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Covers eligibility and annual submission timelines, defines IWAS multi-level user roles and editing/submission permissions, and explains how to obtain account access and authorization. Provides step-by-step instructions to navigate system listings, select the appropriate reporting option and school/facility view, and complete dental data entry while using Save and Next correctly to prevent data loss.",{"@graph":69,"@context":122},[70,84,105],{"@type":71,"itemListElement":72},"BreadcrumbList",[73,77,79,82],{"item":74,"name":75,"@type":76,"position":8},"https://docshare.wps.com","Home","ListItem",{"item":78,"name":9,"@type":76,"position":14},"https://docshare.wps.com/document/",{"item":80,"name":35,"@type":76,"position":81},"https://docshare.wps.com/document/healthcare/",3,{"item":83,"name":65,"@type":76,"position":19},"https://docshare.wps.com/document/student-health-data-dental-system-iwas-electronic-submission-user-guide/536539/",{"url":83,"name":65,"@type":85,"image":86,"author":91,"headline":65,"publisher":94,"fileFormat":97,"inLanguage":63,"description":67,"dateModified":98,"datePublished":99,"encodingFormat":97,"isAccessibleForFree":100,"interactionStatistic":101},"DigitalDocument",{"url":87,"@type":88,"width":89,"height":90},"https://docshare.wps.com/thumbnails/student-health-data-dental-system-iwas-electronic-submission-user-guide/536539.png","ImageObject",300,407,{"name":92,"@type":93},"Mimi","Person",{"url":74,"name":95,"@type":96},"DocShare","Organization","application/pdf","2026-11-09","2026-10-10",true,{"@type":102,"interactionType":103,"userInteractionCount":29},"InteractionCounter",{"@type":104},"ViewAction",{"@type":106,"mainEntity":107},"FAQPage",[108,114,118],{"name":109,"@type":110,"acceptedAnswer":111},"Who can enter and edit dental data in the Student Health Data: Dental System, and when do they lose edit rights?","Question",{"text":112,"@type":113},"The Document Author and School Administrator can enter and/or edit dental information initially. After submitting for approval, they can no longer edit unless disapproved and returned by the higher-level administrator (RCDT Administrator or district superintendent).","Answer",{"name":115,"@type":110,"acceptedAnswer":116},"What are the annual deadlines for completing and submitting the dental examination data survey?",{"text":117,"@type":113},"Complete the online survey of dental examination data as of May 15 and submit the completed survey to ISBE by June 30 of each calendar year.",{"name":119,"@type":110,"acceptedAnswer":120},"How do you start using IWAS to access the Student Health Data: Dental System if you already have an IWAS account?",{"text":121,"@type":113},"Log on to IWAS, use System Listing to open My Systems, select “Student Health Data-Dental” under “Reporting, Annual,” then choose the relevant school link to reach the data entry screens.","https://schema.org",{"og:url":83,"og:type":124,"og:title":65,"og:site_name":95,"og:description":67},"article",{"robots":126,"canonical":83},"index,follow",{"doc_id":128,"site_id":62},536539,1791656908,{"code":4,"msg":5,"data":131},{"doc_id":128,"user_id":132,"nickname":92,"user_avatar":133,"doc_module":4,"category_id":34,"category_name":35,"doc_title":65,"doc_description":67,"doc_content":134,"file_id":135,"file_url":136,"file_type":137,"file_size":138,"view_count":29,"is_deleted":4,"is_public":8,"is_downloadable":8,"audit_status":8,"page_count":139,"language":140,"language_code":63,"site_id":62,"html_lang":63,"table_of_contents":141,"faqs":142,"seo_title":143,"seo_description":67,"update_tm":144,"read_time":145,"preview_page_count":4},2336477974920,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","Student Health Data:  \nDental System  \nIWAS Electronic Submission User Guide  \nIllinois State Board of Education Revised March 2025  \nTable of Contents  \nSection Page  \nIntroduction 3  \nIWAS User Access 4  \nHow to Get Started in IWAS 5  \nHow to Approve or Return Data for Corrections 14  \nHow to Print School/District Summaries 15  \nData Submission Hierarchy 17  \nIntroduction  \nIllinois State Board of Education (ISBE) collects dental examination data online via a secure connection over the Internet known as the Web Application Security (IWAS) System. Dental examinations are applicable only to children attending kindergarten and grades 2, 6, 9. Please complete the online survey of dental examination data as of May 15 and submit the completed survey to ISBE by June 30 of each calendar year.  \nIWAS User Access  \nThe Student Health Data: Dental System has multiple-level users, as defined by the IWAS System. Your role will be governed by the IWAS user level assigned to you. RCDT Administrators will be granted automatic access to the Student Health Data: Dental System. Please consult the IWAS user guide located on the IWAS home page here.  \nDocument Author–this is typically your lowest level user (i.e., Clerk, Secretary, Nurse, etc.) . The Document Author has the ability to enter and/or edit dental information and to submit it to the school principal for public schools, or the RCDT Administrator for nonpublic schools, for approval. Once submitted, the Document Author will no longer be able to enter or edit data unless the data have been disapproved by the School Administrator or RCDT Administrator (district superintendent) .  \nSchool Administrator–this level is typically assigned to public school principals. The School Administrator has the ability to enter and/or edit dental information and submit it to the RCDT Administrator (district superintendent) for approval. Once the data have been submitted, the School Administrator will no longer be able to enter or edit data unless the data have been disapproved by the RCDT Administrator (district superintendent) .  \nDistrict Document Author–this level is typically assigned to a public school district-level clerk who is responsible for submitting data for multiple schools within a district. Once school data have been submitted, the District Document Author will no longer be able to enter or edit data for that school, unless the data have been disapproved and returned by the RCDT Administrator (district superintendent) .  \nRCDT Administrator–this level is typically assigned to public school district superintendents and nonpublic school principals/administrators. The RCDT Administrator is responsible for review and submission of school-level reports to ISBE.  \nISBE Administrator–this level is reserved for qualified ISBE personnel.  \nHow to Get Started in IWAS  \nYou will need an IWAS account to be able to access the Student Health Data: Dental System.  \nIf you do not have an existing IWAS account, please register for one by accessing the IWAS home page through the IWAS link on the ISBE home page ([www.isbe.net](www.isbe.net)).  \nOnce you have an IWAS account, you will need to request access to the Student Health Data: Dental System. Instructions for obtaining authorization are included in the IWAS User Guide, which is located on the IWAS home page. Please contact the ISBE Helpdesk at [helpdesk@isbe.net](helpdesk@isbe.net) or (217) 558-3600 if you need assistance.  \nIf you have an existing IWAS account with access to the Student Health Data: Dental System, you are ready to proceed. The following steps provide guidance on how to access the Student Health Data: Dental System.  \nTo begin, log on to IWAS with your username and password:  \nClicking on “System Listing” will take you to the My Systems page.  \nFrom here, select “Student Health Data-Dental,” which is under the category of “Reporting, Annual.”  \nNote: If you do not see the “Student Health Data – Dental” option, please contact the ISBE He","cbCaih557AXNWq0S","https://ap.wps.com/l/cbCaih557AXNWq0S","pdf",901575,18,"English","# Introduction\n# IWAS User Access\n## How to Get Started in IWAS\n# How to Approve or Return Data for Corrections\n# How to Print School/District Summaries\n# Data Submission Hierarchy","[{\"question\":\"Who can enter and edit dental data in the Student Health Data: Dental System, and when do they lose edit rights?\",\"answer\":\"The Document Author and School Administrator can enter and/or edit dental information initially. After submitting for approval, they can no longer edit unless disapproved and returned by the higher-level administrator (RCDT Administrator or district superintendent).\"},{\"question\":\"What are the annual deadlines for completing and submitting the dental examination data survey?\",\"answer\":\"Complete the online survey of dental examination data as of May 15 and submit the completed survey to ISBE by June 30 of each calendar year.\"},{\"question\":\"How do you start using IWAS to access the Student Health Data: Dental System if you already have an IWAS account?\",\"answer\":\"Log on to IWAS, use System Listing to open My Systems, select “Student Health Data-Dental” under “Reporting, Annual,” then choose the relevant school link to reach the data entry screens.\"}]","Student Health Data - Dental System IWAS Electronic Submission User Guide | PDF",1791602862,45]