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It directs all proposers to acknowledge receipt by signing and returning the addendum, and it provides Q&A responses covering meeting delivery, migration volume estimates, submission copy requirements, contract exception handling, and the treatment of requested contract changes. Additional guidance addresses financial statement access, free-form agenda templates, document handling workflows, workflow seriality, and integration priorities via APIs.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/addendum-no-01-issue-date-february-23-2024-addendum-to-rfp-274-it2024-01-agenda-and-meeting-management-platform/307361/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/addendum-no-01-issue-date-february-23-2024-addendum-to-rfp-274-it2024-01-agenda-and-meeting-management-platform/307361.png","ImageObject",442,249,{"name":88,"@type":89},"Lute","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-14","2026-09-19",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",13,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What does Addendum No. 01 change about the RFP?","Question",{"text":109,"@type":110},"It provides additions, clarifications, and/or changes before proposal receipt, and it becomes part of the original RFP while superseding it in case of conflict.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How should proposers acknowledge and return this addendum?",{"text":114,"@type":110},"Proposers must acknowledge receipt by signing in the indicated area and sign and return the addendum with their proposal package.",{"name":116,"@type":107,"acceptedAnswer":117},"How many hard copies are required if a proposer cannot submit electronically?",{"text":118,"@type":110},"The City would prefer electronic submission but allows hard copies when necessary; if sending hard copies, two copies are needed.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},307361,1790709622,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":79,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":73},137454149569,"https://ap-avatar.wpscdn.com/davatar_29158cc5080c5b710cf443261637dec0","v.04/2022  \nCity of Raleigh  \nRequest for Proposals \\#: 274-IT2024-01  \nTitle: Agenda & Meeting Management Platform  \nProposal Due Date and Time: March 8, 2024 at 5:15pm  \nADDENDUM NO. 01 Issue Date: February 23, 2024  \nIssuing Department: Information Technology Direct all inquiries concerning this RFP to:  \nVeronica Luna  \nEnterprise ITS. Business Analyst  \n[Veronica.luna@Raleighnc.gov](Veronica.luna@Raleighnc.gov)  \nCity of Raleigh  \nAddendum \\# 01 to RFP 274-IT2024-01 Agenda and Meeting Management Platform Issue Date:  \nTo: All Proposers  \nThis Addendum, containing the following additions, clarifications, and/or changes, is issued before receipt of proposal packages and does hereby become part of the original RFP documents and supersedes the original RFP documents in case of conflict.  \nReceipt of this addendum must be acknowledged by signing in the area indicated below. Please make the following additions, clarifications, and/or changes to the RFP as listed below and sign and return this addendum with your proposal package.  \n\n| City of Raleigh\u003Cbr>Agenda and Meeting Management 274-IT2024-01 |  |  |\n| --- | --- | --- |\n| Section | Question | Response |\n| General | Do your meetings take place on Zoom? | No. |\n| General | What is the approximation of how many total meetings' worth of migrated agendas and data you need to have transferred over as our migration services have a cost associated with each \"meeting\" regardless of the amount of data? (For example, \"there are roughly 100 meetings each year, and we'd like to migrate over the last twenty years, so that would be approximately 2,000 meetings\") . | Meeting history is available via the City website:\u003Cbr>[http://www.boarddocs.com/nc/raleigh/Board.nsf/Public](http://www.boarddocs.com/nc/raleigh/Board.nsf/Public) |\n| Section 1.6, under'Proposers Must Submit'item C | How many paper-printed copies of the signed proposal are required to be submitted? In section 1.6, under'Proposers Must Submit' item C, a number is not indicated. | The City would prefer to have all material sent in electronically. We allow candidates to submit hard copies if they cannot send their documents electronically. If you are sending in hard copies, we need two copies. |\n\n\n| Contract | Is the City open to considering utilizing the awarded vendor's contract agreement rather than the City's, provided they meet the City's Standard Terms & Conditions? Preference for doing so as agreement is specific to cloud based software outlining vendor's commitments to the City. Historically, have found that client's standard contracts are broad and not relevant to software. | If a vendor insists on using their template contract, modified to incorporate City business and legal requirements, that should be noted as an exception to the City’s standard terms, and a copy of the template must be provided. To the extent the template contains terms in conflict with the standard terms within the RFP, the vendor must indicate whether they will accept the City standard term or insist on their own boilerplate. The City may reject any proposal where the exceptions and template terms presented are determined to be unacceptable from a legal or business perspective. |\n| --- | --- | --- |\n| Contract | Are requested contract changes legally binding upon proposal submission, or will they be open to negotiation for the awarded proponent? | Any exceptions indicated in the proposal are not binding upon the City until included in a signed contract that is acceptable to the City. Any exceptions that violate City standards (business or legal) or will be deemed unacceptable to the City and are listed as non-negotiable by the vendor may render a proposal subject to rejection. |\n| Financial Statements | Is the City open to receiving access to financial statements via a secure online portal rather than paper submission? Due to security risks, there is a preference for providing access to a secure online portal. If permitted, the Names and Emails of e","cbCaigTHwcbeXmI1","https://ap.wps.com/l/cbCaigTHwcbeXmI1","pdf",825400,"English","# Addendum Overview\n## Receipt and submission instructions\n# Q&A Responses by Section\n## General questions\n## Section 1.6 Proposers Must Submit\n## Contract and legal terms\n## Financial Statements access\n## Product Requirements\n## Integrations and workflows","[{\"question\":\"What does Addendum No. 01 change about the RFP?\",\"answer\":\"It provides additions, clarifications, and/or changes before proposal receipt, and it becomes part of the original RFP while superseding it in case of conflict.\"},{\"question\":\"How should proposers acknowledge and return this addendum?\",\"answer\":\"Proposers must acknowledge receipt by signing in the indicated area and sign and return the addendum with their proposal package.\"},{\"question\":\"How many hard copies are required if a proposer cannot submit electronically?\",\"answer\":\"The City would prefer electronic submission but allows hard copies when necessary; if sending hard copies, two copies are needed.\"}]","Addendum No. 01 - Issue Date: February 23, 2024 - Addendum to RFP 274-IT2024-01 Agenda and Meeting Management Platform | PDF",1789848363]