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The report details completion of public records requests, progress on grant applications and reimbursement preparation, ongoing budget and finance actions including delinquency tracking and budget adoption notices, and risk/emergency updates covering claims and emergency management planning submissions. It also summarizes HR/payroll updates, lease compliance follow-ups, IT work on a cyber security policy, communications platform and email cleanup, record organization, and committee and master plan meeting attendance.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/administrative-activity-report-may-19-2021-april-2021/253718/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/administrative-activity-report-may-19-2021-april-2021/253718.png","ImageObject",442,249,{"name":88,"@type":89},"Angel","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-30","2026-09-13",true,{"@type":98,"interactionType":99,"userInteractionCount":8},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What period does this administrative activity report cover?","Question",{"text":108,"@type":109},"It covers administrative activity for April 2021, with the report dated May 19, 2021.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What were the key public records request actions completed?",{"text":113,"@type":109},"It received and completed requests related to the Tug Caleb and a video of the OPM Liaison meeting.",{"name":115,"@type":106,"acceptedAnswer":116},"What financial and budget/finance tasks were reported as completed or in process?",{"text":117,"@type":109},"It included creating past due and aging report updates, submitting a Government Compensation report, advertising adoption of the preliminary budget, and ongoing updates to delinquency letter templates and notification processes.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},253718,1791717433,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":8,"category_name":11,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":8,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":76,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":9},687207412472,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","Activity Report  \nTO: Board of Harbor Commissioners  \nFROM: Julie van Hoff, Director of Administrative Services  \nTHRU: James B. Pruett, General Manager  \nDATE: May 19 , 2021  \nSUBJECT: Administrative Activity Report for April 2021  \nPublic Records Request  \n• Received and completed request regarding Tug Caleb received verbally from owners.  \n• Received and completed request for video of OPM Liaison meeting by Sabrina Brennan.  \n• Received request from Gwen Danielson regarding Tug Caleb.  \nGrants  \n• Completed and submitted grant applications for Surrendered and Abandoned Vessel Exchange Grant and the Boating Safety & Enforcement Equipment Grant.  \n• In process of creating reimbursement requests for several vessel destructions.  \nAnnual Budget/Finance  \n• In process of updating delinquency letter templates and distributing notification to berthers; reviewing and researching delinquent accounts.  \n• Created past due account report and updated aging report template.  \n• Submitted Government Compensation report to State Controller’s Office.  \n• Advertised notice of adoption of 2021/22 Preliminary Budget in two newspapers.  \nRisk Management/Emergency Planning  \n• Received a claim against the District for vessel damage sustained in extreme wind event. Notification was sent to claimant that the claim was rejected.  \n• Submitted Phase 1 Assignment to San Mateo County Sherriff’s Office of Emergency Services (SMC OES) for the Multijurisdictional Local Hazard Mitigation Plan.  \nHuman Resources/Payroll  \n• Implemented changes to COVID leave policy, updated forms and provided information to staff.  \n• Opened recruitment for Deputy Harbormaster A position.  \nLeases/CAPs  \n• Followed up with lessees regarding most recent proof of insurance documents.  \n• Achieved approximately 70% compliance rate with goal to reach 100% compliance by the end of May.  \n• Drafted personal guarantee template.  \nInformation Technology  \n• Continued work with ThinkConnected for creation of a Cyber Security Policy.  \nCommunications & Social Media  \n• Cancelled Dial My Calls emergency notification platform.  \n• Deactivated unused emails.  \nOther  \n• In process of organizing District electronic and paper records.  \n• Attended Government Affairs Committee sponsored by Half Moon Bay Chamber of Commerce.  \n• Attended Master Plan planning meeting.  \nMatrix of On-Going Activities  \n\n| Number of: | Total FY\u003Cbr>19/20 | 1st Quarter FY 20/21 | 2nd Quarter FY 20/21 | 3rd Quarter FY 20/21 | April FY 20/21 | Total thru April FY 20/21 |\n| --- | --- | --- | --- | --- | --- | --- |\n| A/P Checks | 1,491 | 298 | 331 | 283 | 83 | 995 |\n| Payroll Direct Deposits | 915 | 284 | 314 | 265 | 153 | 1,016 |\n| Personnel Action Forms | 31 | 42 | 10 | 15 | 1 | 68 |\n| Recruitments | 13 | 1 | 1 | - | 1 | 3 |\n| Employee Leaves/ Workers’Comp | 19 | 4 | 3 | 7 | 1 | 15 |\n| Social Media Posts | 114 | 60 | 62 | 25 | 24 | 171 |\n| RFP/RFQ’s Issued | 3 | 1 | - | - | - | 1 |\n| Journal\u003Cbr>Entries | 733 | 150 | 168 | 151 | 69 | 538 |\n| A/R\u003Cbr>TransactionsPPH\u003Cbr>OPM | 26,625\u003Cbr>17,014 | 6,299\u003Cbr>4,547 | 6,477\u003Cbr>4,355 | 6,013\u003Cbr>4,522 | 2,143\u003Cbr>1,450 | 20,932\u003Cbr>14,874 |\n| Special Event Permits | 2 | - | - | 1 | 3 | 4 |\n| Draft Policies | 14 | - | 1 | 1 | 2 | 4 |","cbCaicZJV5rk9TRC","https://ap.wps.com/l/cbCaicZJV5rk9TRC","pdf",163809,"English","# Activity Report\n## Administrative Updates by Department\n## Matrix of On-Going Activities","[{\"question\":\"What period does this administrative activity report cover?\",\"answer\":\"It covers administrative activity for April 2021, with the report dated May 19, 2021.\"},{\"question\":\"What were the key public records request actions completed?\",\"answer\":\"It received and completed requests related to the Tug Caleb and a video of the OPM Liaison meeting.\"},{\"question\":\"What financial and budget/finance tasks were reported as completed or in process?\",\"answer\":\"It included creating past due and aging report updates, submitting a Government Compensation report, advertising adoption of the preliminary budget, and ongoing updates to delinquency letter templates and notification processes.\"}]","Administrative Activity Report - May 19, 2021 - April 2021 | PDF",1789269275]