[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-seo-280721-105":3,"detail-sidebar-cat-1-en-105":81,"doc-detail-280721-en":127},{"code":4,"msg":5,"data":6},0,"ok",{"site_id":7,"language":8,"slug":9,"title":10,"keywords":11,"description":12,"schema_data":13,"social_meta":74,"head_meta":76,"extra_data":78,"updated_unix":80},105,"en","020713-attach-faqs-about-dl-closeout-record-submission","020713 Attach FAQs About DL Closeout Record Submission","","FAQs outline procedures for school closeout of the 2011-2012 Direct Loan Program Year, including timing requirements and the July 31, 2013 closeout deadline. Guidance covers how to complete the School Balance Confirmation process using the Zero Balance Confirmation Letter and Direct Loan School Account Statement reconciliation. It details benefits of closing shortly after final disbursement data, handling exceptions and post-deadline processing, reopening an award year for additional records, and required actions when balances change, including reconciliation and notifications.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/forms/","Forms",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/020713-attach-faqs-about-dl-closeout-record-submission/280721/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/020713-attach-faqs-about-dl-closeout-record-submission/280721.png","ImageObject",442,249,{"name":42,"@type":43},"Mimi","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-11-03","2026-09-16",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",13,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"When should a school close out the 2011-2012 Program Year?","Question",{"text":63,"@type":64},"A school should close out within a month or two after submitting its final actual disbursements, but no later than the July 31, 2013 closeout deadline.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"How does a school close out the Direct Loan Program Year?",{"text":68,"@type":64},"After receiving a Zero Balance Confirmation Letter and reconciling the Direct Loan SAS to a zero Ending Cash Balance, the school completes the School Balance Confirmation form on the COD Web site.",{"name":70,"@type":61,"acceptedAnswer":71},"What if a school needs to process data after the closeout deadline?",{"text":72,"@type":64},"Extended processing is available case-by-case for authorized reasons. A school requests it on the Request Post Deadline/Extended Processing page, and if approved, a Reopen/Extended Processing letter is emailed to the FAA and President.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},280721,1790012319,{"code":4,"msg":82,"data":83},"success",[84,89,94,99,104,109,113,118,123],{"id":85,"doc_module":22,"doc_module_name":25,"category_name":86,"show_sort_weight":87,"slug":88},11,"Presentations",90,"presentations",{"id":90,"doc_module":22,"doc_module_name":25,"category_name":91,"show_sort_weight":92,"slug":93},12,"Resumes",80,"resumes",{"id":95,"doc_module":22,"doc_module_name":25,"category_name":96,"show_sort_weight":97,"slug":98},14,"Invoices",70,"invoices",{"id":100,"doc_module":22,"doc_module_name":25,"category_name":101,"show_sort_weight":102,"slug":103},15,"Posters",60,"posters",{"id":105,"doc_module":22,"doc_module_name":25,"category_name":106,"show_sort_weight":107,"slug":108},16,"Social Media",50,"social-media",{"id":110,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":111,"slug":112},17,40,"forms",{"id":114,"doc_module":22,"doc_module_name":25,"category_name":115,"show_sort_weight":116,"slug":117},18,"Letters",30,"letters",{"id":119,"doc_module":22,"doc_module_name":25,"category_name":120,"show_sort_weight":121,"slug":122},21,"Paper Templates",5,"papers-templates",{"id":124,"doc_module":22,"doc_module_name":25,"category_name":125,"show_sort_weight":4,"slug":126},158,"General","general-158",{"code":4,"msg":82,"data":128},{"doc_id":79,"user_id":129,"nickname":42,"user_avatar":130,"doc_module":22,"category_id":110,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":26,"language":136,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":12,"update_tm":140,"read_time":22},2336477974920,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","Q1: When should a school close out the 2011-2012 Program Year?  \nA1: A school should be able to close out within a month or two of submitting its final actual disbursements, but no later than the closeout deadline of July 31, 2013. If your school will need to process actual disbursement data after the closeout deadline, refer to Question 4 for more information.  \nNote: As a reminder, cash management, disbursement reporting (including adjustments to disbursements) and monthly reconciliation requirements supersede the closeout deadline.  \nQ2: How does a school close out the Direct Loan Program Year?  \nA2: Once a school has received a Zero Balance Confirmation Letter and completed its final reconciliation of its Direct Loan School Account Statement (SAS) to a zero Ending Cash Balance, the school must go to the COD Web site and complete the School Balance Confirmation form.  \nQ3: What are the benefits to closing out within a month or two of submitting final disbursement data?  \nA3: The benefits include:  \n• Receiving a Program Year Closeout Letter to include with your final reconciliation documentation. This letter confirms the date your school officially closed out the award year.  \n• Tighter controls over available funds in G5 . With the closeout confirmation process, a school’s Current Funding Level (CFL) is reduced to Net Drawdowns, which prevents funds being received for the closed year.  \n• No additional monthly reconciliation to the SAS, unless your school’s ending cash balance changes (see Q6 and Q8) .  \n• Tighter controls for both schools and Third Party Servicers (if applicable) :  \no Changes to cash balances such as a refund of cash or a drawdown adjustment will trigger a Change in Zero Balance e-mail which notifies the Financial Aid Administrator (FAA) that a change in balance has occurred and the balance needs to be researched and resolved.  \no Your school will need to request to be reopened or request Extended Processing to process additional disbursement and disbursement adjustment records. This allows the school to control when additional data is sent for a year in which processing should be finished.  \nNote: Any change in balance requires a school to complete an additional reconciliation to fulfill their monthly reconciliation requirements.  \nQ4: What if a school has actual disbursements scheduled past the closeout deadline?  \nA4: Exceptions to the last processing day of the program year may be made on a case-by-case basis, if a school’s processing period extends beyond the closeout deadline. Schools falling within this category should contact the COD School Relations Center at [CODSupport@acs-inc.com](CODSupport@acs-inc.com) for further assistance. Once the closeout deadline has passed, requests for extended processing may be made through the COD Web site.  \nQ5: What happens if a school closes out before the closeout deadline, but has additional records to report to the COD System?  \nA5: If a school identifies additional disbursement or disbursement adjustment data after completing the closeout process but prior to the closeout deadline, the school should request to reopen the award year by [contacting the COD School Relations Center at](contacting the COD School Relations Center at CODSupport@acs-inc.com. The request)[ ](contacting the COD School Relations Center at CODSupport@acs-inc.com. The request)[CODSupport@acs-inc.com](contacting the COD School Relations Center at CODSupport@acs-inc.com. The request)[. The request](contacting the COD School Relations Center at CODSupport@acs-inc.com. The request) should include:  \n• School Name and the award year to be reopened  \n• Reason for the request  \nThe school will receive a Reopen Notification e-mail. The e-mail will be sent to the Financial Aid Administrator and President.  \nQ6: What if a school’s balance changes after closing out?  \nA6: If a school’s balance changes due to refunds of cash or adjustments in G5, the school:  \n• Will receive a Change in Zero Balanc","cbCaietEEZ6DgGao","https://ap.wps.com/l/cbCaietEEZ6DgGao","pdf",29400,"English","# Closeout Timing and Deadlines\n## Post-Deadline Processing and Exceptions\n# Completing Direct Loan Program Year Closeout\n## Balance Confirmation Workflow\n# Reopening for Additional Records\n# Handling Balance Changes After Closeout","[{\"question\":\"When should a school close out the 2011-2012 Program Year?\",\"answer\":\"A school should close out within a month or two after submitting its final actual disbursements, but no later than the July 31, 2013 closeout deadline.\"},{\"question\":\"How does a school close out the Direct Loan Program Year?\",\"answer\":\"After receiving a Zero Balance Confirmation Letter and reconciling the Direct Loan SAS to a zero Ending Cash Balance, the school completes the School Balance Confirmation form on the COD Web site.\"},{\"question\":\"What if a school needs to process data after the closeout deadline?\",\"answer\":\"Extended processing is available case-by-case for authorized reasons. A school requests it on the Request Post Deadline/Extended Processing page, and if approved, a Reopen/Extended Processing letter is emailed to the FAA and President.\"}]","020713 Attach FAQs About DL Closeout Record Submission | PDF",1789555697]