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Feel connected to other. | Date and time of event:\u003Cbr>1. ) Wednesday 11am [date]\u003Cbr>2. ) Wednesday 7pm [date] |\n| Target audience & estimated number of attendees:\u003Cbr>1. ) [School/ course] students. 10-15 people\u003Cbr>2. ) Any students who wish to attend. 20-30 people | Proposed venue:\u003Cbr>1. ) [School/ course] hub / the atrium / SU hive\u003Cbr>2. ) Wellbeing room |\n| Catering: YES/NO – yes\u003Cbr>Details:\u003Cbr>1. ) Tea & coffee flasks. Biscuits/ cake?\u003Cbr>2. ) Snacks? Pizza? | Expected cost of event:\u003Cbr>(If more than £50, please provide a breakdown)\u003Cbr>1. ) £20-30\u003Cbr>2. ) £30-40 |\n| Key contacts/organisers/champions (name and number/email) and what are their roles?\u003Cbr>[NAME] : fill out google doc form & speak to   about using the space\u003Cbr>[NAME] : come up with advertising ideas & email pictures to Wellbeing Assistants | Room layout AND/OR resources required:\u003Cbr>(E.g. banners/ furniture/ blankets etc. )\u003Cbr>1. Table for tea & coffee. Chairs / benches for people to sit\u003Cbr>2. Comfy chairs. Large projector / screen |\n\nThings to consider:  \n\n| How will this event be communicated/advertised? (e.g. posters, social media – if so, which?):\u003Cbr>- Posters in schools / in toilets\u003Cbr>- WB social media & personal social media\u003Cbr>- Word of mouth\u003Cbr>- Email to schools |  |\n| --- | --- |\n| Audio visual requirements:\u003Cbr>2. Projector / PS4/ Xbox? | Accessibility considerations:\u003Cbr>(E.g. wheelchair access, gender neutral toilets, visual considerations etc. )\u003Cbr>􀁸 Think “inclusive” |\n| Sustainability considerations:\u003Cbr>(E.g. minimal waste, recyclable materials, reduce printing, energy usage etc. )\u003Cbr>1. Compostable cups/ reusable cups\u003Cbr>2. Think about energy usage | Timeline:\u003Cbr>(E.g. X weeks to go, promotion; day before, reminders/final prep)\u003Cbr>􀁸 Social media promo 2 weeks before – then\u003Cbr>1 week, then 2 days & day before?\u003Cbr>􀁸 Organise furniture   weeks before Organise other resources   weeks before |\n| How often will organisers check in/meet before the event:\u003Cbr>􀁸 Organisers meet 1 week before for final arrangements?\u003Cbr>􀁸 Meet on the day an hour before start to set up? | Deadlines:\u003Cbr>􀁸 Inform assistants about catering (e.g. at least 2 weeks before)\u003Cbr>Posters & promo content finished/ sent to assistants by   |\n| Do you need to contact any key people to get them on board? | Anything else? [E.g. name](E.g. name) badges, photos, decoration, signage etc.\u003Cbr>􀁸 Getting hold of Six Ways banner/ board?\u003Cbr>􀁸 Borrowing any other decorations (from office/ other wellbeing spaces) |\n\nEvent Planner  \nPlease remember all events must be approved by the Wellbeing team first!  \nOnce you are confident that you have fully planned the event, please complete the following form at least 14 days before the event is due to take place:  \n[http://bit.ly/WBCevent-proposal-form](http://bit.ly/WBCevent-proposal-form)  \n\n| Event/ activity name:\u003Cbr>1. ) Foodbank giving event\u003Cbr>2. ) Compliment card giving | Which way does the event / activity link to?\u003Cbr>Give |\n| --- | --- |\n| Aim of the event:\u003Cbr>(What would a successful event look like?)\u003Cbr>1. ) Receive foodbank donations from students & provide giveaways in return (food/ other giveaways)\u003Cbr>2. ) Have champions across campus handing out compliment cards ([e.g. you](e.g. you)’re doing great!)\u003Cbr>- Setting a positive & supportive atmosphere around campus | Date and time o","cbCailU7pPqJ4Vxq","https://ap.wps.com/l/cbCailU7pPqJ4Vxq","pdf",426443,"English","# Event planning proposal details\n## Activity basics\n## Logistics and requirements\n## Communication, accessibility, and sustainability\n## Timeline and deadlines","[{\"question\":\"What needs to happen before an event is submitted for planning?\",\"answer\":\"All events must be approved by the Wellbeing team first. After fully planning the event, submit the proposal form at least 14 days before the event date.\"},{\"question\":\"Which sections are required in the event proposal form?\",\"answer\":\"The form collects event/activity name, how it links to the programme (e.g., Connect/Give), event aims, date and time, target audience and estimated attendees, proposed venue, catering details, expected cost, and key contacts with roles.\"},{\"question\":\"What planning considerations must be included beyond basic logistics?\",\"answer\":\"The proposal includes how the event will be communicated/advertised, audio-visual needs, accessibility considerations (inclusive access and facilities), sustainability considerations, a planning timeline/check-in frequency, and any additional materials or people to contact.\"}]","8.11 ALL 6 Event planning - Event Planner | PDF",1789169900]