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The document provides instructions on selecting the correct communication type, customizing highlighted sections only, aligning wording with local laws and industry codes, and removing non-applicable paragraphs. It includes drafting fields for date, recipient details, event name, educational purpose paragraphs for both training and third-party settings, sponsorship value disclosures and meal, travel, and accommodation terms, plus employer notification and approval conditions.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/14hcp-invitation-healthcare-professional-hcp-invitation-letter-template/381407/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/14hcp-invitation-healthcare-professional-hcp-invitation-letter-template/381407.png","ImageObject",442,249,{"name":88,"@type":89},"Bulrr","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-07","2026-09-24",true,{"@type":98,"interactionType":99,"userInteractionCount":47},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What is this template used for?","Question",{"text":108,"@type":109},"It is used to invite a Healthcare Professional (HCP) to a company product training meeting or a third-party event/congress, and it may also serve as employer notification depending on how a copy is sent to the HCP’s employer.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What sections may be customized?",{"text":113,"@type":109},"Only the highlighted sections should be customized. Directions, brackets, and highlighting must be deleted before sending, and any paragraphs that do not apply to the selected activity should be removed.",{"name":115,"@type":106,"acceptedAnswer":116},"What sponsorship items does the template allow and restrict?",{"text":117,"@type":109},"It provides wording for reasonable meals and refreshments, transportation, and reasonable accommodation with travel class and dates. It also specifies that entertainment activities, extra charges such as mini-bar or gym/spa fees, and travel arrangements for personal guests must not be provided.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},381407,1791207291,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":47,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":73,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":9},5909892115043,"https://ap-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","| TEMPLATE INSTRUCTONS |  |\n| --- | --- |\n| Type of\u003Cbr>communication | Healthcare Professional (HCP) invitation to a meeting or event |\n| When to use | Use this to invite an HCP to a company product training meeting or thirdparty event / congress\u003Cbr>(There are three types of communication: HCP invitation to an event, employer notification for an event or for a consulting service and employer approval for an event or for a consulting service. Select the correct template. The invitation letter can also serve as employer notification, if a copy is sent to the HCP’s employer.) |\n| Type of activity | Company Product Training Meeting or Third-party Event / Congress |\n| Recipient | HCP attending the meeting or event |\n| Carbon copy (cc) | HCP’s employer |\n| Process | • Send an invitation letter to HCPs invited to attend a product training meeting or a third party event.\u003Cbr>• Customise the highlighted sections. Do not make any other changes to the template. Be sure to delete these directions, the brackets [] and highlighting before sending.\u003Cbr>• Adjust to reflect local laws and industry codes, as required.\u003Cbr>• Delete any sections that do not apply to the activity. For example, delete the paragraph on product training meetings if you are sponsoring the HCP to a third party event.\u003Cbr>• You may send this communication via email or the postal service. Send the letter to the healthcare professional’s employer and copy the\u003Cbr>healthcare professional invited to attend the meeting or event.\u003Cbr>• Retain a copy of the communication for your records. |\n\n[Date]  \n[Name, address of healthcare professional selected to attend meeting or event] Dear [insert name of healthcare professional selected to attend meeting or event]  \n[Insert your company name] is pleased to invite you to attend [insert name of specific event] for educational purposes.  \n[For product training meetings, include the following paragraph.] This meeting is relevant to your area of medical expertise and will provide training on the safe and effective use of Smith & Nephew products. Please see the attached agenda for further details on the meeting.  \n[For third party meetings, include the following paragraph.] This meeting is relevant to your area of medical expertise and will facilitate the sharing of scientific knowledge, the advancement of medicine and the delivery of effective healthcare. Further details about the conference can be found at the following link: [insert conference website link] .  \nPer the Company Code of Conduct, we do not offer anything of value—including consulting services, sponsorship to educational events, hospitality, meals or entertainment—to improperly influence a healthcare professional to use or consider using products.  \nAs a part of this sponsorship, we will provide the following: [customise as appropriate]  \n• Reasonable meals and refreshments during the meeting  \n• Transportation to and from the meeting [insert travel class]  \n• Reasonable accommodation from [insert dates]  \nWe will not provide the following:  \n• Entertainment activities such as sporting or cultural events, sight-seeing tours or spa visits  \n• Any extra charges such as mini-bar expenses, gym/spa fees, etc.  \n• Travel arrangements (flights, hotel costs, etc.) for any personal guests ofthe healthcare professional  \nWe believe that you are [select one of the following and delete the number before the paragraph]  \n(1) fully self-employed. This means you do not perform any duties as a healthcare professional on behalf of a privately-owned or government-owned hospital, clinic or similar establishment. This includes full time or part time work performed as an employee or contractor. As such, there is no “employer” that we can notify about this sponsorship. If you are employed by a private or government-owned organisation, please notify us immediately. [Note for business person – delete this comment before sending. If the  HCP only rents space in a hospital, clinic or similar establishmen","cbCaigmXAHu3gyLB","https://ap.wps.com/l/cbCaigmXAHu3gyLB","pdf",119138,"English","# Invitation Letter Details\n## Purpose and Educational Rationale\n## Sponsorship Terms and Value Restrictions\n## Recipient Employment Status and Employer Notification\n## Closing and CC","[{\"question\":\"What is this template used for?\",\"answer\":\"It is used to invite a Healthcare Professional (HCP) to a company product training meeting or a third-party event/congress, and it may also serve as employer notification depending on how a copy is sent to the HCP’s employer.\"},{\"question\":\"What sections may be customized?\",\"answer\":\"Only the highlighted sections should be customized. Directions, brackets, and highlighting must be deleted before sending, and any paragraphs that do not apply to the selected activity should be removed.\"},{\"question\":\"What sponsorship items does the template allow and restrict?\",\"answer\":\"It provides wording for reasonable meals and refreshments, transportation, and reasonable accommodation with travel class and dates. It also specifies that entertainment activities, extra charges such as mini-bar or gym/spa fees, and travel arrangements for personal guests must not be provided.\"}]","14hcp Invitation - Healthcare Professional (HCP) Invitation Letter Template | PDF",1790245158]