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Checklist  \nAn Illinois State Board of Education (ISBE) principal consultant will review program records for compliance with federal and state regulations during a Summer Food Service Program (SFSP) Administrative Review. The following checklist , which presents an overview of the major areas that will be evaluated, should assist in preparation for the review. Records for the entire fiscal year should be available for review.  \nForms and program requirements can be found on the ISBE Nutrition Department webpage. In addition, the U.S. Department of Agriculture’s “Introduction to the Summer Food Service Program Administration Guide” provides valuable information regarding the areas that will be reviewed.  \nCitations that were issued by ISBE during any previous site review must have been adequately addressed in the ISBE Web-Based Illinois Nutrition System (WINS) before the Administrative Review can be conducted.  \nSponsoring Organization Requirements  \n  Notification to the local health department of the intent to operate the Summer Food Service Program will be evaluated. A sample Summer Food Service Program Health Department Notification Letter is available online.  \n  Documentation of the notification to grassroots and minority organizations announcing the availability of the Summer Food Service Program must be available for review. A“Grassroots Sample Letter” Word document is available to download.  \n  Documentation that includes the date, location, agenda, and names of participants for staff training must be available for review. You can use the “SFSP Training Documentation Form” as an attendance sign-in-sheet for training.  \n  Sponsoring organizations that earn more than $100,000 in reimbursement and/or operate  \n25 or more sites must complete a Management Plan , which must be on file and available for review. See the sample \"SFSP Management Plan\" form.  \nMonitoring  \n  Documentation of Pre-Operational Visits conducted for new sites and/or previous problem sites must be available for review. Use the \"SFSP Pre-Operational Site Visit Form\"to document the visit.  \n  First two weeks visit documentation for each site will be evaluated. If a first two weeks visit was not conducted, an adequate process for waiving the visits must be documented. Seethe “SFSP First Weeks Site Visit Form.”  \n  Documentation of monitoring reviews conducted during the first four weeks of operation must be on file. The “SFSP Site Review Form” may be used to monitor.  \nMeal Service  \n  Dated menus for all meal services claimed must be on file. Required components and portion sizes are found on the USDA’s SFSP Meal Patterns webpage.  \n  If participating in the Food Distribution Program, a copy of the commodity delivery ticket must be on file.  \n  Child Nutrition (CN) labels, product formulation statements (PFS) , Nutrition Fact labels, standardized recipes and/or other crediting documentation must be available to support the nutritional contribution of the foods to the meals. This documentation will be evaluated for  \na week of menus from the review month. You may choose the week  \n  Production records and/or delivery tickets (receipts) for all meal services must be on file. A sample Production Record is available to download. You can also access Daily Menu Production Record instructions and a sample SFSP Delivery Receipt.  \n  Choose a week of menus for ISBE to review in more depth. The week must be from thereview month indicated by the state agency. The week must be Monday through Friday. Make a packet with that week’s menu, production records, Child Nutrition (CN) labels or Product Formulation Statements, and recipes. Information for all meal services must be included. Use the USDA's \"TIPS for Evaluating a Manufacturer's Product Formulation Statement\" to assist in selecting acceptable product information.  \nClaim for Reimbursement  \n  Daily meal count forms, by meal type, must be available for all sites to support the","cbCairf2EYU6pBZC","https://ap.wps.com/l/cbCairf2EYU6pBZC","pdf",96211,"English","# Sponsoring Organization Requirements\n## Notification and supporting documentation\n## Staff training documentation\n## Management plan requirement\n# Monitoring\n## Pre-operational and first-two-weeks visits\n## Monitoring reviews during first four weeks\n# Meal Service\n## Dated menus and required meal components\n## Food distribution commodity documentation\n## Nutrition documentation (CN labels/PFS/recipes)\n## Production records and delivery receipts\n# Claim for Reimbursement\n## Daily meal count forms\n# Expenditures\n## Accounting and profit/loss tracking\n## Invoice/receipt tools and cash disbursement form\n## Personnel time sheets\n## Allowable cost documentation and proof of payment\n# Site Eligibility\n## Household eligibility applications for closed-enrolled sites\n## Household eligibility applications for camps\n## Household eligibility applications for NYSP sites\n## Household eligibility applications for Upward Bound sites","[{\"question\":\"What records should be available for the SFSP Administrative Review?\",\"answer\":\"Records for the entire fiscal year should be available for review, covering all program areas evaluated by the checklist.\"},{\"question\":\"Which sponsoring organization requirements must be documented?\",\"answer\":\"The review evaluates notification to the local health department, documentation of notification to grassroots and minority organizations, staff training documentation (date, location, agenda, participants), and whether a management plan is required for larger reimbursement or site counts.\"},{\"question\":\"What documentation supports meal service and nutritional contribution?\",\"answer\":\"Dated menus for all claimed meal services, required components and portion sizes, and nutrition documentation such as Child Nutrition (CN) labels, product formulation statements (PFS), nutrition fact labels, standardized recipes, and other crediting documentation must be available.\"}]","Summer Food Service Program - Review Checklist - Illinois | PDF",1791600793]