[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-239945-105":53,"doc-detail-239945-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","advance-payment-schedule-template","Advance Payment Schedule Template","","Advance Payment Schedule Template provides a month-by-month workflow for multiple advance payments across calendar years (2025-2028). It defines key milestones from subrecipient request submission (deadline: 15th each month), internal controls processing and payment request submission, USFS approval or rejection, and payment release to the subrecipient, through spending deadlines and payment verification submission. Includes timing estimates, step labeling (RS, IC, UA, PR, SD, PV), and a legend clarifying responsibilities. Also notes that dates and timeframes are theoretical and may change based on subrecipient needs and administrative processing, referencing related guidance 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deadline occurs 90 days from the payment date in OregonBuys, and payment verification must be submitted within 2 weeks after the spending 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 |  |  |  |  |  |  | 2027 Calendar Year |  |  |  |  |  |  |  |  |  |  |  | 2028 Calendar Year |  |  |  |  |  |  |  |  |  |  |  |\n| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |\n|  | M | A | M | J | J | A | S | O | N | D | J | F | M | A | M | J | J | A | S | O | N | D | J | F | M | A | M | J | J | A | S | O | N | D | J | F | M | A | M | J | J | A | S | O | N | D |\n| Request Submitted for advance payment by subrecipient\u003Cbr>(deadline: 15th each month) |  |  |  |  | RS 1 |  | RS2 |  |  | RS3 |  |  | RS4 |  |  | RS5 |  |  | RS6 |  |  | RS7 |  |  | RS8 |  |  | RS9 |  |  | RS 10 |  |  | RS 11 |  |  | RS 12 |  |  |  |  |  |  |  |  |  |\n| Internal Controls (ODF) processes and submits payment request(s) to USFS\u003Cbr>(~2-3 weeks) |  |  |  |  | IC 1 |  | IC2 |  |  | IC3 |  |  | IC4 |  |  | IC5 |  |  | IC6 |  |  | IC7 |  |  | IC8 |  |  | IC9 |  |  | IC 10 |  |  | IC 11 |  |  | IC 12 |  |  |  |  |  |  |  |  |  |\n| USFS Approves (or rejects) advance payment request\u003Cbr>(~2-3 weeks) |  |  |  |  |  | UA 1 |  | UA2 |  |  | UA3 |  |  | UA4 |  |  | UA5 |  |  | UA6 |  |  | UA7 |  |  | UA8 |  |  | UA9 |  |  | UA 10 |  |  | UA 11 |  |  | UA 12 |  |  |  |  |  |  |  |  |\n| Payment Released to subrecipient\u003Cbr>(~30-45 days after submission, estimated 1st of the month) |  |  |  |  |  | PR 1 |  |  | PR2 |  |  | PR3 |  |  | PR4 |  |  | PR5 |  |  | PR6 |  |  | PR7 |  |  | PR8 |  |  | PR9 |  |  | PR 10 |  |  | PR 11 |  |  | PR 12 |  |  |  |  |  |  |  |\n| Spending Deadline for advance payment\u003Cbr>(90 days from the payment date in OregonBuys) |  |  |  |  |  |  |  |  | SD 1 |  |  | SD2 |  |  | SD3 |  |  | SD4 |  |  | SD5 |  |  | SD6 |  |  | SD7 |  |  | SD8 |  |  | SD9 |  |  | SD 10 |  |  | SD 11 |  |  | SD 12 |  |  |  |  |\n| Payment Verification\u003Cbr>submitted by subrecipient\u003Cbr>(within 2 weeks after the spending deadline) |  |  |  |  |  |  |  |  | PV 1 |  |  | PV2 |  |  | PV3 |  |  | PV4 |  |  | PV5 |  |  | PV6 |  |  | PV7 |  |  | PV8 |  |  | PV9 |  |  | PV 10 |  |  | PV 11 |  |  | PV 12 |  |  |  |  |\n\nLegend:  \n• Red = Subrecipient Action, Black = ODF/USFS Action  \n• RS = Request Submitted by subrecipient, IC = Internal Control process (ODF), UA = USFS Approves payment, PR = Payment Released to subrecipient, SD = Spending Deadline, PV = Payment Verification deadline.  \n• Number indicates which advance payment the step is referring to (e.g., SD2 is the spending deadline for the second advance payment) .  \nNote: Dates and timeframes are theoretical and subject to change based on subrecipient needs and administrative processing times (see the UCF Frequently Asked Questions Document for more advance payment process and deadline details). See the claim submission tutorial for instructions on how to submit an advance payment request and advance payment verification.","cbCaituiMraM9cm1","https://ap.wps.com/l/cbCaituiMraM9cm1","pdf",147013,"English","# Advance Payment Workflow\n## Key Milestones by Step Code (RS, IC, UA, PR, SD, PV) \n## Legend and Timing Notes","[{\"question\":\"What is the deadline for submitting an advance payment request by the subrecipient?\",\"answer\":\"The subrecipient must submit the advance payment request by the 15th of each month.\"},{\"question\":\"How long do internal control processes take before submitting the payment request to USFS?\",\"answer\":\"Internal Control (ODF) processes typically take about 2–3 weeks before submitting the payment request(s) to USFS.\"},{\"question\":\"When is the spending deadline and when must payment verification be submitted?\",\"answer\":\"The spending deadline occurs 90 days from the payment date in OregonBuys, and payment verification must be submitted within 2 weeks after the spending deadline.\"}]","Advance Payment Schedule Template | PDF",1789155134]