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Provides interview-day steps for access checks, question review workflow, rating sheet handling, and post-interview protocols, including an email template with important candidate requirements and DocuSign guidance.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/document/","Document",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/document/exam/","Exam",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/document/virtual-interview-process/392207/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/virtual-interview-process/392207.png","ImageObject",300,407,{"name":42,"@type":43},"Asher","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-10-26","2026-09-25",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",10,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"How do I schedule a virtual interview using MS Teams?","Question",{"text":63,"@type":64},"Schedule one meeting per interview on the hiring manager and/or organizer calendar and select MS Teams as the meeting platform.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"What should I include in the meeting invite for panel members and the candidate?",{"text":68,"@type":64},"Add panel members and the specific candidate in the To section by email, notify them that names and emails are visible, and include virtual meeting instructions in the body including the provided template details.",{"name":70,"@type":61,"acceptedAnswer":71},"What are the key interview-day requirements for the virtual session?",{"text":72,"@type":64},"Have everyone join successfully with cameras and sound working, ensure each panel member has the correct digital interview rating sheet, invite the candidate to the main room once ready, and review interview questions via screen sharing with a 15-minute candidate note-taking window.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},392207,1791368704,{"code":4,"msg":82,"data":83},"success",[84,88,92,95,100,105,110,115,120,123,126],{"id":22,"doc_module":4,"doc_module_name":25,"category_name":85,"show_sort_weight":86,"slug":87},"Story & Novel",90,"story-novel",{"id":26,"doc_module":4,"doc_module_name":25,"category_name":89,"show_sort_weight":90,"slug":91},"Literature",80,"literature",{"id":33,"doc_module":4,"doc_module_name":25,"category_name":29,"show_sort_weight":93,"slug":94},70,"exam",{"id":96,"doc_module":4,"doc_module_name":25,"category_name":97,"show_sort_weight":98,"slug":99},5,"Comic",60,"comic",{"id":101,"doc_module":4,"doc_module_name":25,"category_name":102,"show_sort_weight":103,"slug":104},6,"Technology",50,"technology",{"id":106,"doc_module":4,"doc_module_name":25,"category_name":107,"show_sort_weight":108,"slug":109},7,"Healthcare",40,"healthcare",{"id":111,"doc_module":4,"doc_module_name":25,"category_name":112,"show_sort_weight":113,"slug":114},8,"Research & Report",30,"research-report",{"id":116,"doc_module":4,"doc_module_name":25,"category_name":117,"show_sort_weight":118,"slug":119},9,"Religion & Spirituality",20,"religion-spirituality",{"id":118,"doc_module":4,"doc_module_name":25,"category_name":121,"show_sort_weight":118,"slug":122},"World Cup","world-cup",{"id":55,"doc_module":4,"doc_module_name":25,"category_name":124,"show_sort_weight":55,"slug":125},"Lifestyle","lifestyle",{"id":127,"doc_module":4,"doc_module_name":25,"category_name":128,"show_sort_weight":96,"slug":129},19,"General","general",{"code":4,"msg":82,"data":131},{"doc_id":79,"user_id":132,"nickname":42,"user_avatar":133,"doc_module":4,"category_id":33,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":134,"file_id":135,"file_url":136,"file_type":137,"file_size":138,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":30,"language":139,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":140,"faqs":141,"seo_title":142,"seo_description":12,"update_tm":143,"read_time":111,"preview_page_count":4},687197207639,"https://ap-avatar.wpscdn.com/davatar_a8503ba1806abce46bf441b54a3ca4cd","VIRTUAL INTERVIEW PROCESS  \nThis job aid is to assist you in the set-up of the Virtual Interview process via the MS (Microsoft) Outlook platform. By the end you will understand how to schedule the interview, with whom and what to include. There is also an SES overview of the entire process located in LEARN and linked in the Supervisor Toolkit.  \nSETTING UP THE INTERVIEW  \n1. Schedule one meeting per interview on the hiring manager and/or organizers calendar. Select MS Teams as the meeting platform.  \n2. Include the panel members and the specific candidate for each meeting invite by email address in the To: section.  \na. Please give panel members notice that their name and email will be visible to the candidates prior to the interviews. If a candidate were to email or inquiry prior to the interview please instruct and/or direct them to the organizer or hiring manager.  \n3. In the body of the meeting invite include instructions for a virtual meeting  \na. Create a template which includes a welcome, specifics about which position and department they are interviewing for ** Please see template below. Template contains links to documents please ensure the link and documents transfer to your email**  \nb. Log into DocuSign, click on Templates, and open the Shared With Me Folder to find the Authorization to Review Personnel Files and Contact References form. Click “Use” and enter in the candidate’s information. Click Send. This will immediately send an email to the candidate asking them to complete the form.  \n4. Specify that this is a virtual interview and list the ground rules  \ni. Cameras must be on for the entirety of the interview.  \nii. Specify that the MS Teams platform can be accessed from the link in the email and potential schedule a trial run meeting with the candidate rather than a confirmation phone call to ensure that things are working on both sides  \n5. Provide a contact person for questions, concerns or changes and send  \n6. After creating and sending out the meeting, go into the meeting invite and select meeting options  \na. Under “Who Can Bypass the Lobby”, select “only me”  \nb. Under “Always let callers bypass the Lobby” select “No”  \nc. Under “Announce when callers join or leave” select “yes”  \nd. Under “who can present” select “everyone”  \nINTERVIEW DAY  \n1. Open the meeting in the MS Team App by wither clicking on the MS Teams Link in the meeting invite or when you are in teams clicking on your calendar, finding the appropriate meeting and selecting join.  \n2. Ensure that everyone included in the invite is able to log on successfully. The candidate should be in awaiting room while the interview panel is getting prepared.  \na. Please ensure everyone’s camera and sound is working properly  \nb. Ensure everyone has the digital interview rating sheet for the specific interviewee  \ni. Each interviewee should have a separate form filled out by each panel member  \nii. All of the forms must be fully filled out and returned to HRB and/or stored for auditing purposes  \nc. Once the panel is ready and coordinated, please invite the candidate into the main room  \n3. Welcome the candidate to the interview  \na. Reiterate the Department, branch and position interviewing for  \nb. Introduce the panel with name, title and branch  \nc. Review the interview protocols and explain process  \ni. Introduce practical exercise if applicable  \nii. Introduce questions and the cadence  \niii. Clarify that the group chat can be seen by all panel and candidates  \n4. Present the Interview questions  \na. Prior to the official start of the interview, please have one panel member share their screen with all of the interview questions visible in a Word document. Please allow the candidate 15 minutes to review and take notes. Once the 15 minutes has passed, the panel member can stop screen sharing and the candidate will no longer have access to view the questions.  \n5. Start the interview process with each panel member taking turns reading each question ","cbCaivmWU4wAaFyO","https://ap.wps.com/l/cbCaivmWU4wAaFyO","pdf",620563,"English","# Setting up the Interview\n# Interview Day\n# Email Template","[{\"question\":\"How do I schedule a virtual interview using MS Teams?\",\"answer\":\"Schedule one meeting per interview on the hiring manager and/or organizer calendar and select MS Teams as the meeting platform.\"},{\"question\":\"What should I include in the meeting invite for panel members and the candidate?\",\"answer\":\"Add panel members and the specific candidate in the To section by email, notify them that names and emails are visible, and include virtual meeting instructions in the body including the provided template details.\"},{\"question\":\"What are the key interview-day requirements for the virtual session?\",\"answer\":\"Have everyone join successfully with cameras and sound working, ensure each panel member has the correct digital interview rating sheet, invite the candidate to the main room once ready, and review interview questions via screen sharing with a 15-minute candidate note-taking window.\"}]","Virtual Interview Process | PDF",1790364138]