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MARY PARISH PUBLIC SCHOOLS  \nADMINISTRATIVE ASSISTANT-BOOKKEEPING JOB DESCRIPTION  \nPOSITION: Administrative Assistant-Bookkeeping  \nREPORTS TO: Chief Financial Officer  \nTERMS OF EMPLOYMENT: 240 Day Employment.  \nSALARY RANGE: Salary in accordance with the approved St. Mary Parish Salary Schedule.  \nOBJECT/FUNCTION: 114/2510  \nQUALIFICATIONS: Must demonstrate an aptitude or competence to perform assigned responsibilities; must possess a high degree of competencies in clerical skills, including bookkeeping/accounting; must hold a minimum of a high school diploma or its equivalent; able to work independently to fulfill duties and obligations; possess knowledge of general office procedures, operation of standard office machines, and file organization;  \ncompetent in the use of various databases, MS Windows and Office Programs, and email.  \nCLASSIFICATION UNDER FAIR LABOR STANDARDS ACTS (FLSA): Non-Exempt  \nEVALUATION: Performance of this position will be evaluated in accordance with provisions of the St. Mary Parish Board policy GBI-Evaluation.  \nPERFORMANCE RESPONSIBILITIES:  \n1. Maintain strict confidentiality of office business.  \n2. Work cooperatively and in harmony with administrators and co-workers.  \n3. Answer incoming calls in reference to bookkeeping and provide support as needed.  \n4. Organize and schedule appointments and meetings.  \n5. Maintain computer and manual filing systems.  \n6. Assist in the preparation of regularly scheduled reports.  \n7. Coordinate office procedures.  \n8. Implement clerical duties and administrative procedures.  \n9. Serve as a lead for central office bookkeepers.  \n10. Verify accuracy and accounting procedures in a courteous, positive manner with employees and the general public.  \n11. Process, code, and enter all invoices for specified funds.  \n12. Process and enter all general fund invoices.  \n13. Post all general fund deposits, transactions, checks, and journal entries for assigned funds.  \n14. Process voided checks, stop payments positive paycheck uploads, and bank issues.  \n15. Process vendor check runs and issues manual checks.  \n16. Maintain, processes, and issues various 1099’s to vendors.  \n17. Reconcile and prepare financial documents, revisions, and reimbursement requests.  \n18. Complete budget entries and year-end process entries.  \n19. Work with auditors in preparation of financial documents.  \n20. Approve all district requisitions for specified funds.  \n21. Create new account numbers and vendor numbers in the financial system.  \n22. Reconcile money market accounts, bank and bond accounts. Create department related documents and files.  \n23. Create department related documents and files.  \n24. Attend professional workshops and trainings and maintain a current understanding of regulations and guidelines that pertain to the position.  \n25. Maintain a general knowledge of software programs used by the district.  \n26. Be prepared to assist in other departments as needed.  \n27. Exhibit a working knowledge of the St. Mary Parish Public Schools Policies and Procedures Handbook.  \n28. Perform any other duties as may come within the scope of said position or may be assigned by the immediate supervisor or Superintendent.  \nPHYSICAL DEMANDS: The employee must be able to perform each essential duty satisfactorily. The requirements described herein are representative of the knowledge, skill, and/or ability essential to job performance. While performing duties, the employee is frequently required to stand, walk, speak, hear, and sometimes sit. The employee may occasionally push or lift up to 50 lbs., such as boxes of materials. The employee is frequently exposed to a work environment noise level, which is moderate to loud. The employee must have sufficient visual acuity to be able to  \nwork with computer monitor, print texts, and handwritten documents. The employee must possess basic language and communication skills to read, write, discuss, and present information to others in a clear, c","cbCaivMWMz4KnBhC","https://ap.wps.com/l/cbCaivMWMz4KnBhC","pdf",124154,"English","# Position Overview\n## Reports To and Employment Terms\n## Qualifications and Classification\n# Performance Responsibilities\n## Core Administrative Duties\n## Financial Processing and Reconciliation\n## Compliance, Training, and Other Duties\n# Physical Demands and Acknowledgment","[{\"question\":\"Who does the Administrative Assistant-Bookkeeping position report to?\",\"answer\":\"The position reports to the Chief Financial Officer (CFO).\"},{\"question\":\"What qualifications are required for this position?\",\"answer\":\"Candidates must demonstrate clerical and bookkeeping/accounting competence, hold at least a high school diploma or equivalent, be able to work independently, know general office procedures and standard office machines, and be skilled with databases, MS Windows, Office programs, and email.\"}]","Administrative Assistant-Bookkeeping Job Description | PDF",1789329209]