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The role reviews invoices and check requests, confirms approvals, correct coding, and supporting contracts before issuing checks or EFTs. It manages purchasing cards, reconciles the AP subledger to the general ledger, audits expense reports, supports month- and year-end entries, maintains vendor setups, and processes 1099 filings. 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It also supports month-end and year-end accounting activities and maintains vendor information.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How does the position handle vendor payments and related documentation?",{"text":114,"@type":110},"It ensures approvals are obtained prior to preparing and issuing payments, confirms sufficient contracts and documentation are on file, and verifies that invoices use the correct general ledger account codes. It also confirms authorization and correct coding before payments are made.",{"name":116,"@type":107,"acceptedAnswer":117},"What qualifications are preferred for this role?",{"text":118,"@type":110},"The posting prefers 2–3 years of accounts payable experience and a bachelor’s degree in accounting or a related business field. It also requires proficiency in Microsoft Excel, PowerPoint, and Word, along with database knowledge and familiarity with Blackbaud’s Financial Edge.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},258636,1790354577,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":15,"category_name":16,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":73,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":9},1099514068365,"https://ap-avatar.wpscdn.com/avatar/10000253d8d9f28188e?_k=1776742907772140068","JOB TITLE: Accounts Payable Specialist  \nDEPARTMENT: Finance  \nREPORTS TO: Accounts Payable Supervisor  \nPOSITION OVERVIEW:  \nThe accounts payable specialist performs critical job duties that ensure vendors get paid for services and products rendered to the 9/11 Memorial & Museum. The incumbent assists the accounts payable supervisor in auditing, maintaining, and processing all accounts payable records and statements; keeps up-to-date, accurate financial records; and reconciles vendor payablesand distributed checks.  \nESSENTIAL FUNCTIONS  \n• Reviews all invoices and check requests for accuracy and ensures approvals received by authorized individual prior to preparing and issuing checks/Electronic Fund Transfers (EFT) for payment  \n• Produces checks and EFT’s as payments to vendors  \n• Reviews correct coding and authorization as well as sufficient contracts and documentation are received before payment are made  \n• Verifies the accuracy of vendor invoices and confirms that the correct general ledger account codes are used  \n• Manages company’s purchasing cards, payments, and reconciliation of payments to invoices  \n• Audits employees’ expense reports to ensure compliance  \n• Develops, implements, improves, and enforces policies and department controls to increase accuracy and efficiency before reimbursements are granted  \n• Reconciles the AP Subledger to the General Ledger system  \n• Reviews expense accruals and prepayments with the staff accountant and assists in preparing month-end and year-end journal entries  \n• Sets up vendors in the accounting and Ovation travel systems  \n• Assists all departments with their requests for reports related to budget versus actual expenditures  \n• Processes the 1099 tax filings at year end  \n• Builds and maintains positive relationships with employees and vendors  \n• Assists the Finance Department with scheduling, logistics, and preparing materials for quarterly Board of Directors’ Committee meetings (Audit and Finance & Investment) . Collaborates with the President’s Office on the preparation of materials for Board and Committee meetings, as needed.  \n• Provides other administrative support to the Finance Department, as needed  \n• Manages timekeeping activities for the Finance Department  \n• Performs other duties, as requested  \nVOLUNTEER REQUIREMENT  \n• Participates in the annual 5K Run/Walk fundraiser and September 11 commemoration, as assigned  \n• Assists with other special projects and events in support of the 9/11 Memorial & Museum, as assigned  \nQUALIFICATIONS/SKILLS REQUIREMENT  \n• 2–3 years of accounts payable experience preferred  \n• Bachelor’s degree in accounting or other business concentration preferred  \n• Experience in Microsoft Excel, PowerPoint, and Word, knowledge of databases as well as familiarity with Blackbaud’s Financial Edge required  \n• Strong organizational and detail-oriented skills and adhere to deadlines  \n• Ability to work independently and as part of a team  \n• Excellent verbal, written, and interpersonal communication skills  \n• Strong problem-solving skills and strong work ethic  \n• Good written and oral communications skills  \n• Proven ability to multitask in a busy office environment  \nGENERAL INFORMATION  \n• This job description is a descriptive list of the responsibilities and qualifications associated with this position and are not intended to beall inclusive. Employees are expected to also perform other businessrelated duties as assigned by the supervisor or other management.  \n• The organization reserves the right to change, modify, or reassign job responsibilities, duties and scheduled work hours as per business needs.  \n• This document is a communication tool and not intended as a written or implied contract of employment.  \nHOW TO APPLY  \n• Include job title in the email subject field  \n• Please state the location where job posting was seen  \n• Send resume to [911mmfinancejobs@911memorial.org](911mmfinancejobs@911memorial.org)","cbCaigIbogA3v6TX","https://ap.wps.com/l/cbCaigIbogA3v6TX","pdf",47884,"English","# Essential Functions\n## Payments and Invoice Processing\n## Reconciliation and Reporting Support\n## Policies, Controls, and Administration\n# Volunteer Requirement\n# Qualifications / Skills Requirement\n# General Information\n# How to Apply","[{\"question\":\"What are the core responsibilities of the Accounts Payable Specialist?\",\"answer\":\"The role reviews invoices and check requests for accuracy and approvals, issues checks or electronic fund transfers, verifies correct coding and supporting documentation, and reconciles accounts payable records. It also supports month-end and year-end accounting activities and maintains vendor information.\"},{\"question\":\"How does the position handle vendor payments and related documentation?\",\"answer\":\"It ensures approvals are obtained prior to preparing and issuing payments, confirms sufficient contracts and documentation are on file, and verifies that invoices use the correct general ledger account codes. It also confirms authorization and correct coding before payments are made.\"},{\"question\":\"What qualifications are preferred for this role?\",\"answer\":\"The posting prefers 2–3 years of accounts payable experience and a bachelor’s degree in accounting or a related business field. It also requires proficiency in Microsoft Excel, PowerPoint, and Word, along with database knowledge and familiarity with Blackbaud’s Financial Edge.\"}]","Accounts Payable Specialist - Internal Job Description | PDF",1789324649]