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It assigns responsibility for developing the tentative agenda to the board chair and superintendent, defines how members of the public request agenda items, and sets timelines for distributing the tentative agenda and supporting documents to board members before the meeting. It also governs adding items by motion, providing notice for proposed additions, and making printed and electronic agenda-related materials available for public inspection in accordance with open meeting requirements and cited legal authorities.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/2035-school-board-meeting-agenda-policy-procedures/251396/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/2035-school-board-meeting-agenda-policy-procedures/251396.png","ImageObject",442,249,{"name":88,"@type":89},"Mali","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-22","2026-09-13",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",7,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"Who is responsible for preparing the tentative school board meeting agenda?","Question",{"text":109,"@type":110},"The responsibility is assigned to the school board chair and the superintendent, who develop, prepare, and arrange the order of agenda items for each meeting.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How can a person request an item to be placed on the agenda?",{"text":114,"@type":110},"A person must request the item from the school board chair or superintendent in a timely manner and is encouraged to include name, address, purpose of the item, the action desired, and relevant background information.",{"name":116,"@type":107,"acceptedAnswer":117},"What are the requirements for distributing the tentative agenda and supporting documents?",{"text":118,"@type":110},"The tentative agenda and supporting documents must be sent to school board members five days prior to the scheduled meeting.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},251396,1789258196,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":73,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":126,"read_time":9},2336475104362,"https://ap-avatar.wpscdn.com/avatar/22000c4c46a41b752dd?x-image-process=image/resize,m_fixed,w_180,h_180&k=1786595829695023868","| Date Adopted: 05/12/97 | File Number:\u003Cbr>Detroit Lakes Policy-203.5\u003Cbr>Reviewed: 8/10/2026 |\n| --- | --- |\n| Date Revised: 11/09/98; 03/09/2009;\u003Cbr>03/08/2010; 05/12/2014; 4/19/2021,12/16/24 |  |\n\n203.5-SCHOOL BOARD MEETING AGENDA  \nI. PURPOSE  \nThe purpose of this policy is to provide procedures for the preparation of the school board meeting agenda to ensure that the school board can accomplish its business as efficiently and expeditiously as possible.  \nII. GENERAL STATEMENT OF POLICY  \nThe policy of the school board is that school board meetings shall be conducted in a manner to allow the school board to accomplish its business while allowing reasoned debate and discussion of each matter to be acted upon.  \nIII. PROCEDURES  \nA. While all school board members may provide input, it shall be the responsibility of the school board chair and superintendent to develop, prepare and arrange the order of items for the tentative school board meeting agenda for each school board meeting.  \nB. Persons wishing to place an item on the agenda must make a request to the school board chair or superintendent in a timely manner. The person making the request is encouraged to state the person’s name, address, purpose of the item, action desired and pertinent background information. The chair and superintendent shall determine whether to place the matter on the tentative agenda.  \n[Note: The Minnesota Commissioner of Administration has issued an opinion that a government entity is limited to acting only on those matters specifically included in the notice of a special meeting.]  \nC. The tentative agenda and supporting documents shall be sent to the school board members five (5) days prior to the scheduled school board meeting.  \nD. Items may be added to the agenda only by a motion adopted at the meeting. If aboard member intends to add an item to the agenda, notice must be given 24 hours prior to the meeting to all board members and the superintendent. If an added item is acted upon, the minutes of the school board meeting shall include a description of the matter.  \nE. At least one copy of any printed materials, including electronic communications, relating to the agenda items of the meeting prepared or distributed by or at the direction of the school board or its employees and: (i) distributed at the meeting to all members of the governing body; (ii) distributed before the meeting to all members; or (iii) available in the meeting room to all members shall be available in the meeting room for inspection by the public while the school board considers their subject matter. This does not apply to materials classified by law as other than public or to materials relating to the agenda items of a closed meeting.  \nLegal References: Minn. Stat. § 13D.01, Subd. 6 (Open Meeting Law)  \nMinn. Stat. § 123B.09, Subd. 7 (Boards of Independent School Districts) Dept. of Admin. Advisory Op. No. 10-013 (April 29, 2010)  \nDept. of Admin. Advisory Op. No. 08-015 (July 9, 2008)  \nDept. of Admin. Advisory OP. No. 13-015 ( December 23, 2013)  \nCross Reference: MSBA/MASA Model Policy 203 (Operation of the School Board   \nGoverning Rules)  \nMSBA/MASA Model Policy 203.2 (Order of the Regular School Board Meeting)  \nMSBA/MASA Model Policy 203.6 (Consent Agendas)  \nMSBA/MASA Model Policy 204 (School Board Meeting Minutes) MSBA/MASA Model Policy 207 (Public Hearings)","cbCais6TGb6k3uMR","https://ap.wps.com/l/cbCais6TGb6k3uMR","pdf",109424,"English","# PURPOSE\n## GENERAL STATEMENT OF POLICY\n## PROCEDURES\n## Legal References","[{\"question\":\"Who is responsible for preparing the tentative school board meeting agenda?\",\"answer\":\"The responsibility is assigned to the school board chair and the superintendent, who develop, prepare, and arrange the order of agenda items for each meeting.\"},{\"question\":\"How can a person request an item to be placed on the agenda?\",\"answer\":\"A person must request the item from the school board chair or superintendent in a timely manner and is encouraged to include name, address, purpose of the item, the action desired, and relevant background information.\"},{\"question\":\"What are the requirements for distributing the tentative agenda and supporting documents?\",\"answer\":\"The tentative agenda and supporting documents must be sent to school board members five days prior to the scheduled meeting.\"}]","203.5 - SCHOOL BOARD MEETING AGENDA - Policy Procedures | PDF"]