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It sets expectations for appointments, patron registration, viewing in the UASC Research Room, and non-circulation of materials. The policy outlines general access limits, staff rights to restrict use based on condition, privacy, copyright, or processing status, and reference support up to thirty minutes.",{"@graph":69,"@context":122},[70,84,105],{"@type":71,"itemListElement":72},"BreadcrumbList",[73,77,79,82],{"item":74,"name":75,"@type":76,"position":8},"https://docshare.wps.com","Home","ListItem",{"item":78,"name":9,"@type":76,"position":14},"https://docshare.wps.com/document/",{"item":80,"name":40,"@type":76,"position":81},"https://docshare.wps.com/document/research-report/",3,{"item":83,"name":65,"@type":76,"position":19},"https://docshare.wps.com/document/xavier-university-university-archives-and-special-collections-access-policy/430882/",{"url":83,"name":65,"@type":85,"image":86,"author":91,"headline":65,"publisher":94,"fileFormat":97,"inLanguage":63,"description":67,"dateModified":98,"datePublished":99,"encodingFormat":97,"isAccessibleForFree":100,"interactionStatistic":101},"DigitalDocument",{"url":87,"@type":88,"width":89,"height":90},"https://docshare.wps.com/thumbnails/xavier-university-university-archives-and-special-collections-access-policy/430882.png","ImageObject",300,407,{"name":92,"@type":93},"Franzy","Person",{"url":74,"name":95,"@type":96},"DocShare","Organization","application/pdf","2026-09-30","2026-09-29",true,{"@type":102,"interactionType":103,"userInteractionCount":81},"InteractionCounter",{"@type":104},"ViewAction",{"@type":106,"mainEntity":107},"FAQPage",[108,114,118],{"name":109,"@type":110,"acceptedAnswer":111},"Who is covered by the University Archives and Special Collections access policy?","Question",{"text":112,"@type":113},"The policy covers Xavier University faculty, staff, students, alumni, and community donors, as well as researchers from the public who seek access through the defined criteria and procedures.","Answer",{"name":115,"@type":110,"acceptedAnswer":116},"How do patrons access materials in the University Archives and Special Collections?",{"text":117,"@type":113},"Patrons must make an appointment with UASC staff and complete a patron registration form. 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REASON FOR POLICY  \nUniversity Archives and Special Collections Vision  \nTo transform student, faculty, and community relationships with the past by  \n• Providing access to resources in University Archives and Special Collections’ care in accordance with the parameters set by the University Archives and Special Collections Access Policy, which outlines issues of privacy, confidentiality, legal restrictions, university transmittal agreements, or donor restrictions that may affect access;  \n• Facilitating effective research, teaching, and community outreach;  \n• Supporting innovative scholarship and research projects; and  \n• Stewarding University Archives and Special Collections’ assets into the future for discovery and re-use.  \nUniversity Archives and Special Collections Mission  \nUniversity Archives serves as the chief resource for historical materials about Xavier University. It identifies, acquires, maintains, and makes accessible records of enduring value that document the development of Xavier University since its founding in 1831 in support of the University’s administrative, teaching, research, and service goals. Special Collections collects, arranges, describes, preserves, and provides access to selected rare books and manuscripts that reflect the broad intellectual interests and work of the faculty, staff, and students of the University in support of the University’s teaching, research, and service goals.  \nUniversity Archives and Special Collections serves both the Xavier University community and researchers from the public. This policy establishes criteria and procedures to govern access to collections held in University Archives and Special Collections, Xavier University Library.  \nB. POLICY  \nGeneral Access Provisions  \nAccess to materials within University Archives and Special Collections (UASC) is open to all research inquiries within the parameters set by issues of privacy, confidentiality, legal restrictions, or university restrictions. Individuals or organizations donating materials to UASC may set conditions on access and use.  \nUASC staff facilitate access to collection materials. All patrons wishing to use the collections must make an appointment with UASC staff and fill out a patron registration form. Researchers are required to follow usage guidelines and access requirements. Collection materials are housedin closed stacks and are not available for browsing. Collection materials must be viewed in the UASC Research Room and they do not circulate.  \nUASC staff reserves the right to limit use of collection materials upon consideration of physical condition, privacy, copyright, processing status, or the availability of staff. While UASC provides reference assistance to all users, we are not able to provide in–depth research services. UASC staff are able to provide up to thirty minutes of staff time for response to remote and onsite reference questions. Response time will vary depending on volume, scope, and availability.  \nAccess Policies  \nPublished Materials are open to any member of the Xavier community or external researchers. Examples of published materials include rare books, yearbooks, magazines, newspapers, newsletters, brochures, public web sites, and more.  \nUnpublished and Manuscript Materials:  \n• University Administrative Records  \no Items created more than 40 years ago may be used by any internal office, or by external researchers, with the permission of UASC staff or the creating office (orthe creating office’s divisional leader), unless specifically restricted;  \no Items created within the last 40 years may be used onl","cbCaiuex8zN2AAuT","https://ap.wps.com/l/cbCaiuex8zN2AAuT","pdf",148772,"English","# A. Reason for Policy\n## University Archives and Special Collections Vision\n## University Archives and Special Collections Mission\n# B. Policy\n## General Access Provisions\n## Access Policies\n# C. Definitions","[{\"question\":\"Who is covered by the University Archives and Special Collections access policy?\",\"answer\":\"The policy covers Xavier University faculty, staff, students, alumni, and community donors, as well as researchers from the public who seek access through the defined criteria and procedures.\"},{\"question\":\"How do patrons access materials in the University Archives and Special Collections?\",\"answer\":\"Patrons must make an appointment with UASC staff and complete a patron registration form. Materials are housed in closed stacks, must be viewed in the UASC Research Room, and do not circulate.\"},{\"question\":\"Can the UASC staff limit or restrict use of collection materials?\",\"answer\":\"Yes. UASC staff may limit use considering physical condition, privacy, copyright, processing status, or staff availability, and they provide reference assistance but not in-depth research services beyond up to thirty minutes for remote and onsite questions.\"}]","Xavier University - University Archives and Special Collections Access Policy | PDF",1790653932]