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Responsibilities include clerical support such as answering phones, greeting visitors, coordinating calendars, managing office supplies, distributing mail and packages, and supporting inspection scheduling. The position also handles treasury and accounts payable tasks: vendor documentation, QuickBooks data entry, journal entries, ACH authorizations, check preparation, monthly bank reconciliations, and generating monthly QB reports. It requires basic accounting knowledge, Microsoft Office proficiency, strong interpersonal communication, and relevant education or two years of administrative experience.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":16,"@type":70,"position":76},"https://docshare.wps.com/template/resumes/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/administrative-assistant-job-description-duties-responsibilities-qualifications/256992/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/administrative-assistant-job-description-duties-responsibilities-qualifications/256992.png","ImageObject",442,249,{"name":88,"@type":89},"Aladdin","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-21","2026-09-13",true,{"@type":98,"interactionType":99,"userInteractionCount":47},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What administrative tasks are included in the role?","Question",{"text":108,"@type":109},"The role covers phone coverage, greeting visitors, handling mail and packages, coordinating calendars, ordering office supplies, and performing assigned clerical support tasks.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What treasury and accounts payable duties does the Administrative Assistant perform?",{"text":113,"@type":109},"The role manages vendor documentation, updates vendor lists, enters data into QuickBooks, prepares journal entries, supports ACH payment authorizations, drafts checks for signature, and runs monthly bank reconciliations and QuickBooks reports.",{"name":115,"@type":106,"acceptedAnswer":116},"What qualifications and skills are required?",{"text":117,"@type":109},"A high school diploma or GED is required, with an associate degree preferred. The role also requires familiarity with basic accounting principles, Microsoft Office, and strong interpersonal communication, plus two years of administrative office experience or a combination of education and experience.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},256992,1791214116,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":15,"category_name":16,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":47,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":9,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":4},2336478503145,"https://ap-avatar.wpscdn.com/davatar_276721f389ce27ea32af1340a28f341c","The Administrative Assistant is responsible for the day-to-day operations of the administrative services function. This role involves performing clerical, administrative, record-keeping, basic accounting, and other administrative support functions related to various ESD administrative tasks as assigned. The Administrative Assistant works in collaboration with the command staff team and reports to the Workforce Services Manager.  \nDUTIES & RESPONSIBILITIES:  \nAdministration  \n• Professionally answer phones, respond to questions, or direct calls as appropriate.  \n• Greet visitors and direct inquiries to the appropriate individuals.  \n• Receive packages, pick up mail, and distribute packages accordingly.  \n• Schedule and coordinate various calendar events as needed.  \n• Order office supplies and manage orders and maintenance requests.  \n• Communicate with fire alarm, sprinkler companies, and general contractors to schedule inspections, collect fees, send out inspection packets, request forms, and schedule inspectionson calendars for appropriate personnel.  \n• Performs various administrative and clerical tasks, as assigned by command staff members.  \nTreasury and Accounts Payable  \n• Obtain and retain the required new vendor documentation.  \n• Maintain and update the Vendor Master List and other supporting vendor documents.  \n• Perform all data entry into QuickBooks (QB) .  \n• Prepare Journal Entries for approval by the Support Services Chief.  \n• Perform monthly bank reconciliations ofall DCESD No.1 and 2 bank accounts.  \n• Prepare ACH payment authorizations for approval by board members. Once approved, forward authorizations to individual authorized to execute ACH transactions at the bank.  \n• Once approved, draft all checks for signature by authorized signers.  \n• Print monthly QB reports-Balance Sheet, Income Statement, Statement of Cash Flows.  \n• Maintain pertinent files/documents concerning ESD loans including amortization schedules.  \n• Maintain listing of all District fixed (depreciable) assets showing date of purchase, original cost, description, location, and responsible custodian, etc.  \n• Maintain records of all bank deposits for approval prior to making deposits.  \nQUALIFICATIONS:  \n• High school diploma or GED equivalent required.  \n• Associate degree in business administration, accounting, or related field preferred.  \n• Two years of administrative office experience, or combination of education and experience.  \nKNOWLEDGE AND SKILLS:  \n• Familiarity with accounting and personnel scheduling software preferred.  \n• Familiarity with the basic Human Resource procedures preferred.  \n• Must be familiar with basic accounting principles.  \n• Must be familiar with Microsoft Office.  \n• Demonstrate excellent interpersonal skills with the ability to communicate effectively orally and in writing, with fire district members, elected officials, and the public.","cbCaithnXaLuehUj","https://ap.wps.com/l/cbCaithnXaLuehUj","pdf",30590,"English","# Duties & Responsibilities\n## Administration\n## Treasury and Accounts Payable\n# Qualifications\n# Knowledge and Skills","[{\"question\":\"What administrative tasks are included in the role?\",\"answer\":\"The role covers phone coverage, greeting visitors, handling mail and packages, coordinating calendars, ordering office supplies, and performing assigned clerical support tasks.\"},{\"question\":\"What treasury and accounts payable duties does the Administrative Assistant perform?\",\"answer\":\"The role manages vendor documentation, updates vendor lists, enters data into QuickBooks, prepares journal entries, supports ACH payment authorizations, drafts checks for signature, and runs monthly bank reconciliations and QuickBooks reports.\"},{\"question\":\"What qualifications and skills are required?\",\"answer\":\"A high school diploma or GED is required, with an associate degree preferred. The role also requires familiarity with basic accounting principles, Microsoft Office, and strong interpersonal communication, plus two years of administrative office experience or a combination of education and experience.\"}]","Administrative Assistant Job Description - Duties, Responsibilities, Qualifications | PDF",1789310465]