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The position covers accurate invoicing and receivables, donation and grant processing, supporter database maintenance with reporting, and coordination of development activities with the Executive Director. Candidates must be detail-oriented, highly fluent with cloud systems and Microsoft Office, and able to collaborate across teams. 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It includes database management, donation and grant processing, and workflow documentation to ensure consistency.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What tools and systems does the position use?",{"text":113,"@type":109},"Key tools include QuickBooks Online, Expensify, and Bill.com for finance; Salesforce with NPSP and Apsona for database needs; and productivity and communication platforms such as Google Suite, Asana, Calendly, MailChimp, and WordPress.",{"name":115,"@type":106,"acceptedAnswer":116},"What are the schedule and compensation details?",{"text":117,"@type":109},"The position is part-time, averaging 16–20 hours per week year-round, with some weekend and evening hours as needed. Pay is $16–$19 per hour depending on experience, with paid sick days and a 401(k) match; time off policies are described for part-time staff.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},259565,1790453555,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":15,"category_name":16,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":47,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":73,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":9},2336478487870,"https://ap-avatar.wpscdn.com/davatar_085a072bc5b1113ac321206ff7593b45","Position Announcement: Administrative Manager  \nGrow Food Northampton seeks a part-time (16-20 hours per week) Administrative Manager to keep all of our systems and operations running smoothly and improve them over time. We seek a candidate who loves to team up with other staff and external providers to come up with great solutions that help achieve the mission.  \nAbout Grow Food Northampton  \nGrow Food Northampton works in concrete ways to build a community that supports its farms and farmers and makes their products accessible to everyone who lives here. Grow Food Northampton: owns a 120-acre community farm that leases land to several private farmers practicing sustainable agriculture; manages a vibrant 290-plot organic community garden; operates a thriving downtown farmers’ market; educates over 1,000 students about local food on the farm and in the classroom annually; and manages food access initiatives that make local food affordable and accessible for hundreds of low-income households. Founded as a volunteer-driven non-profit in 2010 with a campaign to acquire the farm, Grow Food Northampton now serves the small city of Northampton and nearby communities with a staff of three full-time and three part-time employees.  \nPosition Description  \nThe Administrative Manager will perform many functions and work with every person and program. The successful candidate will learn, implement, and ultimately innovate and adapt so that our systems support our programs and organization with efficient operations and excellent performance. This is a problemsolving role meant for someone with the skills and attitude to continuously improve our operations.  \nThe position is expected to be roughly equally divided among duties related to bookkeeping, fundraising, and program/general support. There will be regular duties that occupy some hours each week, but also many seasonal patterns and special projects that ensure a varied routine.  \nRepresentative Responsibilities  \n• With support from contract bookkeeper, ensure accurate invoicing, receivables recording, payment processing, and expense coding.  \n• Manage database for supporters and program participants, including data entry and cleanup, development and maintenance of reports, and other tasks.  \n• Maintain clean integration between database and email systems and support other staff in sending emails to target audiences.  \n• Process donations and grants, generate acknowledgment letters, and support reporting and reimbursement invoicing to grantors and business sponsors.  \n• Help design and implement human and systems workflows and document business processes to ensure consistency and clarity.  \n• Coordinate development efforts with Executive Director, including database tracking, meeting scheduling, mail appeals, stewardship activities, and events.  \n• Assist with volunteer recruitment, training, and management, event planning, and oversight of work-study students and interns  \n• Represent the organization in a professional manner with a variety of stakeholders.  \n• Identify and pursue opportunities to strengthen office function and organizational culture through peer learning, training, systems innovations, team-building, and more.  \n• Participate in staff meetings and activities and become an integral member of the Grow Food Northampton team.  \n• Perform other duties as assigned.  \nSystems we use  \n• Money: Quickbooks Online, Expensify, [Bill.com](Bill.com)  \n• Database: Salesforce with NPSP and Apsona  \n• Productivity: Google Suite, Asana, Calendly, Microsoft Office  \n• Communications: MailChimp, WordPress  \nRequired Qualifications  \n• Detail-oriented with excellent organizational skills, ability to grasp systems  \n• High level of technology fluency and capacity to master new cloud-based systems and train others in their use.  \n• Excellent working knowledge of Microsoft Office applications.  \n• Excellent written and oral communication skills.  \n• Emotional maturity and ability to work ","cbCaidDCKgmVudi0","https://ap.wps.com/l/cbCaidDCKgmVudi0","pdf",177081,"English","# Position Description\n## Representative Responsibilities\n## Required Qualifications\n## Preferred Qualifications\n## Job Type and Schedule\n## Compensation and Benefits\n## To Apply","[{\"question\":\"What are the main responsibilities of the Administrative Manager?\",\"answer\":\"The role manages bookkeeping-related tasks like invoicing, receivables, payment processing, and expense coding, while also supporting fundraising and program/general operations. It includes database management, donation and grant processing, and workflow documentation to ensure consistency.\"},{\"question\":\"What tools and systems does the position use?\",\"answer\":\"Key tools include QuickBooks Online, Expensify, and Bill.com for finance; Salesforce with NPSP and Apsona for database needs; and productivity and communication platforms such as Google Suite, Asana, Calendly, MailChimp, and WordPress.\"},{\"question\":\"What are the schedule and compensation details?\",\"answer\":\"The position is part-time, averaging 16–20 hours per week year-round, with some weekend and evening hours as needed. Pay is $16–$19 per hour depending on experience, with paid sick days and a 401(k) match; time off policies are described for part-time staff.\"}]","Administrative Manager Job Description - Grow Food Northampton - Part-Time | PDF",1789334127]