[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-283248-105":53,"doc-detail-283248-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","2-204-services-agreements-overview-and-policy-details","2-204 Services Agreements - Overview And Policy Details","","An Agreement for Services governs procurement of unique, technical, and specialized work from consultants, specialists, developers, and other professionals, including partnerships, corporations, sole proprietorships, and individuals. Execution requires an EIC classification (when applicable) and a fully executed, approved Purchase Order before work begins. The guidance distinguishes fixed-price versus time-and-materials contracts, addresses oversight and ceiling price requirements, outlines roles for the Principal Investigator and Fiscal Administrator, and sets conditions on RCUH/UH employee participation and non-standard agreements.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/2-204-services-agreements-overview-and-policy-details/283248/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/2-204-services-agreements-overview-and-policy-details/283248.png","ImageObject",442,249,{"name":88,"@type":89},"Rhys","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-22","2026-09-16",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",8,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What prerequisites must be satisfied before starting services under a services agreement?","Question",{"text":109,"@type":110},"A services agreement must be fully executed with an approved Purchase Order prior to the commencement of services. If services are procured from an individual, sole proprietor, or single member LLC, an Employee-Independent Contractor (EIC) classification is required before execution.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How do fixed-price and time-and-materials contracts differ?",{"text":114,"@type":110},"Fixed-price contracts place completion responsibility on the contractor and are suitable when the work type and extent can be reasonably specified and cost estimated. Time-and-materials contracts total actual material costs plus direct labor hours at fixed hourly rates, and may be used only when fixed price is not suitable; they must include a ceiling price and state that excess contractor costs are at the contractor’s own risk.",{"name":116,"@type":107,"acceptedAnswer":117},"Can RCUH or UH employees enter into service agreements for UH projects ordered to RCUH?",{"text":118,"@type":110},"RCUH and UH employees generally may not enter into service agreements with RCUH for any UH project service-ordered to RCUH. Exceptions may apply for extramural awards only if explicitly allowed by the sponsor or award terms and conditions, and adequate documentation must support the exception.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},283248,1790573157,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":136,"language":137,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":61,"update_tm":141,"read_time":73},687207024643,"https://ap-avatar.wpscdn.com/davatar_3d24733baf745e90a7e4bdd5f77d97b2","2.204 Services Agreements  \nI. Overview  \nAn Agreement for Services, or services agreement, is a contract used to procure unique, technical, and/or specialized services from consultants, specialists, web developers, computer/information technology specialists, and other professionals. Services agreements may be entered into with partnerships, firms, corporations, sole proprietorships, and individuals. An Employee-Independent Contractor (EIC) classification is required before the Agreement for Services is executed, if services are being procured from an individual, sole proprietor, or single member LLC; refer to Policy 3.225 RCUH Employee-Independent Contractor Review. The services agreement must be fully executed with an approved Purchase Order (PO) prior to the commencement of services. The RCUH templates  \nAw~~g~~hreeenmenevertpforossSi~~ ~~lrveices~~ (~~UH~~)~~ or Agreement for Services (Direct Projects) should be used Most services agreements are fixed-price contracts, in which responsibility is placed on the contractor for completion of the services in accordance with the contract terms. The fixedprice contract is appropriate for use when the extent and type of work necessary to meet project requirements can be reasonably specified and the cost can be reasonably estimated.  \nTime and materials contracts are defined as contracts where the total cost is the sum of (A) the actual cost of materials; and ( B) direct labor hours charged at fixed hourly rates that reflect wages, general and administrative expenses, and profit. Time and materials contracts may only be utilized if a fixed price contract is not suitable. The contract must also include a ceiling price, and must specify that any costs incurred by the contractor in excess of the established ceiling is incurred at the contractor’s own risk. The project must exercise a high degree of oversight in order to obtain reasonable assurances that the contractor is using efficient methods and effective cost controls.  \nRCUH and UH employees generally may not enter into service agreements with RCUH, for any UH project that is service-ordered to RCUH, whether using extramural, intramural, or revolving funds. For extramural awards, an exception may apply if explicitly allowed by the sponsor or terms and conditions of the award. Additional guidance is available at [https://research.hawaii.edu/ors/resources/project-accounting/](https://research.hawaii.edu/ors/resources/project-accounting/ or questions may)[ or questions may](https://research.hawaii.edu/ors/resources/project-accounting/ or questions may) be directed [to](to orscomp@hawaii.edu. Also)[ ](to orscomp@hawaii.edu. Also)[orscomp@hawaii.edu](to orscomp@hawaii.edu. Also)[. Also](to orscomp@hawaii.edu. Also) refer to Policy 2.004 Standards of Conduct, Section II. F.  \nII. Responsibilities  \nA. Principal Investigator  \n1. Work with the vendor and respective FA in negotiating and drafting a services agreement.  \n2. Obtain an EIC Determination (as applicable) from RCUH Human Resources.  \n3. Ensure that services agreements are not being executed with RCUH or UH employees, unless an exception applies. For any exceptions, ensure that the project has obtained adequate documentation to support the exception and all other required documentation for procurement.  \nB. Fiscal Administrator  \nWork closely with the PI in negotiating and drafting services agreements.  \nC. RCUH  \nReview all non-standard services agreements, and services agreements $25,000 and above.  \nIII. Details of Policy  \nA. General  \nProjects requiring specialized skills, knowledge, resources, and experience that cannot be provided by existing project, UH, or RCUH personnel, may obtain such services from providers outside the project, UH, and RCUH, on a contractual basis. However, under no circumstance should a services agreement be used to circumvent RCUH or UH employment policies and procedures. If services are rendered by an employee, the appropriate income taxes and s","cbCaigwGCdQ2m1vJ","https://ap.wps.com/l/cbCaigwGCdQ2m1vJ","pdf",161187,6,"English","# I. Overview\n## Contract purpose and eligibility requirements\n## Fixed-price vs. time-and-materials contracts\n## Restrictions on RCUH/UH employee service agreements\n# II. Responsibilities\n## Principal Investigator\n## Fiscal Administrator\n## RCUH review responsibilities\n# III. Details of Policy\n## General guidance on contracting for specialized services\n## Risks from misclassification and compliance considerations\n## Provisions of a Services Agreement\n### Selection criteria\n### Specific provisions, including scope and performance requirements","[{\"question\":\"What prerequisites must be satisfied before starting services under a services agreement?\",\"answer\":\"A services agreement must be fully executed with an approved Purchase Order prior to the commencement of services. If services are procured from an individual, sole proprietor, or single member LLC, an Employee-Independent Contractor (EIC) classification is required before execution.\"},{\"question\":\"How do fixed-price and time-and-materials contracts differ?\",\"answer\":\"Fixed-price contracts place completion responsibility on the contractor and are suitable when the work type and extent can be reasonably specified and cost estimated. Time-and-materials contracts total actual material costs plus direct labor hours at fixed hourly rates, and may be used only when fixed price is not suitable; they must include a ceiling price and state that excess contractor costs are at the contractor’s own risk.\"},{\"question\":\"Can RCUH or UH employees enter into service agreements for UH projects ordered to RCUH?\",\"answer\":\"RCUH and UH employees generally may not enter into service agreements with RCUH for any UH project service-ordered to RCUH. Exceptions may apply for extramural awards only if explicitly allowed by the sponsor or award terms and conditions, and adequate documentation must support the exception.\"}]","2-204 Services Agreements - Overview And Policy Details | PDF",1789594845]