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LOCATION: Jefferson Elementary School | PREPARATION DATE: 2020\u003Cbr>CLASSIFICATION: Level IV\u003Cbr>WORK YEAR: 12 Months |\n\nJOB PURPOSE:  \nThe Administrative Secretary-Technology performs secretarial and administrative duties to support technology department operations.  \nDESCRIPTION OF ESSENTIAL DUTIES:  \n● Perform administrative work that supports technology department operations  \n● Manage office responsibilities to promote optimal efficiency and responsiveness to district needs  \n● Participate in technology meetings and planning sessions  \n● Provide secretarial and support services for the Director of Technology  \n● Perform tasks such as preparing correspondence and processing technology related purchase orders  \n● Perform research dealing with the purchase of technology related supplies and equipment, working with vendors to prepare related price quotations  \n● Provide project assistance and reports  \n● Perform duties such as administering the technology distribution to all schools, which includes, but is not limited to, ordering, repairs, replacements, and tracking all technology hardware, equipment, and supplies throughout the District  \n● Organize storage spaces for technology equipment and supplies  \n● Inventory and Process new technology acquisitions  \n● Review the availability for replacement of lost or broken technology hardware  \n● Maintain technology budget expenditure records for all schools  \n● Prepare technology related purchase orders, entering required information into the District purchasing system  \n● Verify invoices in light of received items and orders  \n● Update and maintain technology asset inventories  \n● Provide support services, dealing with inquiries and needs of students, faculty (regular and substitute) parents, and visitors as they occur throughout the school day  \n● Take notes and prepare minutes for regular staff meetings and secretary meetings  \n● Coordinate communications both internally and externally as needed  \n● Track compensatory time on timesheets  \n● Attend meetings and training sessions as needed  \n● May assist with maintaining building security by administering student and parent check in or out, and checking rooms during emergency situations or drills, and answering school doorbell  \n● May fill in for the secretary in the Jefferson main office for short (1-2 hour) periods of time  \n● Assist in the preparation of assessment reports if needed  \n● Assist in the input and management of student assessment data if needed  \n● Perform other duties as assigned by the Director of Technology  \nDESCRIPTION OF NONESSENTIAL DUTIES:  \nAssist in maintaining office equipment. Supporting the organization and maintenance of Technology office spaces  \nQUALIFICATION REQUIREMENTS:  \n● Education generally equivalent to an Associate Degree  \n● 3 to 5 years relevant work experience  \n● Ability to effectively deal with diverse personalities to accomplish work goals  \n● Strong verbal and written communication skills to communicate with employees, faculty, administrators, students, and parents  \n● Ability to maintain the confidentiality of student and/or faculty related information  \n● Ability to use a variety of office equipment such as computers, multi-line phones, multifunction printer/copier, and digital communication tools  \n● Strong computer skills, especially in communications, publishing, and spreadsheets, including ability to use a variety of computer software (G Suite/Google Apps, Microsoft Office, Infinite Visions, PowerSchool, web browsers)  \n● Ability to pay attention to administrative details and organize activities to effectively perform tasks under deadline pressure  \nPROTECTIVE CLOTHING REQUIRED:  \nEmployees must wear protective gloves while attending to children who are ill or bleeding.  \nPHYSI","cbCailc37WQzTpuH","https://ap.wps.com/l/cbCailc37WQzTpuH","pdf",121042,"English","# Job Title\n## Reports To\n## Work Location\n# Job Purpose\n# Essential Duties\n# Nonessential Duties\n# Qualification Requirements\n## Protective Clothing Required\n## Physical Demands\n## Work Environment","[{\"question\":\"What is the purpose of the Administrative Secretary–Technology position?\",\"answer\":\"It provides secretarial and administrative support for technology department operations, ensuring efficient and responsive service to district needs.\"},{\"question\":\"What are the main essential duties related to technology operations?\",\"answer\":\"The role includes preparing correspondence and technology purchase orders, working with vendors for quotations, administering technology distribution across schools, maintaining asset inventories, and tracking budget expenditure records.\"},{\"question\":\"What qualifications and requirements are needed for this job?\",\"answer\":\"The position generally requires an education level equivalent to an Associate Degree and 3 to 5 years of relevant experience, along with strong communication skills, confidentiality, computer proficiency, and the ability to handle administrative tasks under deadlines.\"}]","Administrative Secretary - Technology - Job Description | PDF",1789311960]