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Core work includes cashiering and processing payments via cash, checks, and debit/credit cards, applying receipts to outstanding balances, reconciling cash drawers, analyzing student billings, and preparing invoices, vouchers, statements, reports, and spreadsheets. The role also manages refunds and payroll checks, maintains parking and automobile registration records, ensures secure handling of college funds and confidential information, and performs customer service and administrative support through calls, visitors, and web/email channels.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":51,"@type":70,"position":76},"https://docshare.wps.com/template/general/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/administrative-accounting-clerk-administrative-accounting-job-description/257196/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/administrative-accounting-clerk-administrative-accounting-job-description/257196.png","ImageObject",442,249,{"name":88,"@type":89},"Angel","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-09-20","2026-09-13",true,{"@type":98,"interactionType":99,"userInteractionCount":79},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What accounting and records tasks does the Administrative Accounting Clerk perform?","Question",{"text":108,"@type":109},"The clerk maintains advanced accounts receivable records for student accounting, processes payments, verifies and posts transaction details, and prepares invoices, vouchers, account statements, reports, spreadsheets, and other records.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"How are payments handled and how does the clerk ensure accuracy?",{"text":113,"@type":109},"Payments are received through cash, checks, and banking debit/credit cards and are properly applied to outstanding accounts receivable. The clerk reconciles the cash drawer and balances daily cash checkout while supporting deposits and reconciliations.",{"name":115,"@type":106,"acceptedAnswer":116},"What additional duties and confidentiality requirements apply to this role?",{"text":117,"@type":109},"The clerk supports cashiering responsibilities, performs general administrative tasks like answering phones and greeting visitors, processes collections and refunds, and handles sensitive and extensive confidential information. Work includes standing and working regular hours as scheduled and completing required training.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},257196,1789311918,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":50,"category_name":51,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":79,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":47,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":125,"read_time":73},687207412472,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","CATEGORY: CLERICAL  \nPOSITION STATUS: FULL-TIME  \nFLSA STATUS: NON-EXEMPT  \nSALARY CODE: 38  \nREPORT TO: DIRECTOR OF BUSINESS SERVICES  \nREVIEWED DATE:  \nThe incumbent in this job is expected to assist the College in achieving its vision and mission of student success and service to the community. A commitment to excellence, service, and a willingness to assist as needed are expectations for all employees.  \nJOB SUMMARY  \nThe Administrative Accounting Clerk is responsible for accounting processes to maintain business transactions and advanced accounts receivables records in all aspects of student accounting. Performs cashiering duties; receives payments through cash, check and banking debit/credit cards and properly applies payments to outstanding accounts receivable and other similar transactions; reconciles cash drawer; analyses student billings; and supports other office tasks. Courtesy, customer service, and accuracy are imperative.  \nESSENTIAL DUTIES AND RESPONSIBILITIES  \n• Compiles and sorts documents, such as invoices and checks, substantiating business transactions; prepares and sends invoices as necessary; receives and verifies invoices.  \n• Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts.  \n• Collects and straps coins from the parking meter.  \n• Disburses faculty, staff, student work payroll checks, refunds checks W-2, 1098T, and 1099.  \n• Maintains automobile registration records and issues parking permits.  \n• Prepares vouchers, invoices, account statements, reports, spreadsheets, and other records.  \n• Ensures accountability of College receipts and funds at all times by balancing the daily cash checkout and assisting in preparing the deposits and reconciliations.  \n• Ensures the security of the College’s funds by keeping monies and financial records recorded, locked, and secure from unauthorized access.  \n• Maintains current knowledge of cashier responsibilities and in the proper procedures for handling cash transactions, for operating specialized equipment, and on the department’s general operating policies and procedures.  \n• Promotes a positive image of the College when handling customer/client problems by treating each individual with respect and resolving their concerns/complaints in a professional manner.  \n• Conducts general administrative duties such as answering phones, greeting visitors, assisting employees, and responding to phone calls; assists students via web-site, email, telephone, and one-on-one.  \n• Processes accounts receivable collections and refunds; processes requisitions as necessary.  \n• Maintains competency and stays current with responsibilities through self-directed reading, attending professional development and training as required by the Controller.  \n• Contributes to the overall success of department by performing all other essential duties and responsibilities as assigned.  \n• Works with word processing, spreadsheet and database software to complete administrative tasks.  \n• Handles sensitive and extensive confidential information.  \n• Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the worksite.  \n• Completes duties and responsibilities in compliance with college standards, policies and guidelines.  \n• Promotes positive morale and teamwork within the functional unit and provides exceptional customer service to students, faculty and the community.  \n• Uses interpersonal skills and makes sound judgments to decide how duties and responsibilities are completed between coworkers, the supervisory chain, faculty, staff, students, and customers.  \n• Completes all required training and professional development sessions sponsored by Texas Southmost College (TSC) .  \n• Supports the values and institutional goals as defined in the College’s Strategic Plan.  \n• Participates in the development of outcomes, monitors assessment of those appropriate outcomes, and ass","cbCairiXCsWiTDup","https://ap.wps.com/l/cbCairiXCsWiTDup","pdf",112042,"English","# Job Summary\n## Essential Duties and Responsibilities\n## Required Knowledge and Skills","[{\"question\":\"What accounting and records tasks does the Administrative Accounting Clerk perform?\",\"answer\":\"The clerk maintains advanced accounts receivable records for student accounting, processes payments, verifies and posts transaction details, and prepares invoices, vouchers, account statements, reports, spreadsheets, and other records.\"},{\"question\":\"How are payments handled and how does the clerk ensure accuracy?\",\"answer\":\"Payments are received through cash, checks, and banking debit/credit cards and are properly applied to outstanding accounts receivable. The clerk reconciles the cash drawer and balances daily cash checkout while supporting deposits and reconciliations.\"},{\"question\":\"What additional duties and confidentiality requirements apply to this role?\",\"answer\":\"The clerk supports cashiering responsibilities, performs general administrative tasks like answering phones and greeting visitors, processes collections and refunds, and handles sensitive and extensive confidential information. Work includes standing and working regular hours as scheduled and completing required training.\"}]","Administrative Accounting Clerk - Administrative Accounting Job Description | PDF"]