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Through our programs, communications, and grantmaking, First Nations’ staff operate within a fast-paced setting, serving Native-controlled nonprofits, Native Nations’ government departments and programs, and a wide variety of large and small donors across the U.S. and Indian Country.  \nPOS IT IO N S UMMA RY  \nThe Administrative Assistant plays an integral role in supporting the Administration team in maintaining and supporting the effective, day-to-day functioning of First Nations’ operations and programs in a fast-paced environment. The Administrative Assistant’s primary responsibilities include:  \n• Maintaining the front desk and providing prompt, strong customer service and general administrative support;  \n• Answering inbound calls and directing callers to appropriate staff members;  \n• Managing common areas in the office, keeping them organized and presentable, and ensuring hospitality and office supplies are replenished;  \n• Managing incoming and outgoing mail; and  \n• Supporting First Nations’ Facilities Manager, Executive Administrator, and other operations and program staff on a variety of projects as assigned.  \nThis position requires a background check for the potential candidate as it requires handling money and working with First Nations’ Finance team.  \nES S ENT IA L J O B D UT I ES  \nEssential job duties are performed in adherence to First Nations’ standards, policies, and procedures, and to local, State, and Federal laws and regulations. Reasonable accommodation may be made, if requested, to enable individuals to perform the essential functions of the job.  \nThis job description is not designed to cover or contain a comprehensive listing of job duties. First Nations is a collaborative organization that relies on teamwork. Other job duties may be assigned as needed.  \nMAN DATO RY C OVI D-1 9 VACCI NAT IO N  \nFirst Nations requires all staff to be fully vaccinated against COVID-19. First Nations follows the Centers for Disease Control’s (CDC) COVID-19 vaccination recommendations. The selected candidate must provide proof of full vaccination against COVID-19 prior to hiring by submitting vaccine documentation to  Simone Klein at [sklein@firstnations.org](sklein@firstnations.org).   \nADMINISTRATION ASSISTANCE AND DUTIES  \nAdministration Assistance: With direction from the Facilities Manager, the Administrative Assistant coordinates and supports First Nations’ administration duties including:  \n• Providing strong, solutions-oriented customer service to staff and external partners by:  \no Answering inbound calls and directing callers to appropriate staff members;  \no Promptly responding to requests from staff and vendors;  \no Performing filing, scanning, and archiving documents, as requested;  \no Managing all incoming and outgoing mail (USPS, UPS, FedEx); and  \no Assisting staff with administrative tasks that include mailings, conference preparation, and purchasing supplies.  \n• Maintaining a professional, organized office setting with attention to:  \no Preparing common areas and meetings spaces prior to and after meetings;  \no Managing supply inventory by ordering and restocking supplies (e.g., office, printer, mailing, marketing, kitchen supplies, hospitality supplies); and  \no Ensuring storage areas are well organized and maintained.  \n• Supporting efforts across departments to ensure that program and department requests are met;  \n• Supporting Fi","cbCairRw2rNJirBq","https://ap.wps.com/l/cbCairRw2rNJirBq","pdf",269682,"English","# Position Summary\n## Essential Job Duties\n## Administration Assistance and Duties\n## Job Training & Professional Development\n## Workplace Culture","[{\"question\":\"Who does the Administrative Assistant report to?\",\"answer\":\"The position reports to the Facilities Manager.\"},{\"question\":\"What are the Administrative Assistant’s primary responsibilities?\",\"answer\":\"Key duties include front desk customer service, answering and routing inbound calls, maintaining common areas and office supplies, managing incoming and outgoing mail, and supporting operations and program staff on assigned projects.\"},{\"question\":\"Is a background check and COVID-19 vaccination required?\",\"answer\":\"Yes. The position requires a background check and full COVID-19 vaccination proof prior to hiring, submitted as vaccine documentation to the listed contact.\"}]","Administrative Assistant - Job Description - Revised July 2024 | PDF",1789310473]