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The standard sets document control fields such as document ID ABC-STD-02 and version 1.0, clarifies the scope exclusions for briefs, and details how to create, edit, approve, and manage briefs and correspondence digitally as public records under the Public Records Act 1973, including limits on brief length and rules for hardcopy scenarios.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/abc-common-templates-standard-official-requirements/242329/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/abc-common-templates-standard-official-requirements/242329.png","ImageObject",442,249,{"name":88,"@type":89},"Seraphina","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-06","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":73},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What briefs are included in the scope of this standard, and which are excluded?","Question",{"text":108,"@type":109},"The scope covers forms of briefs except cabinet submissions, parliamentary questions, and PAEC briefs. Departments must follow the standard when preparing in-scope policy, project, or decision briefs.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"How should departments create and manage briefs digitally?",{"text":113,"@type":109},"Departments must create briefs using the common brief templates, manage all briefs digitally, and treat the electronic record as the public record under the Public Records Act 1973. Briefs should be electronically approved in line with the Electronic Approval Standard and kept to two pages where possible.",{"name":115,"@type":106,"acceptedAnswer":116},"When is hardcopy correspondence required instead of electronic correspondence?",{"text":117,"@type":109},"Hardcopy correspondence is required when responding to or sending hardcopy correspondence on behalf of the Premier/Minister/Secretary. For email-received correspondence, departments should generally respond by email using the attached electronic correspondence template unless specifically requested otherwise.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},242329,1791266735,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":47,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":8},962075114101,"https://ap-avatar.wpscdn.com/avatar/e000253a75eb197efd?x-image-process=image/resize,m_fixed,w_180,h_180&k=1780044092746381165","Common Templates  \nAutomated Briefing and Correspondence  \nStandard  \nDepartments must use the Automated Briefing and Correspondence common templates for in-scope briefs and correspondence at the portfolio, branch/unit, division and departmental level.  \nDocument Control  \n\n| Applies to | All departments and Victoria Police | Authority | Enterprise Solutions, Department of Premier and Cabinet |\n| --- | --- | --- | --- |\n| Period | To be determined | Advised by | N/A |\n| Issue Date | To be determined | Document ID | ABC-STD-02 |\n| Review Date | To be determined | Version | 1.0 |\n\nExcept for any logos, emblems, trademarks and contents attributed to other parties, the statements of direction, policies and standards of the Victorian Government’s Victorian Secretaries Board or CIO Leadership Group are licensed under the Creative Commons Attribution 4.0 International licence. To view a copy of this licence, visit [https://creativecommons.org/licenses/by/4.0/](https://creativecommons.org/licenses/by/4.0/) .  \nOFFICIAL  \nRequirements  \nIn-scope  \nFor the purposes of this standard, the scope of ‘briefs’ includes all forms of briefs with the exception of cabinet submissions, parliamentary questions and Public Accounts and Estimates Committee (PAEC) briefs.  \nFor the purposes of this standard, the scope of ‘correspondence’ includes all correspondence toa Minister, Secretary, Deputy Secretary, Executive Director or Director that requires a response, no matter the channel it comes via.  \nIt is recommended that the Automated Briefs and Correspondence (ABC) Governance Model (governance model) and ABC Guideline (guideline) \u003Clink> be read prior to reading this document.  \nBriefs  \nDepartments must at a minimum:  \n1. Create briefs using the common brief template:  \na) Common brief  \n􀁸 briefs initiated by the department to the Premier or Minister/s that provides information, advice or seeks support on policy issues, key projects or decisions, or approval of an attached correspondence etc.  \n􀁸 briefs requested by the Premier or Minister that seeks information or advice on policy issues, key projects or decisions etc.  \n􀁸 briefs internal to the department that provide information or advice or seek support on departmental business, recruitment, expenditure or procurement etc.  \nb) Event briefs  \n􀁸 briefs to the Premier, Minister or Secretary that provides background and logistical information and speaking points in preparation for a meeting, event or function.  \n2. Create, edit and manage all briefs digitally with the electronic record as the public record (official record) as defined in the Public Records Act 1973.  \n3. Ensure all briefs are kept to a maximum of two pages (excluding attachments) where possible.  \n4. Ensure all briefs are electronically approved in line with the Electronic Approval Standard.  \nABC Common Templates Standard 2  \nCorrespondence  \nDepartments must at a minimum:  \n5. Respond to correspondence in the format it was received, unless requested otherwise by the sender or the signatory.  \n6. Create hardcopy correspondence using the common template when:  \na) responding to hardcopy correspondence received by the Premier, Minister/s, Secretary or Department.  \nb) sending out hardcopy correspondence on behalf of the Premier, Minister/s, Secretary or Department.  \n7. Create electronic correspondence using the common template when responding to correspondence received electronically (e.g. emails) addressed to the Premier, Minister/s or Secretary.  \nCorrespondence received by email should be responded to by email using the electronic correspondence template attached to a return email, unless specifically requested otherwise by the correspondence signor.  \n8. Create a covering brief for correspondence when approval (signing) of the correspondence is required by the Premier, Minister/s or Secretary.  \n9. Create, edit and manage correspondence digitally with the digital version as the public record as defined in the Public Records Act","cbCaifebk0kNT1BM","https://ap.wps.com/l/cbCaifebk0kNT1BM","pdf",1000178,32,"English","# Departments Requirements\n## In-scope Briefs\n## In-scope Correspondence\n## Briefs: Minimum Actions\n## Correspondence: Minimum Actions\n## General Working Document Rules\n## Governance and Change Control","[{\"question\":\"What briefs are included in the scope of this standard, and which are excluded?\",\"answer\":\"The scope covers forms of briefs except cabinet submissions, parliamentary questions, and PAEC briefs. Departments must follow the standard when preparing in-scope policy, project, or decision briefs.\"},{\"question\":\"How should departments create and manage briefs digitally?\",\"answer\":\"Departments must create briefs using the common brief templates, manage all briefs digitally, and treat the electronic record as the public record under the Public Records Act 1973. Briefs should be electronically approved in line with the Electronic Approval Standard and kept to two pages where possible.\"},{\"question\":\"When is hardcopy correspondence required instead of electronic correspondence?\",\"answer\":\"Hardcopy correspondence is required when responding to or sending hardcopy correspondence on behalf of the Premier/Minister/Secretary. For email-received correspondence, departments should generally respond by email using the attached electronic correspondence template unless specifically requested otherwise.\"}]","ABC Common Templates Standard - Official Requirements | PDF",1789189310]