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It outlines responsibilities for data stewardship, including password protection, limiting sharing, safeguarding printed reports, and shredding records containing sensitive data. 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All rights reserved. No part of this publication may be reproduced or used in any form or by any means􀁿graphic, electronic or mechanical, including photocopying, recording, taping or in information storage and retrieval systems􀁿without written permission of University of Illinois – OBFS.  \nAPPROPRIATE USE AND SECURITY OF CONFIDENTIAL AND  \nSENSITIVE INFORMATION  \nDue to the integrated nature of the various Human Resources, Finance and Student modules in Banner and the reporting information in the Enterprise Data Warehouse (EDW), you may have access to information beyond what you need to perform your assigned duties. Your access to Banner and the EDW has been granted based on business need, and it is your responsibility to ensure the information you access is used appropriately.  \nHere are some reminders of good data stewardship to help you carry out your responsibility:  \n􀁸 Do not share your passwords or store them in an unsecured manner. Do not leave your workstation unattended while logged on to administrative information systems. You are responsible for any activity that occurs using your logon ID.  \n􀁸 Do not share confidential and sensitive information with anyone, including colleagues, unless there is a business reason.  \n􀁸 Retrieve printed reports quickly, and do not leave the reports lying around in plain view.  \n􀁸 Secure reports containing confidential and sensitive information (e.g. , FERPA, EEO, or HIPAA protected data) .  \n􀁸 When disposing of reports containing confidential or sensitive information, shred the documents in a timely manner.  \nYour responsibilities regarding the protection and security of administrative information are outlined in the University of Illinois Information Security Policy for Administrative Information and Guidelines posted at [https://www.aits.uillinois.edu/reference_l](https://www.aits.uillinois.edu/reference_l)ibrary/i_t_policies. Any violation could subject you to disciplinary action, which could include dismissal or, in those cases where laws have been broken, legal action. You should have signed a compliance form that indicates you have read, understand and agree to comply with the University's Information Security Policy for Administrative Information. If you have not already signed the compliance form, please see your Unit Security Contact, who is responsible for maintaining these forms.  \n1.0-New Vendor Setup and Vendor Maintenance – Final Report  \nTA B L E O F CO NT E NTS  \nOverview ...................................................................................................................................................... 3  \nChapter 1: SIPOC Diagram ........................................................................................................................ 4  \nChapter 2: Suppliers .................................................................................................................................. 5  \n2.1: Campus unit...................................................................................................................................... 5  \n2.2: Vendor .............................................................................................................................................. 5  \n2.3: UPAY ................................................................................................................................................ 5  \n2.4: IRS .................................................................................................................................................... 5  \n2.5: OPD .................................................................................................................................................. 5  \n2.6: BSS ..............","cbCainufG94hcMIr","https://ap.wps.com/l/cbCainufG94hcMIr","pdf",727279,32,"English","# Overview\n## Chapter 1: SIPOC Diagram\n## Chapter 2: Suppliers\n### 2.1: Campus unit\n### 2.2: Vendor\n### 2.3: UPAY\n### 2.4: IRS\n### 2.5: OPD\n### 2.6: BSS\n## Chapter 3: Inputs\n### 3.1: Vendor Information Form (substitute W-9 or W-8 form)\n### 3.2: IRS database\n### 3.3: Excluded Parties Lists\n## Chapter 4: Process\n### 4.1: Identify need\n### 4.2: Gather vendor information\n### 4.3: Verify vendor information\n### 4.4: Create vendor record\n### 4.5: Maintain vendor record","[{\"question\":\"What confidentiality and security responsibilities are emphasized for vendor-related administrative information?\",\"answer\":\"Do not share passwords or leave workstations unattended, use your logon ID responsibly, and avoid sharing confidential and sensitive information without a business reason. Secure printed reports and shred documents containing sensitive data in a timely manner.\"},{\"question\":\"Which systems and data sources are referenced for access during the vendor setup and maintenance process?\",\"answer\":\"Access to Banner, including human resources, finance, and student modules, and reporting information in the Enterprise Data Warehouse (EDW) is granted based on business need.\"},{\"question\":\"What are the main steps in the vendor process described in the report?\",\"answer\":\"Identify need, gather vendor information, verify vendor information, create a vendor record, and maintain the vendor record.\"}]","2.1.1 - VendorSetupMaint final report | PDF",1789792448]