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The Secretary is also responsible for all correspondence of the board. The Secretary plays a critical role in supporting the county 4-H YDP staff in the development and dissemination of information.  \nObjectives  \n1. To ensure effective management and operation of the county 4-H programming.  \n2. To record and distribute the 4-H Management Board meeting minutes.  \n3. To develop and disseminate correspondence and information on behalf of the 4-H Management Board and 4-H YDP staff.  \n4. To help ensure effective communication with 4-H youth, families and adult volunteers.  \n5. To oversee the work of any individual that the Management Board may appoint as an assistant to the Secretary for a definite or indefinite period of time.  \nSpecific Skills  \n1. Either an understanding of or a willingness to devote the time necessary to learn about the 4-H YDP.  \n2. Interest in administrative and management functions and tasks.  \n3. Strong leadership skills.  \n4. Ability and enthusiasm to work with youth and adults from a wide range of socio-economic and ethnic backgrounds.  \n5. Enthusiasm, patience, understanding and the ability to motivate youth and adults.  \n6. Ability to resolve conflict in a timely manner.  \n7. Ability to communicate effectively.  \n8. Good writing and proofreading skills.  \n9. Good organizational and record keeping skills.  \n10. Computer skills and proficiency in computer software programs for word processing.  \n11. An understanding of the 4-H Management Board, Program Development Board, Director and Key Leader concepts in the county and the ability to communicate it to others.  \n12. Become a 4-H Adult Volunteer prior to serving as Secretary.  \nSpecific Responsibilities  \n1. Follow and abide by the 4-H Management Board Secretary Job Description.  \n2. Record the full and complete minutes of all meetings of the board. Motions made during the meeting and their results should be accurately documented and recorded.  \n3. Provide draft meeting minutes to the Management Board and 4-H YDP staff the week following each board meeting.  \nPage 1  \n4-H Management Board Secretary  \nJob Description  \nCA 4-H 11/2013 SBC 4-H 4/2014  \n4. Provide a short summary of meeting highlights (usually 200 words or less) for publication in the 4-H newsletter or other communications , as appropriate. This summary should be completed within one week of the board meeting to facilitate timely publication of news items.  \n5. Assist with correspondence as needed by the board.  \n6. Keep a record of those present at each board meeting.  \n7. May be assigned signature authority on the county 4-H Youth Development Management Board checking and savings accounts.  \n8. Lead training events for 4-H unit (e.g. , club) secretaries in their responsibilities, record keeping and recording meeting minutes.  \n9. Provide 4-H YDP staff with updates for county 4-H YDP website.  \n10. Coordinate with 4-H YDP staff to make photocopies of agendas and necessary handouts for Management Board meetings.  \n11. Assist 4-H YDP staff in coordinating the county calendar of events, activities, meetings and trainings and developing monthly county 4-H newsletter articles or other communications as appropriate.  \n12. Serve as an active member of the 4-H Management Board and attend regularly scheduled meetings (at least 4 per year) .  \n13. Work closely with the Director to coordinate ad-hoc committees to ensure that members are recruited, timelines and policies are followed, and that the committee is functioning according to the instructions provided to them by the 4-H Management Board.  \n14. In coordination with the California 4-H Foundation, 4-H YDP staff, the","cbCaioOzF5tW5pfr","https://ap.wps.com/l/cbCaioOzF5tW5pfr","pdf",213803,"English","# Objectives\n# Specific Skills\n# Specific Responsibilities\n## Relationships\n## Time Involved\n## Reimbursement/Compensation","[{\"question\":\"What are the main objectives of the 4-H Management Board Secretary?\",\"answer\":\"The objectives include ensuring effective county 4-H programming operations, recording and distributing meeting minutes, and developing and sharing correspondence and information for the board and program staff.\"},{\"question\":\"What specific skills are required for the Secretary role?\",\"answer\":\"Required skills include administrative interest, strong leadership, effective communication, conflict resolution, good writing and proofreading, organizational and record-keeping ability, and computer proficiency.\"},{\"question\":\"What responsibilities does the Secretary have during and after meetings?\",\"answer\":\"The Secretary records complete minutes, accurately documents motions and outcomes, provides draft minutes to the board and staff the week after each meeting, and keeps records of those present.\"}]","4-H Management Board Secretary - Job Description | PDF",1789348609]