[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-392522-105":53,"doc-detail-392522-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","access-schedules-editing-and-assigning-employee-schedules","Access Schedules - Editing and assigning employee schedules","","Access Schedules explains how departments assign work schedules to employees in CalTime and how assigned schedules affect timecard accuracy. It provides step-by-step instructions to open the schedules tab for one or multiple employees, verify the correct time period, and add schedules using pre-defined shift templates or shift patterns. It also covers editing or removing schedules, including deleting a single day’s schedule or overriding and ending schedule patterns with confirmation and review steps.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/access-schedules-editing-and-assigning-employee-schedules/392522/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/access-schedules-editing-and-assigning-employee-schedules/392522.png","ImageObject",442,249,{"name":88,"@type":89},"BigDaveOnline","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-19","2026-09-25",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",8,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"Why can CalTime flag an error on a timecard after schedules are assigned?","Question",{"text":109,"@type":110},"If an employee does not record time according to their assigned schedule, CalTime flags an error on the timecard, which must be corrected by the employee’s supervisor.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How do you add a schedule using a pre-defined shift in CalTime?",{"text":114,"@type":110},"Right-click the employee’s name, use the Schedule template/pattern window to select applicable days if required, choose a pre-defined shift from the list, review the populated schedule, confirm changes, and save.",{"name":116,"@type":107,"acceptedAnswer":117},"How can you delete or change an employee schedule for only one day versus all future shifts?",{"text":118,"@type":110},"For a single day, delete the schedule under that day and save. For all future shifts, open the Schedule Pattern, remove it using the X option, confirm the deletion, and then save from the schedules page.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},392522,1791742234,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":8,"category_name":11,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":136,"language":137,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":61,"update_tm":141,"read_time":73},962090896214,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","Access Schedules (pg. 1)  \nAdding a Schedule from a Pre-defined Shift (pg. 2)  \nEdit or Remove a Schedule from a Pre-Defined Shift ( pg. 5)  \nACCESS SCHEDULES  \nEmployees are not required to have schedules however some departments have decided to assign schedules to their employees. Please be aware that if the employee does not record time according to their assigned schedule then CalTIme will flag an error on the timecard which must be corrected by the employee’s supervisor.  \n1. From the Manage My Department main menu, click on the applicable employee. Then click on the Go To Icon and select Schedules. You also have the option of selecting schedules from the Timecard window by clicking on the Go To Icon.  \n2. A Schedules tab will open for all employees. You have the option of setting up a schedule for one employee by clicking on the employees name or you can hold down the Ctrl button on your keyboard and click on multiple names at once (this will highlight all the names selected) .  \n3. Make sure you are looking at the correct period of time you would like to assign a schedule for.  \nADDING A SCHEDULE FROM A PRE-DEFINED SHIFT (RECOMMENDED  \nThere are several ways to add a schedule. Available for your selection are:  \nShift templates: list of available start and stop shifts to choose from (i.e. 8a-5p, 9a-6p) .  \nShift patterns which is a list of available start and stop shifts and days of the week to select from (7a-4p, Mon thru Fri, 9a-6p Tues –Sat)  \n1. Use your mouse and right click on the employees name and click on Schedule template (a Schedule Pattern window will appear)  \n2. Click on the applicable days while holding the Ctrl button on your keyboard and click on Shift Template (Note: if you click Pattern templates instead of Shift Template, then you do not need to perform this step of selecting days because a shift pattern will automatically have the days of the week)  \n3. Select pre-defined shift from list of shifts  \n4. The schedule will populate (Note: schedule patterns can span several weeks. For example, an employee may work Monday-Friday 8a-5p every other week and Monday-Friday 9a-6p every alternating week. To schedule this, simply add a row by using the Plus sign icon on the day of the week row shows below) .  \n5. To erase any future schedules that were already in place, click on the Override other patterns checkbox (you will receive a warning message that you are deleting other schedules) . If the schedule pattern is temporary, do not click on the override check box and insert and End Date in the End date field.  \n6. In Start Date field, enter the date that the schedule will begin.  \n7. Click Apply.  \n8. A window will appear asking you to confirm your changes. Click Yes to proceed  \n9. The results of your schedule will appear. Review your schedule and click ok if accurate. If the results are correct. Click the save icon at the top right. If the results are incorrect, click the X symbol and click refresh atthe top right.  \n10. Click on the Go to Icon to navigate to timecards.  \n11. View Employees Schedule on the employees timecard (in this example the employee did not punch in at 9amon Monday according to their schedule which is why you see a red mark next to Mon)  \nEDIT OR REMOVE A SCHEDULE FROM A PRE-DEFINED SHIFT  \nGo to the blue pane window at right of your CalTime screen and click on Schedules or you can access schedules from the employee’s timecard by clicking on the Go To icon and click on Schedules  \nTo delete the schedule just for that one day (temporary changing applying to that shift only)  \n1. Locate employee and right click on schedule under days of the week. Click Delete. This will delete the schedule that one day. You may also click inside the schedule and delete or edit any information in the field by using your Backspace button on your keyboard.  \n2. Click on Save icon  \nTo delete the schedule completely for all future shifts:  \n1. Right click on employees name and click on Schedule Pattern. Cli","cbCailXZ7WGgKUZb","https://ap.wps.com/l/cbCailXZ7WGgKUZb","pdf",587075,6,"English","# Access Schedules\n## Adding a Schedule from a Pre-defined Shift\n## Edit or Remove a Schedule from a Pre-Defined Shift","[{\"question\":\"Why can CalTime flag an error on a timecard after schedules are assigned?\",\"answer\":\"If an employee does not record time according to their assigned schedule, CalTime flags an error on the timecard, which must be corrected by the employee’s supervisor.\"},{\"question\":\"How do you add a schedule using a pre-defined shift in CalTime?\",\"answer\":\"Right-click the employee’s name, use the Schedule template/pattern window to select applicable days if required, choose a pre-defined shift from the list, review the populated schedule, confirm changes, and save.\"},{\"question\":\"How can you delete or change an employee schedule for only one day versus all future shifts?\",\"answer\":\"For a single day, delete the schedule under that day and save. For all future shifts, open the Schedule Pattern, remove it using the X option, confirm the deletion, and then save from the schedules page.\"}]","Access Schedules - Editing and assigning employee schedules | PDF",1790370688]