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Explains the statutory responsibilities, potential penalties for non-compliance, and when follow-up checks are required for time-limited permissions. Covers four check types—manual document-based, online, Employer Checking Service with PVN, and third-party provider Yoti—plus required processes for obtaining, checking, copying, retaining, and disposing of records.",{"@graph":69,"@context":122},[70,84,105],{"@type":71,"itemListElement":72},"BreadcrumbList",[73,77,79,82],{"item":74,"name":75,"@type":76,"position":8},"https://docshare.wps.com","Home","ListItem",{"item":78,"name":9,"@type":76,"position":14},"https://docshare.wps.com/document/",{"item":80,"name":20,"@type":76,"position":81},"https://docshare.wps.com/document/exam/",3,{"item":83,"name":65,"@type":76,"position":19},"https://docshare.wps.com/document/right-to-work-checks-guidance-for-completing-checks/488953/",{"url":83,"name":65,"@type":85,"image":86,"author":91,"headline":65,"publisher":94,"fileFormat":97,"inLanguage":63,"description":67,"dateModified":98,"datePublished":99,"encodingFormat":97,"isAccessibleForFree":100,"interactionStatistic":101},"DigitalDocument",{"url":87,"@type":88,"width":89,"height":90},"https://docshare.wps.com/thumbnails/right-to-work-checks-guidance-for-completing-checks/488953.png","ImageObject",300,407,{"name":92,"@type":93},"Aditya","Person",{"url":74,"name":95,"@type":96},"DocShare","Organization","application/pdf","2026-10-29","2026-10-01",true,{"@type":102,"interactionType":103,"userInteractionCount":19},"InteractionCounter",{"@type":104},"ViewAction",{"@type":106,"mainEntity":107},"FAQPage",[108,114,118],{"name":109,"@type":110,"acceptedAnswer":111},"Why does the University undertake right to work checks?","Question",{"text":112,"@type":113},"To prevent illegal working in the UK by ensuring staff have the right to work. Completing a check provides a statutory excuse against liability for a civil penalty.","Answer",{"name":115,"@type":110,"acceptedAnswer":116},"When must a right to work check be completed?",{"text":117,"@type":113},"On all potential staff members before employment or work commences. 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The changes made areas follows:  \n❖ Online right to work section updated to include issue dates and validity error message  \nWhy do we undertake right to work checks?  \nThe University has a responsibility to prevent illegal working in the UK by ensuring that our staff members have the right to work here.  \nBy undertaking a right to work check we are providing the University with a statutory excuse against liability for a civil penalty. There are serious penalties for non-compliance including:  \n❖ a civil penalty of up to £60,000 per illegal worker  \n❖ a criminal conviction carrying a prison sentence of up to five years and an unlimited fine  \n❖ not being able to sponsor migrants  \nThe Home Office have created a brief video on UK right to work checks , which you may find useful.  \nWhen to undertake a right to work check  \nChecks must be carried out on all potential staff members, regardless of their nationality, race or ethnicity and must be undertaken before employment/work commences.  \nIf an individual’s right to work is time-limited, a further follow-up check would be needed before their existing right to work comes to an end. HR will undertake any follow-up checks for substantive staff members or those paid via the hourly paid pool.  \n❖ Interview Candidates  \nThe preferred candidate will be required to send scanned copies of their right to work documentation. If a work visa is required and they do not currently have permission to work in the UK, they will be asked to provide a copy of their current passport. HR will undertake a formal right to work check prior to the staff member’s first day in post.  \n❖ Part Time Hourly Paid Lecturers/Casual Pool Applicants  \nA right to work check must be undertaken by the School/Service who are engaging the individual. This check must be completed prior to the applicant undertaking any work and the eligibility documentation must be submitted with the relevant pool application pack.  \nIfa candidate requires sponsorship or is awaiting a valid right to work document, they must not start work until the visa (or other relevant work document) is obtained and aright to work check is undertaken.  \nHow to Complete a Right to Work Check  \nThere are four types of right to work check we can undertake:  \n❖ Manual Document Based Check: In person with original documents from List A or List B (Group 1 or 2)  \nThe majority of visa holders will demonstrate their right to work using the Home Office online service. Please refer to the Acceptable Documents for Right to Work Checks section to confirm which original visa documentation can be accepted fora manual check.  \n❖ Online Check: Using the Home Office online service  \nThe majority of visa holders will hold an eVisa and use this service to demonstrate their right to work in the UK.  \nCertain visa holders will demonstrate their right to work using original documentation. Please refer to the Acceptable Documents for Right to Work Checks section to confirm which original visa documentation can be accepted fora manual right to work check.  \n❖ Employer Checki","cbCais8puMetGqwr","https://ap.wps.com/l/cbCais8puMetGqwr","pdf",560490,17,"English","# Why do we undertake right to work checks?\n# When to undertake a right to work check\n# How to complete a right to work check\n## Home Office Online Interactive Tool\n## How To Videos\n## Conducting a manual document based check\n## Unacceptable Documents\n## Conducting an Online Right to Work Check\n## Students – Additional Information Required\n## Right to Work Checks for Transgender and Gender non-conforming candidates\n## Follow-Up Checks\n## Breaks in Service for Current Staff\n## How to Process/Retain/Dispose of Right to Work Check Copies\n## Acceptable Documents for Right to Work Checks\n# Changes from the last version of this guidance","[{\"question\":\"Why does the University undertake right to work checks?\",\"answer\":\"To prevent illegal working in the UK by ensuring staff have the right to work. Completing a check provides a statutory excuse against liability for a civil penalty.\"},{\"question\":\"When must a right to work check be completed?\",\"answer\":\"On all potential staff members before employment or work commences. If permission is time-limited, follow-up checks are needed before it ends.\"},{\"question\":\"What are the main types of right to work checks?\",\"answer\":\"Manual document-based checks, online checks via the Home Office service, the Employer Checking Service using a PVN, and third-party provider checks using Yoti for eligible passport holders.\"}]","Right to Work Checks - Guidance for Completing Checks | PDF",1790819111,43]