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Covers required reporting for mandated PreK-12 immunizations by specific grade levels, plus special education handling by home or sending school. Explains IWAS account and access authorization, user roles and responsibilities, and the approval workflow for entering, editing, approving, returning, and printing school or district summaries within annual submission timelines.",{"@graph":69,"@context":122},[70,84,105],{"@type":71,"itemListElement":72},"BreadcrumbList",[73,77,79,82],{"item":74,"name":75,"@type":76,"position":8},"https://docshare.wps.com","Home","ListItem",{"item":78,"name":9,"@type":76,"position":14},"https://docshare.wps.com/document/",{"item":80,"name":35,"@type":76,"position":81},"https://docshare.wps.com/document/healthcare/",3,{"item":83,"name":65,"@type":76,"position":19},"https://docshare.wps.com/document/student-health-data-immunization-system-iwas-electronic-submission-user-guide/536599/",{"url":83,"name":65,"@type":85,"image":86,"author":91,"headline":65,"publisher":94,"fileFormat":97,"inLanguage":63,"description":67,"dateModified":98,"datePublished":99,"encodingFormat":97,"isAccessibleForFree":100,"interactionStatistic":101},"DigitalDocument",{"url":87,"@type":88,"width":89,"height":90},"https://docshare.wps.com/thumbnails/student-health-data-immunization-system-iwas-electronic-submission-user-guide/536599.png","ImageObject",300,407,{"name":92,"@type":93},"Aran","Person",{"url":74,"name":95,"@type":96},"DocShare","Organization","application/pdf","2026-11-09","2026-10-10",true,{"@type":102,"interactionType":103,"userInteractionCount":34},"InteractionCounter",{"@type":104},"ViewAction",{"@type":106,"mainEntity":107},"FAQPage",[108,114,118],{"name":109,"@type":110,"acceptedAnswer":111},"What is IWAS and why must schools submit immunization data through it?","Question",{"text":112,"@type":113},"IWAS is a secure Internet connection used by the Illinois State Board of Education (ISBE) to collect immunization/health examination data. PreK-12 compliance requires completing and submitting the online survey each calendar year.","Answer",{"name":115,"@type":110,"acceptedAnswer":116},"Which immunizations and grade levels must be reported?",{"text":117,"@type":113},"Counts for polio, DTP/DTaP/Td, Tdap, measles, rubella, mumps, hepatitis B, Hib, varicella, pneumococcal, and meningococcal must be reported for specific grade levels required by law. Hepatitis B includes PreK and grades 6-12; Hib and pneumococcal include PreK; meningococcal includes grades 6, 7, 8, 9, and 12.",{"name":119,"@type":110,"acceptedAnswer":120},"How do user roles affect who can enter, edit, and approve immunization submissions?",{"text":121,"@type":113},"A role’s IWAS user level controls permissions. The document author can enter/edit and submit for approval; after submission, editing is restricted unless disapproved and returned by the school administrator or RCDT administrator. The RCDT administrator reviews and submits school-level reports to ISBE, while ISBE administrators are reserved for qualified ISBE personnel.","https://schema.org",{"og:url":83,"og:type":124,"og:title":65,"og:site_name":95,"og:description":67},"article",{"robots":126,"canonical":83},"index,follow",{"doc_id":128,"site_id":62},536599,1791656908,{"code":4,"msg":5,"data":131},{"doc_id":128,"user_id":132,"nickname":92,"user_avatar":133,"doc_module":4,"category_id":34,"category_name":35,"doc_title":65,"doc_description":67,"doc_content":134,"file_id":135,"file_url":136,"file_type":137,"file_size":138,"view_count":34,"is_deleted":4,"is_public":8,"is_downloadable":8,"audit_status":8,"page_count":56,"language":139,"language_code":63,"site_id":62,"html_lang":63,"table_of_contents":140,"faqs":141,"seo_title":142,"seo_description":67,"update_tm":143,"read_time":144,"preview_page_count":4},137455076865,"https://ap-avatar.wpscdn.com/davatar_29158cc5080c5b710cf443261637dec0","Student Health Data:  \nImmunization System  \nIWAS Electronic Submission User Guide  \nIllinois State Board of Education  \nRevised August 2021  \nTable of Contents  \n\n| Section | Page |\n| --- | --- |\n| Introduction | 1 |\n| About the Counts | 1 |\n| Special Education Students | 1 |\n| IWAS User Access | 2 |\n| How to Get Started in IWAS | 3 |\n| How to Approve or Return Data for Corrections | 11 |\n| How to Print School/District Summaries | 13 |\n| Data Submission Hierarchy | 15 |\n| Who is Responsible for Providing Immunization Data? | 16 |\n\nIntroduction  \nIllinois State Board of Education (ISBE) collects immunization/health examination data via a secure connection over the Internet known as Web Application Security (IWAS) System. Immunization/health examination are required of all children PreK-12 as per compliance with PA 097-0910 (105 ILCS 5/27- 8.1) (from Ch. 122, par. 27-8.1) . Please complete the online survey providing immunization and physical examination data as of October 15, or an earlier exclusion date established by your district/school, and submit the completed survey to ISBE by November 15 of each calendar year.  \nAbout the Counts  \nAll student counts for polio, DTP/DTaP/Td, Tdap, measles, rubella, mumps, hepatitis B, Hib, varicella (chickenpox), pneumococcal, and meningococcal are to be reported for the specific grade levels required by law to be immunized. For hepatitis B, report immunization data for PreK and grades 6-12 students in your school. For Hib and Pneumococcal, report the data for PreK children in your school. For Meningococcal, report the data for Grade 6, Grade 7, Grade 8, Grade 9, and Grade 12 in your school. If you have questions about doses and intervals, refer to the “Immunizations and Compliance with State Law” document on the “Health Requirements/Student Health Data” webpage  \n([http://www.isbe.net/research/htmls/immunization.htm](http://www.isbe.net/research/htmls/immunization.htm)).  \nSpecial Education Students  \nSpecial education students should be reported by the home or sending school. For more information, please see “Who is Responsible for Providing Immunization Data?” on pages 16 and 17.  \nIWAS User Access  \nThe Student Health Data: Immunization System has multiple-level users, as defined by the IWAS System. Your role will be governed by the IWAS user level assigned to you. RCDT Administrators will be granted automatic access to the Student Health Data: Immunization System. Please consult the IWAS user guide located on the IWAS home page here.  \nDocument Author–this is typically your lowest level user (i.e., Clerk, Secretary, Nurse, etc.) . The Document Author has the ability to enter and/or edit immunization information and to submit it to the school principal for public schools or the RCDT Administrator for nonpublic schools for approval. Once submitted, the Document Author will no longer be able to enter or edit data unless the data have been disapproved by the School Administrator or RCDT Administrator (district superintendent) .  \nSchool Administrator–this level is typically assigned to public school principals. The School Administrator has the ability to enter and/or edit immunization information and submit it to the RCDT Administrator (district superintendent) for approval. Once the data have been submitted, the School Administrator will no longer be able to enter or edit data unless the data have been disapproved by the RCDT Administrator (district superintendent) .  \nDistrict Document Author–this level is typically assigned to a public school district level clerk who is responsible for submitting data for multiple schools within a district. Once school data have been submitted, the District Document Author will no longer be able to enter or edit data for that school unless the data have been disapproved and returned by the RCDT Administrator (district superintendent) .  \nRCDT Administrator–this level is typically assigned to public school district superintendents and nonpublic school ","cbCaif9YRE6QPjYi","https://ap.wps.com/l/cbCaif9YRE6QPjYi","pdf",1903669,"English","# Introduction\n## About the Counts\n## Special Education Students\n## IWAS User Access\n## How to Get Started in IWAS\n## How to Approve or Return Data for Corrections\n## How to Print School/District Summaries\n## Data Submission Hierarchy\n## Who is Responsible for Providing Immunization Data?","[{\"question\":\"What is IWAS and why must schools submit immunization data through it?\",\"answer\":\"IWAS is a secure Internet connection used by the Illinois State Board of Education (ISBE) to collect immunization/health examination data. PreK-12 compliance requires completing and submitting the online survey each calendar year.\"},{\"question\":\"Which immunizations and grade levels must be reported?\",\"answer\":\"Counts for polio, DTP/DTaP/Td, Tdap, measles, rubella, mumps, hepatitis B, Hib, varicella, pneumococcal, and meningococcal must be reported for specific grade levels required by law. Hepatitis B includes PreK and grades 6-12; Hib and pneumococcal include PreK; meningococcal includes grades 6, 7, 8, 9, and 12.\"},{\"question\":\"How do user roles affect who can enter, edit, and approve immunization submissions?\",\"answer\":\"A role’s IWAS user level controls permissions. The document author can enter/edit and submit for approval; after submission, editing is restricted unless disapproved and returned by the school administrator or RCDT administrator. The RCDT administrator reviews and submits school-level reports to ISBE, while ISBE administrators are reserved for qualified ISBE personnel.\"}]","Student Health Data - Immunization System - IWAS Electronic Submission User Guide | PDF",1791602975,48]