[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-176877-105":53,"doc-detail-176877-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","ai-usage-policy-template","AI Usage Policy Template","","AI Usage Policy Template sets requirements for responsible AI use within Qlic, emphasizing safe, ethical, and socially responsible conduct. It defines approved use conditions for authorized AI systems, including device and account controls, and establishes privacy, data protection, and security safeguards. The policy addresses quality-control risks from inaccurate or low-value outputs, restricts generation of legally binding documents without SMT and/or Qlic legal review, and covers confidential data and intellectual property exposure. It also outlines roles and enforcement through regular review.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/ai-usage-policy-template/176877/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/ai-usage-policy-template/176877.png","ImageObject",442,249,{"name":88,"@type":89},"Caleb Sterling","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-10-23","2026-09-02",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",10,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What is the purpose of this AI usage policy for Qlic?","Question",{"text":109,"@type":110},"The policy guides responsible use of artificial intelligence to ensure it is safe, ethical, and socially responsible.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"Where must company-authorised AI systems be used and why?",{"text":114,"@type":110},"They should only be used on a Qlic-provided device to help ensure information security and prevent malicious software from being installed.",{"name":116,"@type":107,"acceptedAnswer":117},"When is additional legal review required for AI-generated documents?",{"text":118,"@type":110},"AI systems should not be used to generate legally binding documents without complete review and sign-off from SMT and/or Qlic legal advice.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},176877,1789970714,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":73,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":9},962084925290,"https://ap-avatar.wpscdn.com/davatar_085a072bc5b1113ac321206ff7593b45","AI Usage Policy Template\nPlease adapt this template to suit your organisation.\nPurpose\nThe purpose of this policy is to guide the responsible use of artificial intelligence (AI) by Qlic. This policy aims to ensure that AI is used in a safe, ethical, and socially responsible manner.\nPolicy Statement\nOur organisation is committed to the responsible use of AI. We will ensure that all AI systems are used in a manner that respects human rights, privacy, and ethical principles.\nGuiding Principles\nDevice Usage: When using company-authorised AI systems, AI systems should only be conducted on a Qlic-provided device. This is to ensure that all information is secured after the fact and that no rogue or malicious software is installed via AI-generated information.\nAccount Usage: When using company-authorised AI systems, AI systems should only be conducted using a individual Qlic-created account\u0005. This allows for Qlic to audit AI usage for quality control, misuse, or rogue responses.\nPrivacy and Data Protection: Our organisation will protect the privacy and personal data of individuals in all AI-related activities, and ensure that data is collected, used, and stored in compliance with applicable data protection laws and regulations.\nQuality Control Risks: AI can generate responses that have little or no value or is false, therefor all responses generated by AI should be cross-referenced against trusted reference points online or reviewed by a member of the team that has expertise in that subject.\nContractual Risks: AI systems should not be used to generate legally binding documents without complete review and sign-off from SMT and/or Qlic legal advise.\nSecurity & Privacy Risks: Using AI can risk exposing confidential and personally identifiable information to unauthorised parties. Qlic needs to be mindful of the data being used in our authorised AI systems to avoid the following but not limited to:\nNames\nPhysical Addresses\nEmail Addresses\nCompany Confidential Information\nCompany Identifiable Information\nCustomer identifiable information\nQlic Systems used\nIntellectual Property Risks: When using an AI system, there is a risk that intellectual property rights could be infringed upon. It is important that any information generated by AI systems are in the public domain and have no IP risks. You should cross reference the information being provided with trusted external sources or be reviewed by a member of the team that has expertise in that subject. This includes the following but no limited to:\nCopyrighted Material\nGovernment Material\nUK Patented Ideas\nVendor Risks: Many of the risks described above also apply to company data that is provided to or received from vendors. For example, should contracts with vendors specify that information provided by the vendor to the company cannot be generated by AI without prior consent? Should contracts also specify that confidential company data cannot be entered into AI?\nRoles and Responsibilities\nAll employees, contractors, and third-party partners who are involved in the use of AI systems must comply with this policy. Managers and supervisors are responsible for ensuring that their employees are aware of and comply with this policy.\nEnforcement and Review\nOur organisation will regularly review and update this policy as needed to ensure that it remains current and effective. Non-compliance with this policy may result in disciplinary action, up to and including termination of employment.","cbCaibWK7BTqlwTt","https://ap.wps.com/l/cbCaibWK7BTqlwTt","docx",339121,"English","# Purpose\n# Policy Statement\n# Guiding Principles\n## Device and Account Usage\n## Privacy, Data Protection, and Security Risks\n## Quality Control and Contractual Risks\n## Intellectual Property and Vendor Risks\n# Roles and Responsibilities\n# Enforcement and Review","[{\"question\":\"What is the purpose of this AI usage policy for Qlic?\",\"answer\":\"The policy guides responsible use of artificial intelligence to ensure it is safe, ethical, and socially responsible.\"},{\"question\":\"Where must company-authorised AI systems be used and why?\",\"answer\":\"They should only be used on a Qlic-provided device to help ensure information security and prevent malicious software from being installed.\"},{\"question\":\"When is additional legal review required for AI-generated documents?\",\"answer\":\"AI systems should not be used to generate legally binding documents without complete review and sign-off from SMT and/or Qlic legal advice.\"}]","AI Usage Policy Template | DOCX",1788325977]