[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-336855-105":53,"doc-detail-336855-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","accounts-payable-vendor-partnership-invoice-payment-acceleration-guide-frequently-asked-questions","Accounts Payable-Vendor Partnership - Invoice Payment Acceleration Guide - Frequently Asked Questions","","This packet outlines how the City of Miami’s Purchasing Department and Accounts Payable work with suppliers to accelerate invoice processing in line with pre-arranged payment terms. It explains how vendors can support timely, accurate payments by ensuring invoices are received, complete, and consistent with Purchase Orders, including correct pricing and required approvals. It also covers common causes of delayed or past-due payments and provides vendor-facing resolutions, supported by a sample invoice, sample Purchase Order fields, and invoice template requirements.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":21,"@type":70,"position":76},"https://docshare.wps.com/template/invoices/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/accounts-payable-vendor-partnership-invoice-payment-acceleration-guide-frequently-asked-questions/336855/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/accounts-payable-vendor-partnership-invoice-payment-acceleration-guide-frequently-asked-questions/336855.png","ImageObject",442,249,{"name":88,"@type":89},"Sarah ","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-10","2026-09-21",true,{"@type":98,"interactionType":99,"userInteractionCount":47},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"Why might a past-due invoice not have been paid?","Question",{"text":108,"@type":109},"Common causes include the invoice not being received by Accounts Payable, missing or inaccurate information, price mismatches with the Purchase Order, lack of required approval, or issues tied to receiving goods and shipping documents. 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If the Purchase Order price is correct, the invoice total is adjusted to match; if the invoice is correct, the Purchase Order is adjusted accordingly so payment can proceed.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},336855,1790717316,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":20,"category_name":21,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":47,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":76},962085320529,"https://ap-avatar.wpscdn.com/davatar_9964176cb1d06d4a9deccf72a44ae3dc","Accounts Payable-Vendor Partnership  \nCan we work together to pay you more quickly?  \nThe City of Miami values its relationship with you, our supplier. Our Purchasing Department and Accounts Payable have designed this packet to show you how to help us pay your invoices quickly and in-line with our pre-arranged payment terms.  \nHow will this packet benefit you?  \nBy reading and using the techniques outlined within this packet, you might expect to see the following benefits.  \n1. More accurate, timely payments and reduced or eliminated late payments.  \n2. Improved communication between the City and your organization.  \nWhat’s in this packet?  \n1. Frequently Asked Questions and their answers related to the City’s invoice payment process.  \n2. A sample invoice and a list of specific information needed to effectively pay your invoices as well as a sample Purchase Order showing the fields where some of this information can be found.  \nThese requirements are both process-and system-related to expedite the invoice payment process.  \nNeed more info?  \nWe appreciate your consideration of this material. Should you have any questions regarding the information in this packet, please send email [to mbrown@miamigov.com](to mbrown@miamigov.com).  \nContents Page  \nFrequently Asked Questions.................................................................................2-4  \nSample Invoice..................................................................................................5  \nExplanation of Sample Invoice Fields.....................................................................6  \nSample Purchase Order...................................................................................... 7  \nTax-exempt certificate……………………………………………………………………………..8  \nFrequently Asked Questions  \n1. Question – Why have we not received payment on a past-due invoice?  \nAnswer-Common reasons for delayed payment include:  \nA. Reason: The invoice has not been received by Accounts Payable  \nResolution:  \n1. Accounts Payable will ask the vendor for a copy of the invoice.  \n2. Once the invoice has been matched with all appropriate back-up material (e.g. a receipt of goods, valid purchase order, etc. ) the payment should be processed.  \nB. Reason: The invoice is missing information or contains inaccurate information.  \nResolution:  \n1. Accounts Payable will attempt to obtain missing information or correct the inaccurate information.  \n2. If attempts to gather the required information are not successful, Accounts Payable may return the invoice to the vendor for clarification. See the attached invoice template and invoice requirements for more information.  \nC. Reason: The invoice price does not match the pre-negotiated price on the Purchase Order.  \nResolution:  \n1. Accounts Payable will contact the appropriate buyer to determine which price is accurate based on set blanket order pricing or vendor quotation.  \n2. If the Purchase Order price is accurate (and the invoiced amount is inaccurate), the invoice total will be adjusted to reflect Purchase Order pricing.  \n3. If the invoice amount is accurate (and the Purchase Order price is inaccurate), the payment will be issued for the amount specified on the invoice after the Purchase Order is adjusted accordingly.  \nD. Reason: The invoice is not approved by an authorized representative.  \nResolution:  \n1. If an invoice has been routed for an approval but approval has not been obtained within a specified time frame, the invoice will be assigned to an Accounts Payable resolution team member for further investigation.  \nNOTE: Every invoice should reference a Purchase Order Number. If no Purchase Order Number is referenced on the invoice, the name of the department or individual who has ordered the merchandise should be provided to avoid delayed payment resulting from approver identification issues.  \nE. Reason: Issues when receiving goods, including:  \n1. Reason: The ordered material wasn’t delivered to the correct lo","cbCaidSI2ZYojZnk","https://ap.wps.com/l/cbCaidSI2ZYojZnk","pdf",775848,8,"English","# Frequently Asked Questions\n## Past-due invoice payment reasons and resolutions\n## Invoice data alignment with Purchase Orders\n## Goods receiving issues and proof of delivery\n# Sample Invoice\n## Explanation of Sample Invoice Fields\n# Sample Purchase Order\n## Tax-exempt certificate","[{\"question\":\"Why might a past-due invoice not have been paid?\",\"answer\":\"Common causes include the invoice not being received by Accounts Payable, missing or inaccurate information, price mismatches with the Purchase Order, lack of required approval, or issues tied to receiving goods and shipping documents. The packet provides specific resolution steps for each scenario.\"},{\"question\":\"What should a supplier do if the invoice information is missing or inaccurate?\",\"answer\":\"Accounts Payable will try to obtain the missing details or correct inaccurate information. If those efforts fail, the invoice may be returned to the vendor for clarification, with reference to the attached invoice template and requirements.\"},{\"question\":\"How is an invoice handled when the price does not match the Purchase Order?\",\"answer\":\"Accounts Payable contacts the appropriate buyer to confirm the correct price based on blanket order pricing or vendor quotation. If the Purchase Order price is correct, the invoice total is adjusted to match; if the invoice is correct, the Purchase Order is adjusted accordingly so payment can proceed.\"}]","Accounts Payable-Vendor Partnership - Invoice Payment Acceleration Guide - Frequently Asked Questions | PDF",1790016873]