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It also covers outreach for multiple builder bids, assembling a complete Combined Tender Package, formal document transmittals, and managing tender changes and bidder questions with timely, written communications.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/document/","Document",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/document/research-report/","Research & Report",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/document/tender-process-checklist/662497/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/tender-process-checklist/662497.png","ImageObject",300,407,{"name":42,"@type":43},"Aditya","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-10-30","2026-10-28",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",5,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"How should the owner prepare the project files before starting tender work?","Question",{"text":63,"@type":64},"Create a copy of the “Sample Project” folder for the new project, keep all project files in that same folder, save it on the computer hard drive, and maintain regular backup copies.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"What information must be provided to the architect for design drawings?",{"text":68,"@type":64},"Provide structure size and configuration, preferred construction material choices, and decide key construction options such as roofing type, whether fireplaces are included, decking/patio material, perimeter sidewalks, shelving type, and any other needed specifics.",{"name":70,"@type":61,"acceptedAnswer":71},"What should be included in the Combined Tender Package and how should changes be handled during the tender?",{"text":72,"@type":64},"Include the edited Construction Manual, the project’s Design Drawings, and the Typical Construction Details in both hard copy and PDF. If any changes occur during the tender period (including bid close date), notify all bidders formally in writing and distribute answers to questions quickly without changing expectations without informing bidders.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},662497,1793218516,{"code":4,"msg":82,"data":83},"success",[84,88,92,96,100,105,110,114,119,122,126],{"id":22,"doc_module":4,"doc_module_name":25,"category_name":85,"show_sort_weight":86,"slug":87},"Story & Novel",90,"story-novel",{"id":26,"doc_module":4,"doc_module_name":25,"category_name":89,"show_sort_weight":90,"slug":91},"Literature",80,"literature",{"id":33,"doc_module":4,"doc_module_name":25,"category_name":93,"show_sort_weight":94,"slug":95},"Exam",70,"exam",{"id":55,"doc_module":4,"doc_module_name":25,"category_name":97,"show_sort_weight":98,"slug":99},"Comic",60,"comic",{"id":101,"doc_module":4,"doc_module_name":25,"category_name":102,"show_sort_weight":103,"slug":104},6,"Technology",50,"technology",{"id":106,"doc_module":4,"doc_module_name":25,"category_name":107,"show_sort_weight":108,"slug":109},7,"Healthcare",40,"healthcare",{"id":111,"doc_module":4,"doc_module_name":25,"category_name":29,"show_sort_weight":112,"slug":113},8,30,"research-report",{"id":115,"doc_module":4,"doc_module_name":25,"category_name":116,"show_sort_weight":117,"slug":118},9,"Religion & Spirituality",20,"religion-spirituality",{"id":117,"doc_module":4,"doc_module_name":25,"category_name":120,"show_sort_weight":117,"slug":121},"World Cup","world-cup",{"id":123,"doc_module":4,"doc_module_name":25,"category_name":124,"show_sort_weight":123,"slug":125},10,"Lifestyle","lifestyle",{"id":127,"doc_module":4,"doc_module_name":25,"category_name":128,"show_sort_weight":55,"slug":129},19,"General","general",{"code":4,"msg":82,"data":131},{"doc_id":79,"user_id":132,"nickname":42,"user_avatar":133,"doc_module":4,"category_id":111,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":134,"file_id":135,"file_url":136,"file_type":137,"file_size":138,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":55,"language":139,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":140,"faqs":141,"seo_title":142,"seo_description":12,"update_tm":80,"read_time":143},962085564549,"https://ap-avatar.wpscdn.com/davatar_085a072bc5b1113ac321206ff7593b45","Tender Process  \nThe most important process for a well-run project is a well-run tender. In order for your contractor to do what you want and minimize issues during construction, our tender documents need to accurately communicate your expectations.  \nSo, first and foremost, you need to make sure your expectations are well understood yourselves.  \n1) First, Create a copy of the “Sample Project” folder, which contains all the subfolders and template documents you need for a new project. Name the folder something easy to search, and keep all your project files in the same folder, always.  \n* Make sure you save the folder on your computer’s hard drive, not the desktop, and remember to make a backup copy of your project folders regularly! *  \n2) Prepare design drawings for the project, with the help of an architect. Your architect will need to know the following:  \na) Size and configuration of the structure, and your preferred construction material choices. The tender manual has several optional items in it that you need to determine for construction, and tell your architect about – for example:  \n(i) Roofing – asphalt or metal?  \n(ii) Fireplace included in each unit?  \n(iii) Wood deck or concrete patio?  \n(iv) Sidewalk around the perimeter?  \n(v) Type of shelving – plywood or coated wire?  \n(vi) Other specifics as needed.  \nb) Send them your edited “Construction Manual” and the “Typical Construction Details” booklets for reference so they know what your construction practices are expected to be, and they can incorporate that into their own drawing production.  \nc) That the project is for band housing, on reserve land, and therefore will not need to be submitted for building permit. The project does, however, need to meet current building codes.  \nd) There is no survey or site plan required. Location on site will be selected by the Band.  \ne) The address of the project, and name of the Owner.  \n3) Review your architect’s draft of the Design Drawings thoroughly for accuracy before authorizing them to proceed with the working drawing (tender) set.  \n4) Decide internally on the extent of the scope of work you want to undertake for your tender– for example, do you want this to be a:  \na) General Contractor – complete project, start to finish.  \nb) To lockup – includes foundation, framing, roofing, building wrap, window and exterior door installation, perimeter drainage, and backfill.  \nc) A specific Scope of Work, such as painting or electrical.  \nAlso, you need to decide on what date you want to close the tender. A reasonable period of time for pricing is about 3 weeks.  \n5) Edit the “Construction Manual” to reflect all of the above:  \na) Firstly, edit the CRITICALLY IMPORTANT manual sections which will always need tobe changed by the Owner, to reflect new project information, which direct the bidders on what exactly you expect them to price:  \ni) Section 2-Project Definition – include information here on the specifics of the TENDER.  \n- Include a name and contact information for whoever will be responsible for answering questions during the tender.  \n- You also should state in this section what your requirements are for the bid submittal (ie. additional documents such as proof of  \ninsurance) and what your criteria for selection will be, if anything but lowest bid.  \n- If you mean it to be a public opening, then you need to include an address and time for the bid opening, and how bids need to be submitted (ie. hard copy submitted in person or by courier, if by faxis acceptable, etc. ) .  \nii) Section 4-Scope of Work – check the lines off that you mean to include in this bid, and delete the remainder of the items on the list.  \niii) Section 6 – Project Material Schedules – double-check that the lists atthe end of the Manual include the correct information for your color scheme.  \nb) RETURN TO TABLE OF CONTENTS, right click mouse button, and UPDATE ALL HEADINGS.  \nc) Read through all of the consulting NOTES in the sidebar of the Manua","cbCaikRNnitv4TIR","https://ap.wps.com/l/cbCaikRNnitv4TIR","pdf",207867,"English","# Tender preparation\n## Create project folder structure\n## Prepare and review design drawings\n## Decide scope and tender close date\n# Edit tender documentation\n## Update Construction Manual sections\n## Update table of contents and headings\n## Review notes, print, and final check\n# Bid management\n## Request bids from builders\n## Compile Combined Tender Package\n## Transmit documents and record transmittal\n## Manage tender changes and questions","[{\"question\":\"How should the owner prepare the project files before starting tender work?\",\"answer\":\"Create a copy of the “Sample Project” folder for the new project, keep all project files in that same folder, save it on the computer hard drive, and maintain regular backup copies.\"},{\"question\":\"What information must be provided to the architect for design drawings?\",\"answer\":\"Provide structure size and configuration, preferred construction material choices, and decide key construction options such as roofing type, whether fireplaces are included, decking/patio material, perimeter sidewalks, shelving type, and any other needed specifics.\"},{\"question\":\"What should be included in the Combined Tender Package and how should changes be handled during the tender?\",\"answer\":\"Include the edited Construction Manual, the project’s Design Drawings, and the Typical Construction Details in both hard copy and PDF. If any changes occur during the tender period (including bid close date), notify all bidders formally in writing and distribute answers to questions quickly without changing expectations without informing bidders.\"}]","Tender Process - Checklist | PDF",13]