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It defines enrollment matching logic (Home/Serving RCDTS, school year), required handling for exit scenarios, and constraints for promotion, retention, or graduation outcomes. The guide also specifies college-course assignment criteria for dual credit, including enrollment date overlap, entry grade/level, and mandatory IPEDS, followed by comprehensive validation rules for term coding and course-related data elements such as state codes and course credit ranges.",{"@graph":69,"@context":122},[70,84,105],{"@type":71,"itemListElement":72},"BreadcrumbList",[73,77,79,82],{"item":74,"name":75,"@type":76,"position":8},"https://docshare.wps.com","Home","ListItem",{"item":78,"name":9,"@type":76,"position":14},"https://docshare.wps.com/document/",{"item":80,"name":20,"@type":76,"position":81},"https://docshare.wps.com/document/exam/",3,{"item":83,"name":65,"@type":76,"position":19},"https://docshare.wps.com/document/student-course-assignment-v2-data-validation-and-data-fields/537650/",{"url":83,"name":65,"@type":85,"image":86,"author":91,"headline":65,"publisher":94,"fileFormat":97,"inLanguage":63,"description":67,"dateModified":98,"datePublished":99,"encodingFormat":97,"isAccessibleForFree":100,"interactionStatistic":101},"DigitalDocument",{"url":87,"@type":88,"width":89,"height":90},"https://docshare.wps.com/thumbnails/student-course-assignment-v2-data-validation-and-data-fields/537650.png","ImageObject",300,407,{"name":92,"@type":93},"kopisore","Person",{"url":74,"name":95,"@type":96},"DocShare","Organization","application/pdf","2026-11-10","2026-10-10",true,{"@type":102,"interactionType":103,"userInteractionCount":34},"InteractionCounter",{"@type":104},"ViewAction",{"@type":106,"mainEntity":107},"FAQPage",[108,114,118],{"name":109,"@type":110,"acceptedAnswer":111},"What enrollment fields must match to add or update a Student Course Assignment record?","Question",{"text":112,"@type":113},"The SIS enrollment record must have Home RCDTS matching the Student Course Assignment Home RCDTS, Serving RCDTS matching, and School Year matching. The Enrollment Exit/Withdrawal Type code must not equal Code 99 (Erroneous Enrollment).","Answer",{"name":115,"@type":110,"acceptedAnswer":116},"What must Grade 3-12 students submit when exiting as Promotion, Retained, or Graduated?",{"text":117,"@type":113},"Students must submit Course End Date and Final Letter Grade for the exit reason. Graduated is noted as applicable for grade 11 and 12 only.",{"name":119,"@type":110,"acceptedAnswer":120},"What conditions apply when a high school student takes college courses and needs a College Course Assignment?",{"text":121,"@type":113},"A valid SIS enrollment record is required. The student must not need to be actively enrolled, but the enrollment must match Home/Serving RCDTS and have start/end dates within the student’s enrollment period. The course start must be on or after the enrollment date, and the course end must be on or before the exit enrollment date; entry grade/level must be 9-12, Dual Credit must be Yes, and IPEDS is mandatory for dual credit courses.","https://schema.org",{"og:url":83,"og:type":124,"og:title":65,"og:site_name":95,"og:description":67},"article",{"robots":126,"canonical":83},"index,follow",{"doc_id":128,"site_id":62},537650,1791710122,{"code":4,"msg":5,"data":131},{"doc_id":128,"user_id":132,"nickname":92,"user_avatar":133,"doc_module":4,"category_id":19,"category_name":20,"doc_title":65,"doc_description":67,"doc_content":134,"file_id":135,"file_url":136,"file_type":137,"file_size":138,"view_count":34,"is_deleted":4,"is_public":8,"is_downloadable":8,"audit_status":8,"page_count":139,"language":140,"language_code":63,"site_id":62,"html_lang":63,"table_of_contents":141,"faqs":142,"seo_title":143,"seo_description":67,"update_tm":144,"read_time":145,"preview_page_count":4},962090880963,"https://ap-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","Student Course Assignment V2 (and College Course Assignment)  \n• To add or update a Student Course Assignment record the student must have an enrollment record in SIS:  \no Enrollment record Home RCDTS matches Student Course Assignment record’s Home RCDTS  \no Enrollment record Serving RCDTS matches Student Course Assignment record’s Serving RCDTS  \no Enrollment record School Year matches Student Course Assignment record’s School Year  \no Enrollment Exit/Withdrawal Type code does not equal Code 99 Erroneous Enrollment  \n• Grade 3-12 students must submit Course End Date and Final Letter Grade when exiting the student as Promotion, Retained, or Graduated (grade 11 & 12 only)  . Language Code Course Was Taught In and Competency Based Education are only accepted for SY 2020 and Later.  \n• The enrolling school has the authority to evaluate the work a student completed at another school (or homeschool program) and decide to transfer or not transfer those credits in when the student enrolls  \n• For a High School student taking college course(s):  \no To add or update a College Course Assignment a record the student must have a valid enrollment record in SIS.  \no Student does not need to be actively enrolled but must have an enrollment with matching Home/Servings RCDTS codes and Start and End dates within the student’s enrollment period  \no The Student Course Start Date must be equal to or greater than the student’s Enrollment Date  \no The Student Course End Date must be equal to or less than the student’s Exit Enrollment Date  \no Student’s Entry Grade/Level must be 9-12  \no Course must be identified as Dual Credit = Yes  \no IPEDS is Mandatory for Dual Credit Courses  \n\n| Data Element | Mandatory | Data Type | Code | Value | Description | Validation Rules / Notes |\n| --- | --- | --- | --- | --- | --- | --- |\n| Term (Semester) | Mandatory | Char(2) |  |  | | |\n|  |  |  | Y1 | Year Long (Grades K-8 Only)\u003Cbr>|  |  |\n|  |  |  | Y2 | |  |  |\n|  |  |  | S1 | Semester 1 |  |  |\n|  |  |  | S2 | |  |  |\n|  |  |  | S3 | Semester Summer |  |  |\n|  |  |  | T1 | |  |  |\n|  |  |  | T2 | Trimester 2 |  |  |\n|  |  |  | T3 | |  |  |\n|  |  |  | T4 | Trimester Summer |  |  |\n|  |  |  | Q1 | |  |  |\n|  |  |  | Q2 | Quarter 2 |  |  |\n|  |  |  | Q3 | |  |  |\n|  |  |  | Q4 | Quarter 4 |  |  |\n|  |  |  | Q5 | Quarter Summer |  |  |\n\n\n| Data Element | Mandatory | Data Type | Code | Value | Description | Validation Rules / Notes |\n| --- | --- | --- | --- | --- | --- | --- |\n| State Course Code | Mandatory | Char(9) |  |  | |  |\n|  |  |  |  | Subject Area | These are 23 general content categories, each represented by a two-digit code. The Subject Areas can be found in the Illinois Course Catalog at: [https://www.isbe.net/Pages/Illinois](https://www.isbe.net/Pages/Illinois)State-Course-System.aspx . |  |\n|  |  |  |  | Course Identifier | Courses within a Subject Area are distinguished by a three-digit code immediately following the Subject Area two-digit code. “999” is reserved for courses coded as “other.” Only some numbers between 001 and 999 have been used in this system; unused numbers can accommodate new courses as these are added to the Illinois Course Catalog:\u003Cbr>[https://www.isbe.net/Pages/Illinois-State](https://www.isbe.net/Pages/Illinois-State)Course-System.aspx . |  |\n|  |  |  |  |  |  |  |\n|  |  |  |  | State Identifier | Unique number assigned by ISBE to identify a State course. |  |\n| Local Course ID | | |  |  | |  |\n| Local Course Title | | |  |  | |  |\n| Student Course Start Date | Mandatory | Char(10) | mm/dd/yyyy |  | First day of attendance for the student. | |\n| Section Number | Mandatory | VarChar(16) |  |  | |  |\n| Course Level | Mandatory | Char(2) |  |  | Indicates level of rigor for each course. |  |\n|  |  |  | 01 | Remedial | Basic or Remedial. A course focusing primarily on skills development, including literacy in language, mathematics, and the physical and |  |\n\n\n| Data Element | Mandatory | Data Type | Code | Value | Description | Val","cbCaigflMcPSK01u","https://ap.wps.com/l/cbCaigflMcPSK01u","pdf",360820,15,"English","# Student Course Assignment rules\n## Enrollment record matching requirements\n## Exit requirements for grade 3-12 students\n## College course assignment for high school students\n## Dual credit requirements and IPEDS\n## Term (Semester) data elements\n## State and course code data elements\n## Course level and credit validation","[{\"question\":\"What enrollment fields must match to add or update a Student Course Assignment record?\",\"answer\":\"The SIS enrollment record must have Home RCDTS matching the Student Course Assignment Home RCDTS, Serving RCDTS matching, and School Year matching. The Enrollment Exit/Withdrawal Type code must not equal Code 99 (Erroneous Enrollment).\"},{\"question\":\"What must Grade 3-12 students submit when exiting as Promotion, Retained, or Graduated?\",\"answer\":\"Students must submit Course End Date and Final Letter Grade for the exit reason. Graduated is noted as applicable for grade 11 and 12 only.\"},{\"question\":\"What conditions apply when a high school student takes college courses and needs a College Course Assignment?\",\"answer\":\"A valid SIS enrollment record is required. The student must not need to be actively enrolled, but the enrollment must match Home/Serving RCDTS and have start/end dates within the student’s enrollment period. The course start must be on or after the enrollment date, and the course end must be on or before the exit enrollment date; entry grade/level must be 9-12, Dual Credit must be Yes, and IPEDS is mandatory for dual credit courses.\"}]","Student Course Assignment V2 - Data Validation and Data Fields | PDF",1791605102,38]