Copyright © 2005 by Convention Industry Council Refer to the on-line version of this report, located at  [www.conventionindustry.org](www.conventionindustry.org) for the most up-to-date content. 􀀁 Page 3 of 23  \nPART I: FORMS  \nSee the following pages for all forms, templates, and related information.  \nA. APEX Event Registr","cbCaicQ3lj3J0YER","https://ap.wps.com/l/cbCaicQ3lj3J0YER","pdf",221659,23,"English","# Preface\n# Part I: Forms\n## APEX Event Registration Form\n## APEX Housing Form\n## APEX Rooming List\n# Part II: Accepted Practices\n## Room Blocks\n## Technology & the Internet","[{\"question\":\"What is APEX and what does this report standardize?\",\"answer\":\"APEX (Accepted Practices Exchange), led by the Convention Industry Council, develops voluntary accepted practices. This report standardizes accepted practices in housing and registration for meetings, conventions, and other events.\"},{\"question\":\"What kinds of forms are included in Part I?\",\"answer\":\"Part I provides forms and templates for APEX Event Registration, APEX Housing, and an APEX Rooming List, including accepted practices, procedures/instructions, and form templates.\"},{\"question\":\"What topics are covered under Part II accepted practices?\",\"answer\":\"Part II covers room block definitions and management, tracking sub-blocks, and technology and internet practices such as credit card/deposit guarantees, reservation processes, communications, rooms audit, post-event reports, and security.\"}]","APEX Housing & Registration Accepted Practices - Report Contents | PDF",1789843771,8]