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The role includes scanning and verifying document accuracy with proper indexing, and supporting accounts payable/receivable through clerical record maintenance. 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It also supports accounts payable and receivable with recordkeeping and manages scanned documents with accurate indexing.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How is the Administrative Clerk supervised?",{"text":114,"@type":110},"The position receives immediate supervision from an assigned lead person, supervisor, or manager and exercises no supervision of staff.",{"name":116,"@type":107,"acceptedAnswer":117},"What qualifications are required to apply?",{"text":118,"@type":110},"A high school diploma or GED plus one year of full-time work experience demonstrating relevant knowledge and abilities is required. 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Incumbents work under immediate supervision and perform repetitive or closely-related duties according to established procedures.  \nEXAMPLES ESSENTIAL JOB FUNCTIONS (Illustrative Only)  \nManagement reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.  \n• Receptionist duties include receiving and greeting customers, both in person and over the phone; referring callers to appropriate individuals; providing the public and employees with general procedural information regarding District programs and or services; distributing and explaining forms.  \n• Establish and maintain a central filing system; sort and file information based on content or another classification method; purge files, conduct file search to locate misplaced documents and/or files; compile data and/or research information.  \n• Scan documents per established procedures; verify the accuracy of scanned documents and ensure data is properly indexed.  \n• Type and proofread memos, letters, permits, reports, and other documents as required.  \n• Schedule meetings and appointments.  \n• Open and distribute mail; process outgoing mail.  \n• Support for accounts payable and receivable including clerical recordkeeping duties. Use of photocopiers and sorter for mass mailings.  \n• Perform related duties and responsibilities as required and/or assigned.  \n• Establishes positive working relationships with representatives of outside organizations, state/local agencies and associations, vendors, District management and staff, and the public.  \n• Performs other duties as assigned.  \nQUALIFICATION GUIDELINES  \nEducation and/or Experience  \n• High school diploma or General Education Development (GED), supplemented by one (1) year of full-time work experience that demonstrates possession of and competency in the requisite knowledge and abilities.  \n• Certification in a clerical and/or accounting school program may substitute for one year of full-time experience.  \nKNOWLEDGE AND ABILITIES  \nKnowledge of:  \n• Assigned division functions, programs, policies, and procedures.  \n• Administrative support functions, including typing, preparing reports, maintaining files, and database entry.  \n• Considerable knowledge of automated and manual filing systems  \n• Basic principles of mathematics.  \n• Methods and techniques for record-keeping and report preparation and writing.  \n• Occupational hazards and standard safety practices.  \n• Practices and methods of office procedures and processes, including the use of standard office equipment such as a computer and applicable software.  \n• English usage, spelling, vocabulary, grammar, and punctuation.  \n• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.  \nAbility to:  \n• Perform responsible administrative support work involving the use of independent judgment and personal initiative.  \n• Understand the organization and operation of the assigned division, other District divisions, and external agencies.  \n• Learn the policies, procedures, and guidelines of the area to which assigned in a timely manner.  \n• Interpret and apply division rules and policies.  \n• Independently prepare correspondence.  \n• Meet deadlines.  \n• Respond to requests and inquiries from the general public.  \n• Operate and use modern office","cbCaisfujHYAW1r1","https://ap.wps.com/l/cbCaisfujHYAW1r1","pdf",187475,"English","# Job Description\n## Definition\n## Supervision Received and Exercised\n## Class Characteristics\n## Examples and Essential Job Functions\n## Qualification Guidelines\n## Knowledge and Abilities\n## Physical Abilities\n## Working Conditions-Environmental Elements","[{\"question\":\"What are the main responsibilities of the Administrative Clerk?\",\"answer\":\"The role performs clerical support including receptionist duties, billing support, typing and proofreading documents, scheduling meetings, processing mail, and maintaining a central filing system. It also supports accounts payable and receivable with recordkeeping and manages scanned documents with accurate indexing.\"},{\"question\":\"How is the Administrative Clerk supervised?\",\"answer\":\"The position receives immediate supervision from an assigned lead person, supervisor, or manager and exercises no supervision of staff.\"},{\"question\":\"What qualifications are required to apply?\",\"answer\":\"A high school diploma or GED plus one year of full-time work experience demonstrating relevant knowledge and abilities is required. Certification in a clerical and/or accounting school program may substitute for one year of full-time experience.\"}]","Administrative Clerk - Job Description | PDF"]