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The policy sets requirements for multifactor authentication, describes when accounts remain active or are disabled, and outlines deletion timing. It also covers special accounts with limited duration, account reactivation rules, and security controls such as annual training, audits, inactivity handling, and phishing tests. Procedures specify request channels and escalation for grievances.",{"@graph":69,"@context":122},[70,84,105],{"@type":71,"itemListElement":72},"BreadcrumbList",[73,77,79,82],{"item":74,"name":75,"@type":76,"position":8},"https://docshare.wps.com","Home","ListItem",{"item":78,"name":9,"@type":76,"position":14},"https://docshare.wps.com/document/",{"item":80,"name":40,"@type":76,"position":81},"https://docshare.wps.com/document/research-report/",3,{"item":83,"name":65,"@type":76,"position":19},"https://docshare.wps.com/document/xavier-university-policy-on-user-accounts-account-eligibility-creation-and-deletion/430887/",{"url":83,"name":65,"@type":85,"image":86,"author":91,"headline":65,"publisher":94,"fileFormat":97,"inLanguage":63,"description":67,"dateModified":98,"datePublished":99,"encodingFormat":97,"isAccessibleForFree":100,"interactionStatistic":101},"DigitalDocument",{"url":87,"@type":88,"width":89,"height":90},"https://docshare.wps.com/thumbnails/xavier-university-policy-on-user-accounts-account-eligibility-creation-and-deletion/430887.png","ImageObject",300,407,{"name":92,"@type":93},"Kurz","Person",{"url":74,"name":95,"@type":96},"DocShare","Organization","application/pdf","2026-09-30","2026-09-29",true,{"@type":102,"interactionType":103,"userInteractionCount":14},"InteractionCounter",{"@type":104},"ViewAction",{"@type":106,"mainEntity":107},"FAQPage",[108,114,118],{"name":109,"@type":110,"acceptedAnswer":111},"Who is eligible for Xavier University user email and computer accounts under this policy?","Question",{"text":112,"@type":113},"Eligibility covers students, faculty, retirees, alumni, non-employee associates, and staff at Xavier University, with account types and processes described for each group.","Answer",{"name":115,"@type":110,"acceptedAnswer":116},"How long do student accounts remain active and when are they disabled or deleted?",{"text":117,"@type":113},"Student accounts remain active while the student is registered for courses or during an approved leave. Accounts are disabled one year after the student’s last course, graduation, or completion of the approved leave, and then deleted at the next user account purge.",{"name":119,"@type":110,"acceptedAnswer":120},"What security requirements apply to account holders, and how are phishing risks assessed?",{"text":121,"@type":113},"All account holders must use multifactor authentication. Faculty and staff accounts include annual security training, account audits, inactivity-based disabling, and periodic phishing tests that may trigger additional training if users fail phishing tests.","https://schema.org",{"og:url":83,"og:type":124,"og:title":65,"og:site_name":95,"og:description":67},"article",{"robots":126,"canonical":83},"index,follow",{"doc_id":128,"site_id":62},430887,1790766884,{"code":4,"msg":5,"data":131},{"doc_id":128,"user_id":132,"nickname":92,"user_avatar":133,"doc_module":4,"category_id":39,"category_name":40,"doc_title":65,"doc_description":67,"doc_content":134,"file_id":135,"file_url":136,"file_type":137,"file_size":138,"view_count":14,"is_deleted":4,"is_public":8,"is_downloadable":8,"audit_status":8,"page_count":81,"language":139,"language_code":63,"site_id":62,"html_lang":63,"table_of_contents":140,"faqs":141,"seo_title":142,"seo_description":67,"update_tm":143,"read_time":39},2336478945635,"https://ap-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","XAVIER UNIVERSITY  \nPolicy on User Accounts  \nEffective: 10/18/2021  \nLast Updated: 03/30/2020  \nLast Reviewed: 10/18/21  \nResponsible University Office: Information Technologies  \nResponsible Executive: Associate Provost and Chief Information Officer  \nScope: Faculty, Staff, Students, and Alumni  \nA. REASON FOR POLICY  \nThis policy specifies eligibility for user email and computer accounts for students, faculty, retirees, Alumni, non-employee associates, and staff at Xavier University, and describes the processes for creation and deletion of user email and computer accounts.  \nB. POLICY  \nStudents  \nTraditional undergraduate students are eligible for a Xavier student user account with email upon matriculation/deposit. Graduate and non-traditional students become eligible for a Xavier student user account upon admittance to Xavier. All students with Xavier accounts must use multifactor authentication.  \nStudent accounts remain active while the student remains registered for courses with the University or during an approved leave of absence through the Office of the Registrar. Student accounts will be disabled one year after the student's last course at Xavier, graduation, or the completion of an approved leave of absence. The account will be deleted at the next user account purge.  \nFaculty and Staff  \nFaculty and staff user accounts with email are created when the letter of offer of employment is signed and returned to Human Resources. Faculty and staff must use multifactor authentication.  \nFaculty and staff accounts are disabled after last date of employment and deleted after 6 months. For faculty and staff who have left the university, supervisors will be permitted to request access to the mailbox.  \nIT conducts an annual audit of faculty and staff accounts. Accounts that have been inactive for six months will be disabled as a security precaution. Accounts not requested to be re-enabled within one year will be deleted. All faculty and staff accounts will use multifactor authentication and users will be required to take annual security training to remain in good standing. Faculty and staff accounts will undergo periodic phishing tests to assess the user’s susceptibility to phishing attacks and may require additional training for failed phishing tests to keep their account active.  \nRetirees  \nRetirees may retain their email accounts provided they use multifactor authentication and complete the annual security training. Retiree accounts will undergo periodic phishing tests to assess the user’s susceptibility to phishing attacks and may require additional training for failed phishing tests to keep their account active.  \nIf a retiree account is compromised more than once, Xavier reserves the right to disable or delete the account if it is determined to be a continued high risk. On the first occasion the account is compromised, we will inform the user to have a strong password and require phishing awareness training if they wish to retain the account.  \nNon-employee associates/Others  \nThere is a small group of users who are “special” account users. These are account holders who are not faculty, staff, or students at Xavier but who are granted user accounts on an as-needed basis. Examples include members of the Board of Trustees, and certain non-employee associates and affiliates. These individuals need a sponsor to request access on their behalf. Special accounts have a limited duration; these accounts will expire on June 30th of the current fiscal year and can no longer login. All non-employee accounts must use multifactor authentication and users will be required to take annual security training.  \nDeleted accounts will be reactivated if the student, faculty or staff member returns to an active role within Xavier. The original content cannot be restored.  \nAccount Transition  \nIf a staff member leaves the university, but continues to maintain student status, the department can request that Information Technologies create a ","cbCaihKpHnzFrMWt","https://ap.wps.com/l/cbCaihKpHnzFrMWt","pdf",120034,"English","# A. Reason for Policy\n# B. Policy\n## Students\n## Faculty and Staff\n## Retirees\n## Non-employee associates/Others\n## Account Transition\n# C. Procedures\n# D. History","[{\"question\":\"Who is eligible for Xavier University user email and computer accounts under this policy?\",\"answer\":\"Eligibility covers students, faculty, retirees, alumni, non-employee associates, and staff at Xavier University, with account types and processes described for each group.\"},{\"question\":\"How long do student accounts remain active and when are they disabled or deleted?\",\"answer\":\"Student accounts remain active while the student is registered for courses or during an approved leave. Accounts are disabled one year after the student’s last course, graduation, or completion of the approved leave, and then deleted at the next user account purge.\"},{\"question\":\"What security requirements apply to account holders, and how are phishing risks assessed?\",\"answer\":\"All account holders must use multifactor authentication. Faculty and staff accounts include annual security training, account audits, inactivity-based disabling, and periodic phishing tests that may trigger additional training if users fail phishing tests.\"}]","Xavier University - Policy on User Accounts - Account Eligibility, Creation, and Deletion | PDF",1790653946]