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Responsibilities include maintaining district billing and receivable records, processing purchase-order and invoice workflows, reconciling deposits and AR sub-ledgers, researching vendor statements and reimbursements, and preparing payables and checks for approval. Additional duties cover business office mail, customer service on billing matters, audit-ready documentation, office support, and administrative assistance such as calendar management, agendas, minutes, and correspondence. 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signs off on packing slips; sends packages to the designated schools; processes contract salaries through accounts payable; and collects, records, and handles related financial activities in compliance with district policies and state/federal regulations.  \n● Processes all district requisitions (purchase orders, check requests, etc. ) .  \n● Accepts, separates, and disseminates business office mail.  \n● Opens, prepares, and forwards accounts payable invoices to respective departments for payment authorization.  \n● Processes monthly invoices after materials have been checked in and authorized for payment by the CSBO.  \n● Researches vendor statements for payments of reported outstanding balances; contacts the vendor if copies of invoices are needed.  \n● Processes all reimbursements to District 160 employees.  \n● Prepares a monthly bill list of payables for District 160 approval.  \n● Prepares monthly checks for signature by the Treasurer.  \n● Processes checks for mailing following approval by the Board of Education.  \n● Processes credit applications for new vendors.  \n● Monitors, department budget accounts for differentials and report to the supervisor.  \n● Prepares and issues invoices for services rendered (e.g. , facility rentals, transportation fees, tuition, grant reimbursements) .  \nUpdated 2025-26 SY  \n● Maintains accurate billing records for all receivable accounts.  \n● Coordinates with departments to ensure correct billing information.  \n● Receives and processes payments via check, ACH, cash, or other approved methods.  \n● Accurately applies payments to appropriate accounts in the financial system.  \n● Reconciles daily deposits and submits to the business office or bank.  \n● Performs monthly reconciliation of AR sub-ledgers to the general ledger.  \n● Investigates and resolves discrepancies between accounts  \n● Maintain organized and secure records of all receivable transactions and communications.  \n● Ensures documentation is audit-ready and complies with retention policy  \n● Works with school site secretaries, principals, and district staff to address billing and payment issues.  \n● Provides customer service to internal and external stakeholders regarding AR matters  \n● Performs clerical duties such as filing, scanning, and data entry.  \n● Provides support during audits or financial reviews as needed.  \n● Researches the annual mileage reimbursement rate through the IRS.  \n● Cross-trains or assists in other business office functions as assigned  \n● Provides direct administrative support to the CFO.  \n● Manages and maintains the Director’s calendar, schedules appointments, and coordinates meetings.  \n● Prepares agendas, takes minutes, and distributes documentation for business-related meetings.  \n● Drafts, proofreads, and edits correspondence, reports, and other documents.  \n● Handles incoming calls, emails, and other communications, ensuring timely responses  ","cbCaiqetqvpFrifM","https://ap.wps.com/l/cbCaiqetqvpFrifM","pdf",95387,"English","# Qualifications\n# Performance Responsibilities\n## Accounts Payable\n## Accounts Receivable\n## Administrative Support\n# Terms of Employment and Evaluation","[{\"question\":\"Who does this role report to, and what is its primary scope?\",\"answer\":\"The role reports to the Chief School Business Official and covers both billing/financial processing and administrative support for the district’s leadership.\"},{\"question\":\"What accounts-payable tasks are included?\",\"answer\":\"The role opens and forwards invoices for payment authorization, processes monthly invoices after materials are checked in, prepares a monthly bill list of payables for approval, and prepares checks for signature and mailing after Board approval.\"},{\"question\":\"What accounts-receivable responsibilities must be performed?\",\"answer\":\"The role maintains accurate receivable billing records, coordinates with departments for correct billing information, receives and applies payments in the financial system, reconciles daily deposits, and performs monthly reconciliation of AR sub-ledgers to the general ledger.\"}]","Accounts Payable/Receivable and Administrative Assistant to the Chief School Business Official | PDF"]