[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-seo-488738-105":3,"detail-sidebar-cat-0-en-105":81,"doc-detail-488738-en":130},{"code":4,"msg":5,"data":6},0,"ok",{"site_id":7,"language":8,"slug":9,"title":10,"keywords":11,"description":12,"schema_data":13,"social_meta":74,"head_meta":76,"extra_data":78,"updated_unix":80},105,"en","using-microsoft-365-for-managing-projects-part-1-learner-december-2025","Using Microsoft 365 for Managing Projects Part 1 - Learner December 2025","","Learner-focused guide for structuring and running university project teams using Microsoft 365. Covers setting up Microsoft Teams, choosing between team and channel-style spaces, enabling guest access, and managing storage across Teams, OneDrive, and SharePoint. Explains collaboration tools and communication apps, including tags/mentions, notification control, Viva Engage, Copilot meeting summarization, and OneNote documentation. Includes real scenario content for planning an office party with roles, channels, tasks, milestones, and an outline of project stages.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/document/","Document",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/document/exam/","Exam",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/document/using-microsoft-365-for-managing-projects-part-1-learner-december-2025/488738/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/using-microsoft-365-for-managing-projects-part-1-learner-december-2025/488738.png","ImageObject",300,407,{"name":42,"@type":43},"dabgoudw","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-11-03","2026-10-01",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",5,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"How should learners structure a project team in Microsoft Teams?","Question",{"text":63,"@type":64},"Learners should set up the team structure in Teams, decide between team/channel/group chat approaches, and use governance practices such as naming conventions and tagging. The guide also includes configuring guest access and organizing storage across Teams, OneDrive, and SharePoint.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"What collaboration and communication tools are covered?",{"text":68,"@type":64},"The document covers posts, chats, video and audio calls, tag/mention usage, notification management to reduce overload, Viva Engage, and using Copilot to summarize meetings. It also addresses how to choose among meeting formats such as meeting, webinar, or town hall.",{"name":70,"@type":61,"acceptedAnswer":71},"What project stages and planning elements are included in the course scenario?",{"text":72,"@type":64},"The scenario outlines identifying needs, feasibility study, and project strategy, then planning with work breakdown structures, task scheduling, resource allocation, risk management, and a communication plan. It continues through execution, monitoring and control, and closure, with tasks and milestones for an office party.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},488738,1792163032,{"code":4,"msg":82,"data":83},"success",[84,88,92,95,99,104,109,114,119,122,126],{"id":22,"doc_module":4,"doc_module_name":25,"category_name":85,"show_sort_weight":86,"slug":87},"Story & Novel",90,"story-novel",{"id":26,"doc_module":4,"doc_module_name":25,"category_name":89,"show_sort_weight":90,"slug":91},"Literature",80,"literature",{"id":33,"doc_module":4,"doc_module_name":25,"category_name":29,"show_sort_weight":93,"slug":94},70,"exam",{"id":55,"doc_module":4,"doc_module_name":25,"category_name":96,"show_sort_weight":97,"slug":98},"Comic",60,"comic",{"id":100,"doc_module":4,"doc_module_name":25,"category_name":101,"show_sort_weight":102,"slug":103},6,"Technology",50,"technology",{"id":105,"doc_module":4,"doc_module_name":25,"category_name":106,"show_sort_weight":107,"slug":108},7,"Healthcare",40,"healthcare",{"id":110,"doc_module":4,"doc_module_name":25,"category_name":111,"show_sort_weight":112,"slug":113},8,"Research & Report",30,"research-report",{"id":115,"doc_module":4,"doc_module_name":25,"category_name":116,"show_sort_weight":117,"slug":118},9,"Religion & Spirituality",20,"religion-spirituality",{"id":117,"doc_module":4,"doc_module_name":25,"category_name":120,"show_sort_weight":117,"slug":121},"World Cup","world-cup",{"id":123,"doc_module":4,"doc_module_name":25,"category_name":124,"show_sort_weight":123,"slug":125},10,"Lifestyle","lifestyle",{"id":127,"doc_module":4,"doc_module_name":25,"category_name":128,"show_sort_weight":55,"slug":129},19,"General","general",{"code":4,"msg":82,"data":131},{"doc_id":79,"user_id":132,"nickname":42,"user_avatar":133,"doc_module":4,"category_id":33,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":134,"file_id":135,"file_url":136,"file_type":137,"file_size":138,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":139,"language":140,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":141,"faqs":142,"seo_title":143,"seo_description":12,"update_tm":144,"read_time":145,"preview_page_count":4},3985747860484,"https://ap-avatar.wpscdn.com/davatar_276721f389ce27ea32af1340a28f341c","Using Microsoft 365 for Managing Projects Part 1  \nDecember 2025  \nContents  \nStructuring a new Microsoft Team: ........................................................................................................................ 4  \nTeam or Channel or Group Chat? ....................................................................................................................... 4  \nGuest Access-People not in the University ........................................................................................................ 