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The process must be completed and submitted on IWAS within 20 days after final project completion. Steps cover logging into IWAS, selecting the correct final expenditure report, entering the current fiscal year and completed work descriptions, reviewing and correcting header information, and documenting each work item’s actual cost and actual dates. Submission requires district approval and confirms approval routing to the ROE office.",{"@graph":69,"@context":122},[70,84,105],{"@type":71,"itemListElement":72},"BreadcrumbList",[73,77,79,82],{"item":74,"name":75,"@type":76,"position":8},"https://docshare.wps.com","Home","ListItem",{"item":78,"name":9,"@type":76,"position":14},"https://docshare.wps.com/document/",{"item":80,"name":20,"@type":76,"position":81},"https://docshare.wps.com/document/exam/",3,{"item":83,"name":65,"@type":76,"position":19},"https://docshare.wps.com/document/school-maintenance-grant-program-smgp-final-expenditure-report-instructions-october-2025/535635/",{"url":83,"name":65,"@type":85,"image":86,"author":91,"headline":65,"publisher":94,"fileFormat":97,"inLanguage":63,"description":67,"dateModified":98,"datePublished":99,"encodingFormat":97,"isAccessibleForFree":100,"interactionStatistic":101},"DigitalDocument",{"url":87,"@type":88,"width":89,"height":90},"https://docshare.wps.com/thumbnails/school-maintenance-grant-program-smgp-final-expenditure-report-instructions-october-2025/535635.png","ImageObject",300,407,{"name":92,"@type":93},"วิน","Person",{"url":74,"name":95,"@type":96},"DocShare","Organization","application/pdf","2026-11-09","2026-10-10",true,{"@type":102,"interactionType":103,"userInteractionCount":34},"InteractionCounter",{"@type":104},"ViewAction",{"@type":106,"mainEntity":107},"FAQPage",[108,114,118],{"name":109,"@type":110,"acceptedAnswer":111},"When must the SMGP Final Expenditure Report be completed and submitted on IWAS?","Question",{"text":112,"@type":113},"It should be completed and submitted within 20 days of final project completion.","Answer",{"name":115,"@type":110,"acceptedAnswer":116},"What key information must be entered for each work item in the expenditure report?",{"text":117,"@type":113},"For each work item, list the total actual work cost, actual start date, and actual completion date, then save the item after all required fields are completed.",{"name":119,"@type":110,"acceptedAnswer":120},"How does the submission process work after district approval?",{"text":121,"@type":113},"After clicking District Approval to submit, a green box appears indicating the report has been submitted to the ROE office for approval.","https://schema.org",{"og:url":83,"og:type":124,"og:title":65,"og:site_name":95,"og:description":67},"article",{"robots":126,"canonical":83},"index,follow",{"doc_id":128,"site_id":62},535635,1791624290,{"code":4,"msg":5,"data":131},{"doc_id":128,"user_id":132,"nickname":92,"user_avatar":133,"doc_module":4,"category_id":19,"category_name":20,"doc_title":65,"doc_description":67,"doc_content":134,"file_id":135,"file_url":136,"file_type":137,"file_size":138,"view_count":34,"is_deleted":4,"is_public":8,"is_downloadable":8,"audit_status":8,"page_count":29,"language":139,"language_code":63,"site_id":62,"html_lang":63,"table_of_contents":140,"faqs":141,"seo_title":142,"seo_description":67,"update_tm":143,"read_time":144,"preview_page_count":4},2336475104736,"https://ap-avatar.wpscdn.com/avatar/22000c4c5e0e5b17e70?x-image-process=image/resize,m_fixed,w_180,h_180&k=1786591360781797222","School Maintenance  \nGrant Program (SMGP)  \nInstructions for the Final Expenditure Report  \nOctober 2025  \nI. Final Expenditure Report Instructions  \nA. Creating and Submitting the Expenditure Report  \n1. Within 20 days of final project completion, the Final Expenditure Report should be completed and submitted on IWAS. NOTE: Grant funds are subject to the Illinois Grant Funds Recovery Act [30 ILCS 705] . Any funds not expended or legally obligated within two years after disbursement by the State shall be returned to the State Board of Education within 45 days. For grant funds that are legally obligated at the two year mark, a 90 day liquidation period will be given to fully liquidate the funds and get to final project closeout. Any grant funds not obligated within two years and expended within 90 days after the two years shall be returned to the State Board of Education within 45 days.  \n2. Log in to IWAS & go to System Listing. Under Active Grants click School Maintenance Project Grants.  \nClick here  \n3. Select Final Expenditure Reports from the screen below.  \nTo create final expenditure report, click here  \n4. Click the Final Expenditure Report under Create Documents on the Home screen.  \n5. Find and select the Grant Application for which you are creating an expenditure report.  \n6. Enter the Current Fiscal Year, along with a description of all work items that were completed with the grant. Click the Save button when complete.  \nEnter the current Fiscal Year to document the year the final expenditure report was created  \nSave when done  \nNOTE: If the final expenditure report has already been started for that application, a yellow  \nPlease note  \n7. Review the Expenditure Report Header Information on the Expenditure Report Header Page for accuracy, and if needed, make corrections using Edit Expenditure Report Header Information.  \n8. Under Expenditure Report Data click Final Work Items.  \n9. Click Open for each work item.  \nClick to open each work item and complete required information  \n10. List the Total Actual Work Cost, Actual Start Date and the Actual Completion Date. Click the Save  \nItem button when all information has been entered correctly. Complete this process for each work item.  \nComplete all fields to show actual dates and actual cost of project  \n11. Return to the Expenditure Report Header Page by clicking Grant Expenditure Report.  \n12. Click District Approval to submit. Once approved, a green box will appear at the top of the screen indicating that the expenditure report has been submitted to the ROE office for approval.","cbCaipRpKRk5V4ZN","https://ap.wps.com/l/cbCaipRpKRk5V4ZN","pdf",994495,"English","# I. Final Expenditure Report Instructions\n## A. Creating and Submitting the Expenditure Report","[{\"question\":\"When must the SMGP Final Expenditure Report be completed and submitted on IWAS?\",\"answer\":\"It should be completed and submitted within 20 days of final project completion.\"},{\"question\":\"What key information must be entered for each work item in the expenditure report?\",\"answer\":\"For each work item, list the total actual work cost, actual start date, and actual completion date, then save the item after all required fields are completed.\"},{\"question\":\"How does the submission process work after district approval?\",\"answer\":\"After clicking District Approval to submit, a green box appears indicating the report has been submitted to the ROE office for approval.\"}]","School Maintenance Grant Program (SMGP) - Final Expenditure Report Instructions - October 2025 | PDF",1791600808,15]