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The document explains requirements for claim transmission timing, records retained for state audits, and how federal transportation funds must be reported as offsetting revenue within specific claim lines and non-reimbursable categories, including depreciation and debt adjustments. It also outlines how to contact funding and disbursements support and includes a detailed table of contents covering multiple transportation claim components.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/document/","Document",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/document/exam/","Exam",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/document/student-transportation-reimbursement-claim-instructions-2025-26-school-year/537574/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/student-transportation-reimbursement-claim-instructions-2025-26-school-year/537574.png","ImageObject",300,407,{"name":42,"@type":43},"awa","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-11-10","2026-10-10",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",12,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"What is the statutory transmission deadline for the state transportation claim in the 2025-26 school year instructions?","Question",{"text":63,"@type":64},"The statutory date for transmitting the claim is August 15. All claims must be received on or before August 15, 2026, and the submit button will be removed at 12:01 a.m. on August 16, 2026.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"How must federal funds used for transportation expenditures be reported on the Illinois claim?",{"text":68,"@type":64},"Federal transportation funds must be reported as offsetting revenue on the State Transportation Claim. Miles and expenditures are placed in the appropriate Non-Reimbursable categories, and the federal funds are reported in Line 19(c) Other Revenue.",{"name":70,"@type":61,"acceptedAnswer":71},"What must districts do if transportation vehicles or equipment are purchased with federal funds (at or above $2,500 per invoice)?",{"text":72,"@type":64},"The purchase must be reported on the depreciation schedule using type code “N” NonReimbursable. The offsetting revenue is then placed on Line 19(c) Other Revenue under Column D, Non-Reimbursable.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},537574,1791710115,{"code":4,"msg":82,"data":83},"success",[84,88,92,95,100,105,110,115,120,123,127],{"id":22,"doc_module":4,"doc_module_name":25,"category_name":85,"show_sort_weight":86,"slug":87},"Story & Novel",90,"story-novel",{"id":26,"doc_module":4,"doc_module_name":25,"category_name":89,"show_sort_weight":90,"slug":91},"Literature",80,"literature",{"id":33,"doc_module":4,"doc_module_name":25,"category_name":29,"show_sort_weight":93,"slug":94},70,"exam",{"id":96,"doc_module":4,"doc_module_name":25,"category_name":97,"show_sort_weight":98,"slug":99},5,"Comic",60,"comic",{"id":101,"doc_module":4,"doc_module_name":25,"category_name":102,"show_sort_weight":103,"slug":104},6,"Technology",50,"technology",{"id":106,"doc_module":4,"doc_module_name":25,"category_name":107,"show_sort_weight":108,"slug":109},7,"Healthcare",40,"healthcare",{"id":111,"doc_module":4,"doc_module_name":25,"category_name":112,"show_sort_weight":113,"slug":114},8,"Research & Report",30,"research-report",{"id":116,"doc_module":4,"doc_module_name":25,"category_name":117,"show_sort_weight":118,"slug":119},9,"Religion & Spirituality",20,"religion-spirituality",{"id":118,"doc_module":4,"doc_module_name":25,"category_name":121,"show_sort_weight":118,"slug":122},"World Cup","world-cup",{"id":124,"doc_module":4,"doc_module_name":25,"category_name":125,"show_sort_weight":124,"slug":126},10,"Lifestyle","lifestyle",{"id":128,"doc_module":4,"doc_module_name":25,"category_name":129,"show_sort_weight":96,"slug":130},19,"General","general",{"code":4,"msg":82,"data":132},{"doc_id":79,"user_id":133,"nickname":42,"user_avatar":134,"doc_module":4,"category_id":33,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":135,"file_id":136,"file_url":137,"file_type":138,"file_size":139,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":140,"language":141,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":142,"faqs":143,"seo_title":144,"seo_description":12,"update_tm":145,"read_time":146,"preview_page_count":4},3985747858093,"https://ap-avatar.wpscdn.com/davatar_3d24733baf745e90a7e4bdd5f77d97b2","STUDENT TRANSPORTATION REIMBURSEMENT CLAIM INSTRUCTIONS  \n2025-26 SCHOOL YEAR  \n(PAYABLE IN FISCAL YEAR 2027)  \n(Revised April 2026)  \nThis is a compilation of procedures and instructions, supported by rules and regulations, to assist Local Education Agencies in reporting and claiming reimbursement for student transportation  \nILLINOIS STATE BOARD OF EDUCATION Department of Funding and Disbursement Services  \n100 North First Street Springfield, Illinois 62777  \nPhone: 217-782-5256  \nFax: 217-782-3910  \n[isbe.net](isbe.net)  \nThe Use of ESSER and GEER Funds for Transportation  \nThe U.S. Department of Education has posted FAQs – Transportation about allowable uses of Elementary and Secondary School Emergency Relief (ESSER) and Governor’s Emergency Education Relief (GEER) funds by State Education Agencies and Local Education Agencies (LEAs) for transportation. The document includes information that addresses the current regional and national challenges pertaining to hiring and retaining a sufficient number of school bus drivers. These FAQs are intended to supplement the transportation-related questions in the ESSER and GEER Use of Funds Guidance published in May 2021, specifically FAQs C-4, C-7, C-9, and C- 25.  \nAs a reminder, if any federal funds are used for transportation expenditures, they must be reported as offsetting revenue on your State Transportation Claim. The miles and expenditures will be placed in the Non-Reimbursable (N/R) categories to which they apply. The federal funds used will be reported in 19(c) Other Revenue on the claim. For example, if federal funds are utilized for summer school transportation, the miles should be reported as Non-Reimbursable and expenditures will be allocated to the Non-Reimbursable category through the allocation of expenditures based on the ratio of miles driven. The revenue would be reported on 19(c) in the Non-Reimbursable category.  \nIf transportation vehicles and equipment are purchased with $2,500 or more (per invoice) with federal funds, it must be reported on the depreciation schedule as type code “N” NonReimbursable. The offsetting revenue will be placed on Line19(c) Other Revenue under Column D, Non-Reimbursable on the claim.  \nTransportation debt items (e.g., vehicles, equipment, buildings, property, etc.) that are paid off with federal funds must be adjusted on the depreciation schedule. No more depreciation can be claimed on the State Transportation Claim for these items. The offsetting revenue will be placedon Line19(c) Other Revenue under Column D, Non-Reimbursable on the claim. The district will change the type code to a “N” Non-Reimbursable. If debt is reduced, please call Funding and Disbursements for further direction.  \nIf you have questions regarding the State Transportation Claim, contact Reid Slayback at 217- 782-5256 or [rslaybac@isbe.net](rslaybac@isbe.net).  \nTABLE OF CONTENTS  \n\n| STUDENT TRANSPORTATION REIMBURSEMENT CLAIM\u003Cbr>INSTRUCTIONS | Line \\#\u003Cbr>on\u003Cbr>Claim | Page \\# |\n| --- | --- | --- |\n| General Instructions |  | 3-4 |\n| Instructions for Completing the Pupil Transportation Reimbursement Claim |  |  |\n| Regular Student Transportation-Regular School Term Only | 1-7 | 5-12 |\n|  |  |  |\n| Vocational Transportation – Regular School Term Only | 8 | 12 |\n|  |  |  |\n| Special Education Transportation | 9 | 12 |\n| Regular Mileage\u003Cbr>Vocational, Special Education, & Non-Reimbursable Mileage | 10-13 | 13-15 |\n| Allocation of Costs |  | 16-18 |\n|  |  |  |\n| Expenditures | 14-18 | 18-30 |\n| Housing Assistance and Homeless Prevention\u003Cbr>DCFS – General Education Youth in Care |  | 19-20 |\n|  |  |  |\n| Deductions | 19-20 | 30-33 |\n|  |  |  |\n| Total Direct and Indirect Costs | 21-23 | 33 |\n|  |  |  |\n| Instructions for Completing the Resident Student Transported Worksheet (A) |  | 34-38 |\n|  |  |  |\n| Eligibility Criteria for Reimbursement of Curriculum-Related Field Trips (B) |  | 39-40 |\n|  |  |  |\n| Definitions (C) |  | 41-45 |\n|  |  |  |\n| Non-Reimbursable Expen","cbCaijwdkGqmozq3","https://ap.wps.com/l/cbCaijwdkGqmozq3","pdf",839608,101,"English","# General Instructions\n## Instructions for Completing the Pupil Transportation Reimbursement Claim\n## Regular Student Transportation-Regular School Term Only\n## Vocational Transportation – Regular School Term Only\n## Special Education Transportation\n## Allocation of Costs\n## Expenditures\n## Housing Assistance and Homeless Prevention\n## Deductions\n## Total Direct and Indirect Costs\n## Resident Student Transported Worksheet (A)\n## Curriculum-Related Field Trips Eligibility Criteria (B)\n## Definitions (C)\n## Non-Reimbursable Expenditures (D)\n## Reporting Regular Education Prekindergarten Students (E)\n## Transportation Administrative Rules Part 120","[{\"question\":\"What is the statutory transmission deadline for the state transportation claim in the 2025-26 school year instructions?\",\"answer\":\"The statutory date for transmitting the claim is August 15. All claims must be received on or before August 15, 2026, and the submit button will be removed at 12:01 a.m. on August 16, 2026.\"},{\"question\":\"How must federal funds used for transportation expenditures be reported on the Illinois claim?\",\"answer\":\"Federal transportation funds must be reported as offsetting revenue on the State Transportation Claim. Miles and expenditures are placed in the appropriate Non-Reimbursable categories, and the federal funds are reported in Line 19(c) Other Revenue.\"},{\"question\":\"What must districts do if transportation vehicles or equipment are purchased with federal funds (at or above $2,500 per invoice)?\",\"answer\":\"The purchase must be reported on the depreciation schedule using type code “N” NonReimbursable. The offsetting revenue is then placed on Line 19(c) Other Revenue under Column D, Non-Reimbursable.\"}]","STUDENT TRANSPORTATION REIMBURSEMENT CLAIM INSTRUCTIONS - 2025-26 SCHOOL YEAR | PDF",1791604956,255]