[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-240555-105":53,"doc-detail-240555-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","12-step-event-planning-guide-step-by-step-process","12-Step Event Planning Guide - Step-by-Step Process","","A step-by-step guide for planning, executing, and closing an event using a structured approach across concept, operational and strategic planning, implementation, event execution, and closing. It walks through defining goals and objectives, organizing a team and committees, establishing and approving a budget with key cost categories, building a master plan with logistics, speakers, publicity, registration, partners, and volunteers, and then planning VIPs, entertainment, dates, and venue reservations. Includes guidance on timelines, accountability, contingency options, and venue selection criteria.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":51,"@type":70,"position":76},"https://docshare.wps.com/template/general/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/12-step-event-planning-guide-step-by-step-process/240555/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/12-step-event-planning-guide-step-by-step-process/240555.png","ImageObject",442,249,{"name":88,"@type":89},"Skyler","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-09-26","2026-09-11",true,{"@type":98,"interactionType":99,"userInteractionCount":76},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What are the key steps in the event planning workflow presented in this guide?","Question",{"text":108,"@type":109},"The guide follows the phases of concept, planning, implementation, event execution, and closing, then breaks planning into step-by-step actions such as setting goals, organizing a team, budgeting, creating a master plan, planning VIPs/entertainment, setting the date, and reserving the venue.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"How does the guide recommend building an event budget?",{"text":113,"@type":109},"It starts from the organization’s event strategy and aligns sponsorship and revenue assumptions with related expenses. It also lists budget categories such as venue rental, audiovisual, speaker fees, labor, event software, food and beverage, marketing, décor, entertainment, and transportation and accommodations, and requires committee approval.",{"name":115,"@type":106,"acceptedAnswer":116},"What factors should be considered when reserving a venue?",{"text":117,"@type":109},"The guide recommends evaluating event type and duration, location and campus access, accessibility features like entrances and elevators and all-gender washrooms, transportation and parking, room needs and capacities, and cost criteria including AV capabilities, meeting space rates and deposits, hotel room rates, meal costs, security issues, nearby events, cancellations, and promotions and concessions.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},240555,1789162689,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":50,"category_name":51,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":76,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":76,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":125,"read_time":9},2336464648746,"https://ap-avatar.wpscdn.com/davatar_276721f389ce27ea32af1340a28f341c","We've taken the five phases of event management—concept, planning (i.e., operational, strategic, tactical, contingency), implementation, event execution, and closing—and created a step by step planning guide that will walk you through the process of planning, executing, and closing your event.  \n1. Develop Your Event Goals and Objectives  \nDetermine the Who (audience), What (content), When (timing), Where (location), and Why (purpose) of  \nyour event and connect it back to the purpose of how your event fits into the overall event strategy of your organization. Knowing your organization’s key goals for hosting this event will ensure that every part of the event is optimized for success.  \n2. Organize Your Team  \nIdentify one key event manager or event chair as well as individual chairpersons for subcommittees, such as:  \n• Venue management  \n■ Setup  \n■ Audiovisual  \n• Speakers  \n■ Special guest speakers  \n■ Plenary and breakout sessions (abstract management)  \n• Special events/entertainment  \n• Publicity  \n• Sponsors and exhibitors  \n• Volunteers  \n3. Establish Your Budget  \nStart tart with your organization’s overall event strategy and think about sponsorship, exhibitor, membership and registration revenue, and the associated expenses of holding your event. Align this event with your organization’s brand and short/long-term objectives. Ensure your budget meets approval from your committee and organization.  \nBelow are some of the categories you should consider in your budget.  \n• Venue rental  \n• Audiovisual  \n• Speaker fees  \n• Services and/or labor fees  \n• Event software  \n• Food and beverage  \n• Marketing print and media  \n• Décor  \n• Entertainment  \n• Transportation and accommodations  \n4. Create a Master Plan  \nOnce you have developed your event goals and objectives, organized your team, and established your budget, it is time to start the real planning! Creating your event master plan will allow you to ensure every aspect remains on track, as well as make it easier to coordinate with  \ncommittee members. The following list of items will provide ideas to build the core structure of your plan.  \n• Venue specifications  \n• Logistical requirements  \n■ Equipment  \n■ Audiovisual  \n■ Food & Beverage  \n■ Parking & Transportation  \n■ Insurance  \n■ Safety – know your venue and train your team on emergency procedures  \n• Speakers and presenters (invitations and/or call for abstracts)  \n• Publicity and promotion (e.g., online, events calendars, invitations, social media, signage)  \n• Registration (deadlines, fees, cancellations, refunds, marketplace, online/onsite setup, payment, onsite staffing)  \n• Partner and sponsorship management  \n• Volunteers  \n• Exhibitor management  \nA detailed timeline, no matter the size of the event, allows the event manager/event chair and committee to assign responsibilities and follow up on assignments. Accountability is crucial in the success of your event andwill ensure that nothing is left undone or missed.  \n5. Plan for VIPs, Keynote, and Entertainment  \nThorough planning of the content/entertainment is key to the event’s success. Before setting your event dates, ensure your VIPs and/or entertainment are available. If your VIPs and/or entertainment are flexible with availability, proceed quickly with setting a date and moving forward with your venue reservation and contract, simultaneously contracting with the VIPs and/or entertainment.  \n6. Set the Date  \nThe date might already be pre-set for your recurring event; however, if this is a new event, be sure to consider the following before setting your date.  \n• Allow 4-6 months to plan, if not more, depending on the event and the type of venue and lodging rooms needed.  \n• Consider potential date conflicts: statutory and religious holidays, as well as school breaks and campus/academic events.  \n• Ensure availability of key participants: hosts, speakers, presenters, entertainers, and VIP guests.  \nBeing flexible with your dates can pay off big in ","cbCaipWSGFc9OW83","https://ap.wps.com/l/cbCaipWSGFc9OW83","pdf",275863,"English","# Event management framework\n## Develop event goals and objectives\n## Organize the event team\n## Establish the event budget\n## Create a master plan\n## Plan for VIPs, keynote, and entertainment\n## Set the date and plan contingencies\n## Reserve the venue","[{\"question\":\"What are the key steps in the event planning workflow presented in this guide?\",\"answer\":\"The guide follows the phases of concept, planning, implementation, event execution, and closing, then breaks planning into step-by-step actions such as setting goals, organizing a team, budgeting, creating a master plan, planning VIPs/entertainment, setting the date, and reserving the venue.\"},{\"question\":\"How does the guide recommend building an event budget?\",\"answer\":\"It starts from the organization’s event strategy and aligns sponsorship and revenue assumptions with related expenses. It also lists budget categories such as venue rental, audiovisual, speaker fees, labor, event software, food and beverage, marketing, décor, entertainment, and transportation and accommodations, and requires committee approval.\"},{\"question\":\"What factors should be considered when reserving a venue?\",\"answer\":\"The guide recommends evaluating event type and duration, location and campus access, accessibility features like entrances and elevators and all-gender washrooms, transportation and parking, room needs and capacities, and cost criteria including AV capabilities, meeting space rates and deposits, hotel room rates, meal costs, security issues, nearby events, cancellations, and promotions and concessions.\"}]","12-Step Event Planning Guide - Step-by-Step Process | PDF"]