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The schedule establishes minimum retention periods grounded in federal and Florida laws, administrative practices, and fiscal management principles, while noting agencies may retain records longer under accreditation, legal, or regulatory requirements. It also explains how to determine retention obligations, manage electronic records, distinguish retention period types, assess archival value, and apply reformatting and records volume conversion standards.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/document/","Document",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/document/research-report/","Research & Report",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/document/state-of-florida-general-records-schedule-gs7-public-schools-pre-k-12-and-adult-and-career-education-effective-june-2023/272917/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/state-of-florida-general-records-schedule-gs7-public-schools-pre-k-12-and-adult-and-career-education-effective-june-2023/272917.png","ImageObject",300,407,{"name":42,"@type":43},"Maeve","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-10-29","2026-09-15",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",22,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"What is the purpose of Florida’s General Records Schedule GS7?","Question",{"text":63,"@type":64},"It provides retention periods and disposition guidance for public records for public schools Pre-K-12 and Adult and Career Education, helping agencies apply legal and administrative requirements.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"Are the retention periods in GS7 minimums or fixed requirements?",{"text":68,"@type":64},"The schedule sets minimum retention periods. 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If you are unsure of your organization’s status as a “public agency,” consult your legal counsel and/or the Florida Attorney General’s Office for a legal opinion. The Department of State publishes the following general records schedules:  \nGS1-SL State and Local Government Agencies  \nGS2 Criminal Justice Agencies and District Medical Examiners  \nGS3 Election Records  \nGS4 Public Hospitals, Health Care Facilities and Medical Providers  \nGS5 Public Universities and Colleges  \nGS7 Public Schools Pre-K-12 and Adult and Career Education  \nGS8 Fire Departments  \nGS11 Clerks of Court  \nGS12 Property Appraisers  \nGS13 Tax Collectors  \nGS14 Public Utilities  \nGS15 Public Libraries  \nAll Florida public agencies are eligible to use the GS1-SL, which provides retention periods for the most common administrative records , such as routine correspondence and personnel, payroll, financial and legal records. General records schedules GS2 through GS15 are applicable to program records of specific functional areas, such as elections administration, tax collecting or law enforcement, each of which has unique program responsibilities and thus unique records retention requirements. The GS2 through GS15 should be used in conjunction with the GS1-SL to cover as many administrative and program records as possible.  \nThe retention periods set forth in the general records schedules are based on federal and state laws and regulations , general administrative practices and fiscal management principles. Please note that these are minimum retention periods; public agencies may retain their records longer at their discretion. In fact, certain accreditation committees may have standards that require longer retention periods. Contact your accrediting organization for more information on their requirements. In addition, federal, state or local laws and regulations regarding recordkeeping and records retention for specific agencies or specific types of records might require a longer retention than indicated in this general schedule. Agencies should be aware of all laws and regulations relating to their records and recordkeeping requirements. However, remember that a public agency is not permitted to reduce the retention periods stated in a general records schedule.  \nFor additional information on records retention and disposition, please refer to Managing Florida ’s Public Records handbook , which, along with all Florida general records schedules, is available on the Department of State’s Records Management website at [info.florida.gov/records-management/](info.florida.gov/records-management/) .  \nTABLE OF CONTENTS  \nFOREWORD ................................................................................................................................. i  \nTABLE OF CONTENTS............................................................................................................... ii  \nI. STATUTORY AUTHORITY................................................................................................ iii  \nII. DETERMINING RETENTION REQUIREMENTS .............................................................. iii  \nIII. SCHEDULING AND DISPOSITION OF PUBLIC RECORDS ........................................... iv  \nIV. DISTINGUISHING BETWEEN THE DIFFERENT TYPES OF RETENTION PERI","cbCaiiqbht3KTZeo","https://ap.wps.com/l/cbCaiiqbht3KTZeo","pdf",562054,32,"English","# General Information and Instructions\n## Foreword\n## Table of Contents\n# Statutory Authority\n## Chapters 119 and 257\n# Determining Retention Requirements\n# Scheduling and Disposition of Public Records\n# Distinguishing Between Different Types of Retention Period Requirements\n# Archival Value\n# Electronic Records\n# Factors That May Influence the Disposition of Records\n# Reformatting Standards and Requirements\n# Records Volume Conversion to Cubic Foot Measurements\n# Records Retention Schedules\n# Cross-Reference\n# Alphabetical Listing\n# Numerical Listing","[{\"question\":\"What is the purpose of Florida’s General Records Schedule GS7?\",\"answer\":\"It provides retention periods and disposition guidance for public records for public schools Pre-K-12 and Adult and Career Education, helping agencies apply legal and administrative requirements.\"},{\"question\":\"Are the retention periods in GS7 minimums or fixed requirements?\",\"answer\":\"The schedule sets minimum retention periods. 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