5  \nFile storage in Teams, One Drive and Share Point ................................................................................................. 5  \nUse the command box to find messages, people and files ................................................................................... 5  \nApps for Communication and Collaboration: .......................................................................................................... 6  \nPosts, chats, video and audio calls ...................................................................................................................... 6  \nUse Tags and @Mentions .................................................................................................................................. 6  \nFocus-Manage notifications and content overload ............................................................................................ 8  \nViva Engage ...................................................................................................................................................... 8  \nUsing Copilot for Summarising Meetings ............................................................................................................ 8  \nMeeting, Webinar or Town Hall? ........................................................................................................................ 9  \nOneNote-Document the Project ....................................................................................................................... 9  \nCollaborating on documents in real-time.......................................................................................................... 10  \nLoop Components ........................................................................................................................................... 10  \nWhiteboard .................................................................................................................................................... 10  \nList of Apps for Task and Project Management: .................................................................................................... 11  \nFurther Online Learning: ..................................................................................................................................... 11  \nLinkedIn Learning: Choose the Right Tool for the Job ........................................................................................ 11  \nLinkedIn Learning at Cambridge Hub ................................................................................................................ 11  \nCourse Objectives  \nBy the end of this session, you will be able to structure a project team in Teams, collaborate using core apps, and apply governance practices like naming conventions and tagging.  \n\n|  |  |\n| --- | --- |\n| Scenario: Planning for an Office Party\u003Cbr>Project Goal: Plan a university wide event.\u003Cbr>• List the Team Roles:\u003Cbr>o Project Manager\u003Cbr>o Activity Coordinator(s)\u003Cbr>o Entertainment Coordinator(s)\u003Cbr>o Music Coordinator\u003Cbr>o Venue Coordinator\u003Cbr>o Equipment Coordinator\u003Cbr>o Catering Coordinator\u003Cbr>o Recruit MC and scripting of speeches\u003Cbr>o Publicity Coordinator\u003Cbr>o UTBS Bookings Admin\u003Cbr>• List the Teams Channels\u003Cbr>o Project Manager\u003Cbr>o Activity Coordinator(s)\u003Cbr>o Entertainment Coordinator(s)\u003Cbr>o Music Coordinator\u003Cbr>o Venue Coordinator\u003Cbr>o Equipment Coordinator\u003Cbr>o Catering Coordinator","cbCaiqfyywXVXttR","https://ap.wps.com/l/cbCaiqfyywXVXttR","pdf",816928,11,"English","# Structuring a new Microsoft Team\n## Team or Channel or Group Chat?\n## Guest Access-People not in the University\n## File storage in Teams, One Drive and Share Point\n## Use the command box to find messages, people and files\n# Apps for Communication and Collaboration\n## Posts, chats, video and audio calls\n## Use Tags and @Mentions\n## Focus-Manage notifications and content overload\n## Viva Engage\n## Using Copilot for Summarising Meetings\n## Meeting, Webinar or Town Hall?\n# OneNote-Document the Project\n## Collaborating on documents in real-time\n## Loop Components\n## Whiteboard\n# List of Apps for Task and Project Management\n## Further Online Learning","[{\"question\":\"How should learners structure a project team in Microsoft Teams?\",\"answer\":\"Learners should set up the team structure in Teams, decide between team/channel/group chat approaches, and use governance practices such as naming conventions and tagging. The guide also includes configuring guest access and organizing storage across Teams, OneDrive, and SharePoint.\"},{\"question\":\"What collaboration and communication tools are covered?\",\"answer\":\"The document covers posts, chats, video and audio calls, tag/mention usage, notification management to reduce overload, Viva Engage, and using Copilot to summarize meetings. It also addresses how to choose among meeting formats such as meeting, webinar, or town hall.\"},{\"question\":\"What project stages and planning elements are included in the course scenario?\",\"answer\":\"The scenario outlines identifying needs, feasibility study, and project strategy, then planning with work breakdown structures, task scheduling, resource allocation, risk management, and a communication plan. It continues through execution, monitoring and control, and closure, with tasks and milestones for an office party.\"}]","Using Microsoft 365 for Managing Projects Part 1 - Learner December 2025 | PDF",1790816890,28]