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It defines purposes and scope, explains safeguarding and data protection responsibilities, and provides procedures for organising filming or photography, obtaining consent (especially for children and adults at risk), commissioning photographers and filmmakers, and managing approval of images before use. It further covers permitted uses, naming, storage, archiving, deletion, and guidance for uploading and sharing visual media on corporate YouTube/Vimeo accounts, including retention and secure deletion practices.",{"@graph":69,"@context":122},[70,84,105],{"@type":71,"itemListElement":72},"BreadcrumbList",[73,77,79,82],{"item":74,"name":75,"@type":76,"position":8},"https://docshare.wps.com","Home","ListItem",{"item":78,"name":9,"@type":76,"position":14},"https://docshare.wps.com/document/",{"item":80,"name":35,"@type":76,"position":81},"https://docshare.wps.com/document/healthcare/",3,{"item":83,"name":65,"@type":76,"position":19},"https://docshare.wps.com/document/visual-media-policy-image-and-video-safeguards/489045/",{"url":83,"name":65,"@type":85,"image":86,"author":91,"headline":65,"publisher":94,"fileFormat":97,"inLanguage":63,"description":67,"dateModified":98,"datePublished":99,"encodingFormat":97,"isAccessibleForFree":100,"interactionStatistic":101},"DigitalDocument",{"url":87,"@type":88,"width":89,"height":90},"https://docshare.wps.com/thumbnails/visual-media-policy-image-and-video-safeguards/489045.png","ImageObject",300,407,{"name":92,"@type":93},"8796093062539","Person",{"url":74,"name":95,"@type":96},"DocShare","Organization","application/pdf","2026-11-01","2026-10-01",true,{"@type":102,"interactionType":103,"userInteractionCount":39},"InteractionCounter",{"@type":104},"ViewAction",{"@type":106,"mainEntity":107},"FAQPage",[108,114,118],{"name":109,"@type":110,"acceptedAnswer":111},"What is the purpose and scope of the visual media policy?","Question",{"text":112,"@type":113},"The policy explains how visual media created by and for RAD is produced, used, and protected, aligned with RAD’s role in dance education. It also sets out how employees must manage visual media and audio files to reflect safeguarding and data protection requirements.","Answer",{"name":115,"@type":110,"acceptedAnswer":116},"When can filming or photography take place during RAD activities?",{"text":117,"@type":113},"No unauthorised filming or photography should take place during RAD activities. Filming or photography must be approved by RAD and participants must be informed and give consent.",{"name":119,"@type":110,"acceptedAnswer":120},"How should RAD handle retention, deletion, and archiving of visual media?",{"text":121,"@type":113},"The policy provides procedures for retaining visual media, including how long items should be saved and when they should be archived or deleted. It also includes guidance on secure deletion and archiving practices.","https://schema.org",{"og:url":83,"og:type":124,"og:title":65,"og:site_name":95,"og:description":67},"article",{"robots":126,"canonical":83},"index,follow",{"doc_id":128,"site_id":62},489045,1791247489,{"code":4,"msg":5,"data":131},{"doc_id":128,"user_id":132,"nickname":92,"user_avatar":66,"doc_module":4,"category_id":34,"category_name":35,"doc_title":65,"doc_description":67,"doc_content":133,"file_id":134,"file_url":135,"file_type":136,"file_size":137,"view_count":39,"is_deleted":4,"is_public":8,"is_downloadable":8,"audit_status":8,"page_count":138,"language":139,"language_code":63,"site_id":62,"html_lang":63,"table_of_contents":140,"faqs":141,"seo_title":142,"seo_description":67,"update_tm":143,"read_time":144,"preview_page_count":4},8796093062539,"Visual media policy  \nCONTENTS  \n1. Introduction and policy statement  \n2. Procedures to follow when organising filming or photography on behalf of RAD  \n3. Information regarding vetting of photographers and filmmakers  \n4. Issuing contracts to filmmakers and photographers  \n5. Photographers selling images  \n6. Photography and filming at events and performances  \n7. RAD image approval process  \n8. Images for use on social media  \n9. Permitted uses of images/footage  \n10. Guidance for delivering, naming, labelling and crediting images and footage  \n11. Uploading videos to YouTube  \n12. Guidance for sharing visual media  \n13. Guidance for retention of visual media  \n14. Guidance for deletion of visual media  \n15. Guidance for archiving visual media  \n16. Guidance for audio files  \n17. Renewal of policy and associated procedures  \n1. Introduction and policy statement  \nPurpose and scope of policy  \n1.1. This policy will explain the ways in which all visual media (images, video) created by and for the RAD is produced, used and protected, in away that is in line with our standing as a leading dance education and training organisation  \n1.2. This policy will also explain how employees should manage visual media and audio files to ensure that processes reflect our safeguarding and data protection policies.  \n1.3. The RAD understands that it must consider safeguarding when taking photos or filming at our activities.  \n1.4. This policy outlines procedures to follow to reduce the risk of misuse of images and footage.  \n1.5. This policy and associated procedures will operate in all national offices globally, and applies to all RAD staff (freelancer, trustees, contractors) and students. Although based on UK legislation, national offices should comply with the policy’s main principles, maintain equivalent standards, and adhere to any higher standards set out in local legislation.  \n1.6. This policy and associated procedures will provide employees with:  \n• procedures to follow when organising filming or photography on behalf of the RAD  \n• procedures to follow when seeking consent from people, particularly children and adults at risk, to photograph or film  \n• procedures to follow when commissioning photographers and filmmakers  \n• information about the image approval process at the RAD  \n• information about permitted uses of visual media, both by the RAD, the photographer/filmmaker and third parties  \n• procedures to follow on how images should be named, saved and credited, keeping in mind our commitment to safeguarding, data protection and best practice  \n• procedures for employees to follow when sharing visual media, externally and internally, also with a view to our commitment to safeguarding and data protection  \n• information about how videos can be uploaded to /stored on the RAD’s corporate YouTube and Vimeo accounts  \n• procedures to follow for the retention of visual media; how long visual media should be saved for, and when it should be archived or deleted  \n• procedures for archiving visual media, and  \n• guidelines on secure deletion.  \nThese policies and procedures have been created drawing upon the basis of RAD’s safeguarding policy, and guidance provided on the NSPCC’s website.  \nThe policy is available to employees on RADar and to others, including national directors, national managers, photographers and filmmakers, on the RAD website. New employees (including national directors and managers) are introduced to the policy at induction and all are informed when the policy is updated or amended. Photographers and filmmakers regularly commissioned by the RAD are informed about the policy by the marketing department in their contracts. Online access to the policy on RAD’s website will be embedded via a link in the contracts.  \n2. Procedures to follow when organising filming or photography on behalf of RAD  \n2.1. We are committed to providing a safe, supportive and enjoyable learning environment for every participant. As outlined","cbCaipJI6NGvHn1x","https://ap.wps.com/l/cbCaipJI6NGvHn1x","pdf",144649,18,"English","# Introduction and policy statement\n## Purpose and scope of policy\n# Procedures to follow when organising filming or photography on behalf of RAD\n## Safe, unauthorised filming and consent requirements\n## Inclusion, diversity, and representation in visual media\n# Information regarding vetting of photographers and filmmakers\n# Issuing contracts to filmmakers and photographers\n# Photographers selling images\n# Photography and filming at events and performances\n# RAD image approval process\n# Images for use on social media\n# Permitted uses of images/footage\n# Guidance on delivering, naming, labelling and crediting images and footage\n# Uploading videos to YouTube\n# Guidance for sharing visual media\n# Guidance for retention, deletion and archiving of visual media\n## Guidance for audio files\n## Renewal of policy and associated procedures","[{\"question\":\"What is the purpose and scope of the visual media policy?\",\"answer\":\"The policy explains how visual media created by and for RAD is produced, used, and protected, aligned with RAD’s role in dance education. It also sets out how employees must manage visual media and audio files to reflect safeguarding and data protection requirements.\"},{\"question\":\"When can filming or photography take place during RAD activities?\",\"answer\":\"No unauthorised filming or photography should take place during RAD activities. Filming or photography must be approved by RAD and participants must be informed and give consent.\"},{\"question\":\"How should RAD handle retention, deletion, and archiving of visual media?\",\"answer\":\"The policy provides procedures for retaining visual media, including how long items should be saved and when they should be archived or deleted. It also includes guidance on secure deletion and archiving practices.\"}]","Visual media policy - image and video safeguards | PDF",1790819718,45]